Grant Accounting Manager

E Service Point; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

E Service Point is seeking a grants and financial compliance professional to manage government and foundation grants in Chicago and across Illinois. You will maintain records, ensure GATA and 2 CFR 200 compliance, and prepare vouchers and reimbursements for timely funding.

In this role you will partner with program leadership on budgets and amendments, support accounts receivable, and provide strategic insights on grant utilization and financial controls.

Qualifications

• Must manage grants in compliance with GATA, Uniform Guidance (2 CFR Part 200), and funder rules.
• Prepare and submit vouchers and reimbursement requests on time and per formats.
• Monitor grant expenditures to align with budgets and allowable costs.
• Collaborate with program leadership on grant budgets, amendments, and cost allocations.

Responsibilities

• Maintain financial records for federal and state grants ensuring GATA and UG compliance.
• Prepare and submit vouchers and reimbursement requests in line with grantor timelines.
• Monitor expenditures and verify alignment with approved budgets and allowables.
• Partner with program leadership on budgets, amendments, and cost allocations.
• Serve as primary client contact for complex grant requirements and reviews.
• Oversee vouchers to ensure accuracy, timeliness, and GAAP compliance.
• Support accounts receivable coding, collections, and reporting.
• Assist in developing comprehensive grant and program budgets with leadership.
• Provide strategic financial insights from grant requirements and funding utilization.
• Lead funder reviews and audits with finance and program leadership.
• Ensure client compliance with federal, state, and local funding rules.
• Support internal controls to safeguard assets and prevent fraud.
• Evaluate and improve financial processes using technology and best practices.
• Provide advanced accounting guidance on revenue recognition and relevant ASUs.
• Foster relationships with stakeholders as a grants and contracts expert.
• Address client concerns with timely resolutions.

Skills

Grant management

GAAP knowledge

Budget development

Vouchering process

Financial reporting

Client advisory

Job description

This role is critical to ensuring compliance with the Illinois GATA framework, accurate vouchering, and timely reporting for grants administered in Chicago and across Illinois.

Job Duties

• Maintain financial records for all federal and state grants, ensuring compliance with GATA, Uniform Guidance (2 CFR Part 200), and agency-specific requirements.
• Prepare and submit vouchers and reimbursement requests in accordance with grantor timelines and formats.
• Monitor grant expenditures and ensure alignment with approved budgets and allowable costs.
• Partner with program leadership in the development and review of grant budgets, amendments, and cost allocations.

Direct Client Services (80-90%)

• Serves as primary point of contact for complex grant requirements.
• Oversees the preparation and review of grant and contract vouchers, ensuring accuracy, timeliness, and compliance with GAAP and funder guidelines.
• Supports the accounts receivable functions, ensuring proper coding, collections, and reporting.
• Supports the development of comprehensive grant and program budgets in collaboration with program and finance leadership.
• Provides strategic financial insights and recommendations to clients based on in-depth analysis of grant requirements, funding utilization and grant budgets.
• Lead the preparation funder reviews and sudits for assigned clients, coordinating with finance and program leadership to ensure the accuracy of financial documentation.
• Ensures client compliance with all relevant financial regulations, including federal, state, and local funding requirements.
• Supports monitoring of internal controls to safeguard client and funder assets and prevent fraud.
• Evaluates and enhances financial processes and procedures for clients, leveraging technology and best practices to improve efficiency and effectiveness.
• Provides advanced technical accounting support, including guidance on revenue recognition, current and/or pending Accounting Standards Updates (ASU’s), and grant compliance such as but not limited to 2 CFR 200 compliance, as applicable.
• Fosters strong, collaborative relationships with key stakeholders at each client organization, serving as a trusted financial advisor and subject matter expert on grants and contracts
• Addresses complex client concerns and ensures timely and effective resolution.

Workflow Coordination and Team Support (10-20%)

• Monitors and reviews support team deliverables
• Coordinates team support activities and provides mentoring, training, and professional development.
• Other duties as requested.