Grant Accounting Manager

Caritas of Austin; Austin (TX); On-site; USD 76,000 - 80,000; Full time

Job summary

An established industry player is seeking a Grant Accounting Manager to oversee the fiscal management of government grants and donor funding. This role involves ensuring compliance with regulations, managing expenses, and providing financial oversight to collaborative partners. The ideal candidate will have a strong background in financial management, excellent analytical skills, and the ability to build effective relationships across departments. Join a dedicated team that values respect, commitment, and innovation, while enjoying a comprehensive benefits package including generous healthcare, retirement plans, and professional development opportunities.

Benefits

Generous healthcare benefits

Paid vacation

Retirement plan with employer match

Employee Assistance Program

Quarterly staff lunches

Discounted gym memberships

Mileage Reimbursement

Monthly Phone Stipend

Monthly Paid Parking

Qualifications

• 5+ years of financial management experience required.
• Bachelor’s degree in a relevant field preferred.

Responsibilities

• Manage fiscal oversight of government grants and donor funding.
• Supervise grant accounting specialists and oversee partner billing.

Skills

Financial Management

Cost Accounting

Grant Administration

Analytical Skills

Communication Skills

Relationship Building

Education

Bachelor’s degree in Accounting, Business, Economics, or Finance

Five years equivalent experience

Tools

MS Office

Excel

Abila MIP

Job description

Caritas of Austin is made up of over 100 professional staff members working daily to restore dignity and respect in people’s lives. We are driven by our values of Respect, Commitment, Equity, Excellence, and Innovation.

We Proudly Offer:

• Generous healthcare benefits (100% employer paid premium for Employee coverage for medical, dental, vision)
• Life, short, and long-term disability insurance
• Paid vacation (20 days accrued in year one, 25 days at third anniversary)
• 14 paid holidays per year
• Retirement plan with employer match up to 3.5%
• Employee Assistance Program
• A commitment to professional development
• Quarterly staff lunches and celebrations provided by agency

Location: Austin, TX

Job Id:569

# of Openings:1

Job Title: Grant Accounting Manager
Department: Finance
Reports To: Director of Grants and Contract Compliance
FLSA Status: Exempt/Salaried

Position Summary

This position is responsible for the overall fiscal management of government grant awards and donor restricted funding. This includes managing and monitoring expenses (including partner organizations), grant billing, and ensuring that expenses are accurately coded and adequately documented in compliance with government regulations and funder requirements.

Essential Duties & Responsibilities (inclusive but not exhaustive):

• Manages monthly grant billing process with support from the Grant Accounting Specialist(s) and Director of Grants and Contract Compliance.
• Supervises the work of the Grant Accounting Specialist(s).
• Provides fiscal oversight to the BSS+ collaborative partner agencies and manages the processing of partner billings and monitoring expenses. Assists partners in meeting and understanding the BSS+ budget requirements, allowable expenses, and financial compliance. Provides training and ongoing support to BSS+ partners in relation to grant billing and budget tracking.
• Works closely with Caritas of Austin program managers to review budgetary needs, monitor spend down and evaluate fiscal compliance with various funding restrictions.
• Manages the financial life cycle of all grants and contracts using knowledge of grants administration, rules/regulations, technical expertise, relationship-building, and analytical skills; including review of budgets and preparing and submitting financial grant reports (externally and internally).
• Tracks and maintains grant financial reporting requirements as part of the grant process and maintains an internal calendar of all deadlines across the agency.
• Analyzes contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws and regulations.
• Provides monthly financial summary reports to appropriate staff. Meets with Program Manager(s) to discuss expense trends and budget forecasts. Outlines grant requirements and funding restrictions to ensure compliance with conditions of grant agreements (i.e., what funds can/cannot be spent, deadlines, reporting requirements, outputs, and outcomes).
• Reviews and updates staff time and effort allocations within the payroll and timekeeping system to align with grant and contract budgets and ensure billing accuracy.
• Reviews and updates all grant allocation and distribution methodologies as needed.
• Monitors Aged Receivables for funding reimbursements and Aged Payables for sub-grantee payments to ensure timely receipt and payment of grant funds.
• Works collaboratively with the Accounting team to identify coding errors and find root-cause solutions to reduce reclassifications needed.
• Assists the Director of Grants and Contract Compliance with the management of funder monitoring reviews and desk audits. Coordinates with relevant program staff to collect and submit financial documentation to the funding agency.
• Responsible for pre-award and post-award accounting administration of federal, state, and private grants. Assists with compiling and completing all financial reporting to private foundations, government agencies, (city, county, state, and federal) corporations, organizations, and the faith-based community.
• Modifies awards as required to reflect updates/changes in budgets, obligations, and regulations and reporting requirements.
• Develops and maintains effective working relationships with funders and their staff, prior to, during the life cycle of the grant, and through close-out/follow-up.

Qualifications:

Education

• Required – Bachelor’s degree from an accredited college/university or five years equivalent experience.
  • Bachelors in Accounting, Business, Economics, and/or Finance preferred.

Experience

• Required – Minimum of 5 years of related financial/accounting and finance management experience.
• 2-3 years contractual and financial management experience required, working with organizations such as HUD, VA, and City of Austin preferred;
• Proficiency in MS Office, financial software applications and reporting packages;
• Intermediate Skills in Excel preferred (e.g., VLOOKUP, pivot tables, etc.)
• Supervisory experience preferred;
• Experience with non-profit organizations preferred;
• Experience with ABILA MIP is a plus

Computer Skills

• Computer experience with MS Word, MS Excel, PowerPoint & database software is essential.
• Abila MIP is a strong plus.

Other Requirement(s)

• Must have dependable transportation

Knowledge, Skills, and Abilities

• Knowledge of cost accounting methods and practices applicable to management of private and federal monies;
• Knowledge of CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations);
• Knowledge of post-award process;
• Highly developed attention to detail, the ability to prioritize appropriately, make independent decisions and work well under tight deadlines; and Ability to manage multiple tasks, maintain a results-oriented approach, and deliver high-quality work within deadlines.

Communication Skills

• Must have the ability to work independently and as a member of a team.
• Calmness and efficiency needed to perform activities involving many details and frequent changes.
• Effectively and collaboratively work across departments up and down the ladder, including the executive team.
• The ability to write and speak effectively on the situation; actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others; and
• Must exhibit high level of competency in relationship building and customer service.

Salary/Benefits:

• Base Salary Range: $76,000 - $80,000.
  • The salary offered will follow Caritas of Austin salary guidelines based on candidate's education and experience.
• Employer paid health, dental, vision, life, short term disability, and long-term disability insurance for employees.
• 14 Paid Holidays per year.
• 20 days of accrued PTO in year one with increases up to 31 days per year.
• Retirement plan with employer match.
• Discounted Rates on Gold’s Gym and Legal Shield memberships.
• Mileage Reimbursement.
• Monthly Phone Stipend.
• Monthly Paid Parking for employees who office from Downtown Location.