Grant Administration and Compliance Manager

Harbor Care; Nashua (NH); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with match

Paid holidays and PTO

Job summary

Harbor Care in Nashua, NH is seeking a Manager, Grant Administration and Compliance to oversee post-award grant performance, ensure regulatory adherence, and provide guidance on contract management and program compliance. This on-site role collaborates with program managers and HR to monitor grants, prepare financial and programmatic reports, and lead audits and corrective actions.

The ideal candidate holds a relevant bachelor’s degree and has strong project management, documentation, and

Qualifications

• Bachelor degree in Healthcare Administration, Public Administration, Public Health, Healthcare Informatics or a related field.
• Experience in Grant Administration and compliance with regulatory standards.
• Strong project management and reporting capabilities.

Responsibilities

• Oversee grant compliance and post-award performance.
• Lead audits and prepare financial/programmatic reports.
• Develop and improve grant workflows and procedures.

Skills

Project Management

Systems Improvement

MS Office

Reporting and presentation skills

Grant Administration

Education

Bachelor's degree in Healthcare Administration, Public Administration, Public Health, Healthcare Informatics or a related field.

Tools

MS Office

Job description

Brief Description

The Manager, Grant Administration and Compliance plays a vital role in advancing Harbor Care’s mission and vision by providing oversite and guidance in meeting regulatory and compliance requirements for State and Federal Grants awarded to Harbor Care. This position also provides support in the areas of contract management, general compliance, and project management.

Location:

45 High Street, Nashua, NH

Schedule:

Core Business Hours are Monday – Friday 9am – 5pm

What You’ll Do

The Manager, Grant Administration and Compliance is responsible for grant compliance, grant determinants, data quality, quality insurance, quality assurance. The Manager will primarily lead the post-award responsibilities and ongoing grant performance. The Manager will provide technical advice and problem resolution for all State and Federal grant funded programs.

Essential Duties And Responsibilities

Grant Administration and Compliance (60%)

• Stay current with grant requirements and updates by participating in webinars, meetings with funders, and review of available guidelines and regulations
• Work in concert with Directors and Program managers to ensure files are prepared for random and scheduled external audits
• Conduct detailed assessments of current grant workflows, systems and procedures to identify inefficiencies, bottlenecks and areas for improvement
• Implement process improvements based on identified inefficiencies
• Ensure compliance with granting agency requirements and guidelines by advising management and staff on policies and procedures that pertain to all aspects of Grants.
• Maintain close sub-recipient oversight, ongoing monitoring of special terms and conditions, and preparing financial updates/reports for Principal Investigators/Auditors
• Review monthly, quarterly and annual grant/contract performance measures, financial reports, and programmatic reports
• Liaise with Program Managers and HR to forecast hiring needs to fulfill Grants
• Act as project lead during contract start-up, annual reporting, contract extensions, and grant closure periods
• Follow up on tasks and requirements necessary for grant/contract compliance
• Establish quality documentation system by writing and updating compliance procedures
• Collaborate with management to introduce trainings conducive to successful outcomes
• Serve as the primary liaison with grantors and regulatory agencies regarding compliance matters
• Identify and mitigate compliance risks through proactive assessments and corrective actions

Contracts and Policies (20%)

• Manage the contract lifecycle and assist staff with the approval and renewal process.
• Manage policy management system across the organization
• Facilitate grant and contract approval and execution process
• Support subcontracting process for Harbor Care programs and service lines
• Maintain updated contract and document management system for all documents requiring CEO signature
• Maintain staff and vendor exclusion check system, including ensuring an accurate employee list in the exclusion check system

Project Management and Operations Support (20%)

• Under the direction of the Manager, Operations, manage projects assigned and achieve the completion of projects on time, within budget, and within scope
• Assist in establishing project management standards, methodologies, processes, guidelines and templates for use across the organization
• Complete background research on new opportunities and operational issues
• Policy and Procedure development
• Develop, implement and maintain emergency preparedness plans and procedures
• Organize, lead and document emergency response training, drills, and exercises

Other duties as assigned are based on evolving responsibilities and organizational needs.

Core Responsibilities For All Postings

• Build positive and professional relationships with clients, staff, and community partners
• Maintain accurate and timely documentation, records, or reporting requirements
• Support Harbor Care’s philosophy of care, mission, and organizational values in day-to-day work

Requirements

Experience:

• Project Management
• Systems Improvement
• Proficiency in MS Office tools
• Reporting and presentation skills
• Grant Administration

Education

• Bachelor degree in Healthcare Administration, Public Administration, Public Health, Healthcare Informatics or a related field.

Core Competencies And Skills

• Compassionate Service: Approaches work with empathy and a commitment to making a positive impact on clients, colleagues, and community.
• Respect & Inclusion: Treats all individuals with dignity and values personal experiences, identities, and perspectives.
• Collaborative Mindset: Works cooperatively with others to achieve common goals.
• Effective Communication: Communicates clearly and honestly to build trusting relationships.
• Integrity & Accountability: Acts ethically, takes responsibility for actions, and follows through on commitments.
• Adaptability & Innovation: Encourages thoughtful risk taking, demonstrates curiosity, and embraces change

Harbor Care values diverse experiences and backgrounds. Equivalent combinations of education, work experience, military service, volunteer work, internships, and transferable skills may be considered.

The Ideal Candidate Is Someone Who Is

• Passionate about helping others
• Adaptable and solution-focused
• Comfortable working in a fast-paced environment
• A strong communicator and team player
• Committed to treating all individuals with dignity and respect

Summary

Benefits That Support Your Quality of Life:

At Harbor Care, we recognize that supporting our employees both personally and professionally is essential. We are committed to offering a comprehensive benefits package designed to promote health, financial wellness, work-life balance, and overall quality of life for you and your family. Harbor Care's comprehensive benefit package include:

• Medical, dental, and vision insurance
• Employee-paid life insurance options
• Generous paid time off and company-paid holidays
• 401(k) retirement plan with an excellent employer match
• Employee wellness and support resources
• Opportunities for professional growth and development

Benefits

We believe in investing in our employees so they can continue making a meaningful impact in the communities we serve.

Harbor Care is committed to fostering a respectful, professional, and supportive workplace for all employees.

Harbor Care is proud to be an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, performance, and organizational needs in compliance with applicable federal, state, and local laws.