Grant Administrator

Loma Linda University Health; Loma Linda (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Loma Linda University Health is seeking a Grant Administrator to oversee the California Institute for Regenerative Medicine (CIRM) grant, supporting the Principal Investigator in the execution of milestones, data sharing, dashboards, and SOPs, and coordinating with program staff and finance for compliance and timely deliverables.

The role includes coordinating grant components, preparing progress reports, organizing CIRM working group meetings, and assisting with grant closeout in alignment with

Qualifications

• Bachelor’s degree in business, finance, public administration, science or a related field.
• Experience with federal and/or state grants, compliance frameworks, project management, supporting proposal submissions and/or managing subrecipient monitoring.
• Three years of experience in similar scope grant administration is preferred.

Responsibilities

• Oversee and administer the CIRM grant, including progress reports, dashboards, landing page components and SOPs.
• Coordinate grant milestones, data-sharing, and cross-functional collaboration with program, finance, and leadership.
• Support PI execution and assist with sponsor requirements, meetings, and grant closeout activities.
• Collaborate with post-award and finance teams to ensure fiscal oversight and compliance.

Skills

Attention to detail

Analytical skills

Cross-functional teamwork

Project management

Education

Bachelor's degree in business/finance/public administration or related field

Tools

Excel

Word

Outlook

PowerPoint

Job description

• This is a Temporary Position from 7/19/2026 to 2/28/2031***

Job Description

• This is a Temporary Position from 7/19/2026 to 2/28/2031***

Job Summary

The Grant Administrator provides oversight and administrative management for the California Institute for Regenerative Medicine (CIRM) grant and supports the Principal Investigator (PI) in the execution of various tasks and components of the grant. Primary responsibilities include the management of progress reports, landing page components, grant milestone timelines, data-sharing, dashboards, and operational standard operating procedures (SOPs), either directly or in collaboration with other grant personnel and program components.

The role is responsible for coordinating and facilitating multiple components of the grant, executing assigned grant-related tasks, and partnering with the PI in bi-monthly CIRM working group meetings, CIRM-sponsored events, and presentation preparation. The Grant Administrator also collaborates with post-award and finance teams to support fiscal oversight, reporting, and grant closeout activities.

Serving as a primary point of contact and coordination for internal stakeholders and the PI, this position ensures that all the grant’s components are administered and executed in alignment with grant objectives, sponsor requirements, institutional policies, and applicable regulations. Performs other duties as needed.

Education and Experience

Bachelor’s degree in business, finance, public administration, science or a related field (or equivalent combination of education and experience). Experience with federal and/or state grants, compliance frameworks, project management, supporting proposal submissions and/or managing subrecipient monitoring required. Three years of experience in similar scope grant administration is preferred.

Knowledge and Skills

Attention to detail and commitment to accurate documentation and data integrity. Analytical and problem-solving skills; ability to identify compliance risks and propose practical solutions. Ability to work effectively with cross-functional teams (program, finance, legal, procurement, leadership). Ability to handle sensitive or confidential information with discretion. Strong organizational skills with ability to manage multiple deadlines and priorities. Read, write legibly, and speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint); ability to learn new systems quickly. Operate/troubleshoot basic office equipment required for the position. Work calmly and respond courteously when under pressure; collaborate and accept direction. Think critically; manage multiple assignments effectively; organize and prioritize workload; work well under pressure; recall information with accuracy; work independently with minimal supervision. Distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, and identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications

Professional certification (e.g., Certified Research Administrator (CRA), Certified Grants Management Specialist (CGMS), or similar) is preferred.

About Us

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.

About The Team

Loma Linda University Health is a Seventh-day Adventist, faith and values based Christian institution. Candidates must understand and embrace the mission, purpose, and identity of Loma Linda and its affiliated entities.

We are an equal opportunity employer committed to the principles of diversity. We provide equal opportunities in all aspects of the employment process to every individual, regardless of gender, race, color, age, national origin, ancestry, physical or mental disability, marital or veteran status, genetic information or any other characteristic protected by law. In addition, we will provide reasonable accommodations for otherwise qualified individuals requesting an accommodation due to a disability. If you need accommodation assistance with accessing our job listings or completing an application, or during any other phase of employment with us, please contact Human Resources Management at [phone].

Loma Linda University is a religiously-qualified Equal Opportunity Employer under Title VII of Civil Rights Act of 1964. No question on this application is asked for the purpose of unlawfully limiting or excluding any applicant’s consideration for employment because of race, color, religion, gender, age, national origin, disability, genetic information, or any other status protected by applicable law. If you need a reasonable accommodation in the hiring process, please notify Human Resource Management.

Loma Linda University prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at Sex Discrimination & Sexual Misconduct Title IX | Loma Linda University (llu.edu) .

We appreciate your interest in Loma Linda and wish you success in your job search!