Grant and Project Coordinator - MiCORE

Michigan Public Health Institute (MPHI); Lansing (MI); Hybrid; USD 34,000 - 49,000; Full time

Job summary

Michigan Public Health Institute (MPHI) seeks a Grant and Project Coordinator for MiCORE to support CDC grant deliverables, work plans, reporting, and milestones. The role coordinates timelines, meetings, and communications across internal and external teams in a MiCORE context.

Responsibilities include planning the annual summit, leadership meetings, and audits, maintaining documentation, and ensuring evaluation activities inform future reports.

Qualifications

• Education: a high school diploma or equivalent is required; bachelor’s degree preferred.
• Experience: 3–5 years performing program support activities and project coordination.
• Strong communication and collaboration skills required.

Responsibilities

• Provide program and administrative support to the MiCORE project and team, including milestones, deliverables, and work plan completion.
• Manage timelines for presentations, reports, and required project deliverables.
• Maintain proactive communication with staff by tracking deadlines and providing status updates.
• Plan and coordinate the MiCORE Annual Summit and leadership meetings.
• Assist with updates to procedures and ensure documents meet relevant council agendas.
• Monitor operations and recommend efficiency improvements across the MiCORE program.

Skills

Deliverables management

Health equity

Collaboration

Initiative & accountability

Written & verbal communication

Confidentiality

Teamwork

Microsoft Office

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building a world where tomorrow is healthier than today!

Title:

Grant and Project Coordinator - MiCORE

Salary:

$24.48 - $35.56 / Posted Thru: 8-25-26

Location:

Hybrid: In-Office Days May be Required in Lansing, MI

Purpose:

The Michigan Community Outreach and Response Engagement (MiCORE) Grant and Project Coordinator will provide program and administrative support to ensure timely completion of CDC grant deliverables, work plan objectives, reporting requirements, and key milestones. Coordinates project timelines, monitors progress and facilitates communication across internal and external teams. Leads planning and coordination of key MiCORE activities, including the annual summit, monthly leadership meetings, and annual document audits. Serves as a liaison between MiCORE, HIV Prevention Units, and partners to incorporate feedback, support evaluation, and strengthen program deliverables. Maintains program documentation, data, budgets, and performance information to support CDC reporting, accountability, and continuous improvement.

Duties and Responsibilities:

• Provide program and administrative support for the MiCORE project and team, including, but not limited to: CAMP milestones, end of Budget Period deliverables, and work plan completion.
• Manage timelines associated with MICORE PowerPoint presentations, factsheets, annual reports, manuscripts, and other CDC-required project deliverables.
• Maintain proactive and timely communication with staff by monitoring deadlines, providing reminders and follow-ups, and delivering regular status updates to ensure tasks and deliverables remain on track.
• Oversee and function as the point person to facilitate the planning of the annual MiCORE Annual Summit in partnership with MPHI.
• Partner with HIV Prevention Clinical Consultant to ensure documents and deliverables are on the Michigan HIV and AIDS Council (MHAC) and Southeast Michigan HIV and AIDS Council (SEMHAC) agendas for review by the NDR Sub Committee.
• Assist HIV Prevention Coordinator with updates to standard operating procedures (e.g., Internal Stakeholder Group (ISG), Community Outreach Group (COG), outbreak response plan and Phased Response Plan on an annual basis.
• Monitor ongoing program operations and recommend modifications of policies and procedures to achieve greater efficiency and effectiveness of the MiCORE program towards process and quality improvements.
• Serve as a liaison between MiCORE and Prevention, incorporating iterative feedback on evaluation activities to strengthen and inform future reports and work plan deliverables.
• Plan, coordinate, and facilitate the MiCORE Monthly Leadership Meeting and the NDR/MICORE bi-weekly huddle, including developing agendas, situation reports, and other updates. Collaborate with the MiCORE team to ensure timeliness in reports to BHSP leadership.
• Responsible for taking notes, documenting action items during all scheduled and ad hoc NDR and MICORE meetings related to the ELC MICORE grant, and document storage and maintenance to ensure accessibility.
• Partner with MICORE Evaluator to oversee internal workplan to ensure CDC objectives are met for Monthly and Quarterly Progress Reports (QPRs).
• Assist MICORE team with ILC requirements as needed and attend each internal MICORE ILC.
• Participate in all required meetings and training courses including confidentiality and security training and signing oath of confidentiality.
• Always represent the best interests of MDHHS and MPHI.
• Other duties assigned by the Section and Q/E and Epidemiology Unit Managers.

Qualifications/Requirements:

Education: A high school diploma or equivalent is required; bachelor's degree preferred.

Experience: 3-5 years of experience performing program support activities and project coordination.

Important Skills and Characteristics:

• Ability to manage multiple deliverables in a diverse team setting.
• Commitment to health equity and serving the underserved populations in Michigan.
• Collaboration and partnerships with internal and external partners.
• High level of initiative, accountability, and accuracy.
• Excellent oral and written communications.
• Ability to effectively communicate with diplomacy under challenging circumstances.
• Confidentiality and privacy of others.
• Facilitate a positive work environment; the desire, drive, and ability to work well in team situations; and be self-motivated.
• Ability to conceptualize changing health care systems, and effectively and efficiently support the implementation of new program direction.
• Complete work in timely manner and handle multiple tasks at one time with minimal or no supervision.
• Proficiency in Microsoft Office applications and familiarity with email/internet browser software.

Work Environment and Physical Requirements:

This position will work remotely but is subject to change according to departmental policy. Local, state and out-of- state travel may be required for in-person meetings.

Responsibility for the Work of Others:

No assigned responsibility.

Impact on Projects, Services and Operations:

Performs as a critical member of a team of professionals working to reduce transmission of HIV and to ensure access to and retention in care for persons in Michigan infected with HIV.

Required Communication:

• Erica Bills: Weekly: Direction & Supervision
• Ken Borkowski and Kelly Walblay: As Needed: Direction & Supervision
• MiCORE Team: Daily: Collaboration and Team Meetings
• Mark Schaecher and Kyliegh Szymanski: Bi-Weekly: Collaboration on Trainings and Community Outreach
• Mary Roach and Jacob Dougherty: Bi-Weekly: Collaboration related to Prevention
• BHSP Leadership: Monthly/Quarterly: Communication/Collaboration

For purposes of employment standards, this classification is "Non-Exempt" from the overtime provisions of the Fair Labor Standards Act.

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO employer that participates with e-verify.