Grant Accounting Coordinator

ADP, Inc.; Redmond (WA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Float days

Healthcare benefits

401k

Life & disability

Wellness program

Career development

Merit increases

Job summary

Hopelink seeks a Grant Accounting Coordinator in Redmond, WA, to support financial administration and grant compliance across multiple programs. The role maintains accurate records, tracks expenditures, and prepares reports under the Grants Manager.

Hybrid schedule with in-person Tue/Thu at the Redmond center; Mon/Wed/Fri remote after training. We offer paid training, generous leave and benefits, and opportunities to advance within a nonprofit that serves the community.

Qualifications

• One to two years of general office experience, preferably in accounting.
• Excellent detail and organizational skills.
• Strong proficiency in Microsoft Excel including filters, IF statements, VLOOKUP, XLOOKUP, Pivot Tables and other advanced functions.
• Strong verbal and written communication skills.
• Ability to multi-task and take initiative on tasks.
• Intermediate skills in Outlook and Word.
• MIP Fund Accounting or other non-profit software experience preferred.
• Experience with public grant invoicing is helpful but not required.
• Working knowledge of accounting principles, financial reporting practices, and account reconciliations.

Responsibilities

• Assist in the administration and financial monitoring of multiple grant-funded programs.
• Collaborate with the Grants Manager and program staff to maintain and monitor grant budgets.
• Track grant expenditures and provide information to the Grants Manager to support compliance with approved budgets, grant agreements, and funding restrictions.
• Supports the Grants Manager with review grant-related transactions for accuracy and proper coding.
• Assist the Grants Manager with monitoring grant spending and identifying budget variances for management review.
• Supports the Grants Manager with budget modifications, grant amendments, reimbursement requests, and drawdowns.
• Record and track grant revenues in MIP Fund Accounting and other financial systems.
• Reconcile grant-related accounts and maintain financial records.
• Maintain grant tracking files and supporting documentation in accordance with organizational policies and funding requirements.
• Support the Grants Manager in maintaining compliance with grant agreements, donor requirements, and applicable regulations.

Skills

Excel proficiency

Detail oriented

Communication skills

Multi-tasking

Outlook & Word

Non-profit software experience

Grant invoicing experience

Accounting principles & reporting

Tools

MIP Fund Accounting

Job description

Grant Accounting Coordinator

Full Time Regular Clerical Redmond, WA, US

2 days ago Requisition ID: 2264

Salary Range: $24.00 To $26.00 Hourly

Title: Grant Accounting Coordinator

Location : Redmond, WA

Work schedule : Full-time, 40 hours/week, Hybrid. Tues/Thurs are in-person onsite days at the Redmond center. Mon/Wed/Fri remote option after successfully completing training. Typical Hopelink operating hours are Mon-Fri 8am-4pm or Mon - Fri 9am-5pm; this position has some start time schedule flexibility.

Who we are: Since 1971, Hopelink has provided stability-building programs for people experiencing poverty, immigrants and refugees, and people with disabilities. We are the largest nonprofit in North and East King County.

Make an impact on your community! Hopelink equips people to exit poverty through comprehensive services, impactful partnerships, and advocacy for equitable opportunities for all.

Hopelink programs work in tandem to fill gaps, supporting each family or individual’s unique needs. These include food, energy, and financial assistance, housing with case management, mobility management, non-emergency medical transportation (NEMT), Dial-a-Ride Transit (DART), English for work, family development, and financial capabilities.

The Grants Accounting Coordinator supports the financial administration and compliance of grant-funded programs by maintaining accurate financial records, monitoring grant expenditures, preparing reports, and ensuring adherence to grant requirements. This position provides administrative and accounting support to the Grants Manager (GM) in the administration of grant-funded programs. The Grants Accounting Coordinator assists with budget tracking, revenue recording, financial reporting and compliance documentation. The position works under the direction of the Grants Manager to help ensure accurate and timely grant accounting and reporting activities.

The Grants Accounting Coordinator performs grant accounting and administrative functions under the general supervision of the Grants Manager and does not have final authority for grant compliance determinations, financial reporting approvals, or grant management decisions.

What qualities we are looking for:

We offer paid training!

• One to two years of general office experience, preferably in accounting.
• Excellent detail and organizational skills.
• Strong proficiency in Microsoft Excel , including the use of filters, IF statements, VLOOKUP, XLOOKUP, Pivot Tables, and other advanced functions.
• Strong verbal and written communication skills.
• Ability to multi-task and has initiative to take assigned tasks to the next level.
• Intermediate skills in Outlook and Word.
• MIP Fund Accounting or other non-profit software experience preferred.
• Experience with public grant invoicing is helpful but not required.
• Working knowledge of accounting principles, financial reporting practices, and account reconciliations.

Examples of what you will be doing:

• Assist in the administration and financial monitoring of multiple grant-funded programs.
• Collaborate with the Grants Manager and program staff to maintain and monitor grant budgets.
• Track grant expenditures and provide information to the Grants Manager to support compliance with approved budgets, grant agreements, and funding restrictions.
• Supports the Grants Manager with review grant-related transactions for accuracy and proper coding.
• Assist the Grants Manager with monitoring grant spending and identifying budget variances for management review.
• Supports the Grants Manager with budget modifications, grant amendments, reimbursement requests, and drawdowns.
• Record and track grant revenues in MIP Fund Accounting and other financial systems.
• Reconcile grant-related accounts and maintain financial records.
• Maintain grant tracking files (Grant Update Sheets, Grants Tracking Tool, Grant Snapshot, Reconciliation Spending/Billing Table, Rollover Expense Table, etc.) and supporting documentation (Detailed GL, PIVOTs, invoices, reports and forms provided by grantors, close-out reports, etc.) in accordance with organizational policies and funding requirements.
• Support the Grants Manager in maintaining compliance with grant agreements, donor requirements, and applicable regulations.

How you will be compensated:

• Up to 10 paid vacation and sick days annually and 10 paid holidays,
• Plus, up to 7 paid float days available to use immediately; depending on hire date and hours/week
• Medical, Dental, and Vision benefits after 1 month waiting period
• Flexible Spending Accounts; 401k with Employer Match; Life, Disability & Accident coverage
• Wellness Program; Employee Resource Groups; Employee Assistance Program; Employee Discount Opportunities; Training Classes
• Internal Career Opportunities; Professional Development; Leadership Development; Career Path Coaching
• Annual Performance Reviews with Merit Increase Opportunities

Growth & Human Potential

Relationships Built in Trust

Culture of Belonging

Quality of Our Work

Community-Centered

Fiscal & Data Stewardship

Hopelink is a Fair-Chance Employer. We conduct post-offer, role-related screening for all positions in compliance with applicable law. Prior involvement with the justice system does not automatically disqualify an individual for employment.

We are actively building an environment that welcomes and encourages the involvement and success of all individuals and respects the new possibilities that are created when diverse people, beliefs and values are included. Home Page - Hopelink