Grant Accounting & Budget Coordinator (Hybrid)

ADP, Inc.; Redmond (WA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Float days

Healthcare benefits

401k

Life & disability

Wellness program

Career development

Merit increases

Job summary

Hopelink seeks a Grant Accounting Coordinator in Redmond, WA, to support financial administration and grant compliance across multiple programs. The role maintains accurate records, tracks expenditures, and prepares reports under the Grants Manager.

Hybrid schedule with in-person Tue/Thu at the Redmond center; Mon/Wed/Fri remote after training. We offer paid training, generous leave and benefits, and opportunities to advance within a nonprofit that serves the community.

Qualifications

• One to two years of general office experience, preferably in accounting.
• Excellent detail and organizational skills.
• Strong proficiency in Microsoft Excel including filters, IF statements, VLOOKUP, XLOOKUP, Pivot Tables and other advanced functions.
• Strong verbal and written communication skills.
• Ability to multi-task and take initiative on tasks.
• Intermediate skills in Outlook and Word.
• MIP Fund Accounting or other non-profit software experience preferred.
• Experience with public grant invoicing is helpful but not required.
• Working knowledge of accounting principles, financial reporting practices, and account reconciliations.

Responsibilities

• Assist in the administration and financial monitoring of multiple grant-funded programs.
• Collaborate with the Grants Manager and program staff to maintain and monitor grant budgets.
• Track grant expenditures and provide information to the Grants Manager to support compliance with approved budgets, grant agreements, and funding restrictions.
• Supports the Grants Manager with review grant-related transactions for accuracy and proper coding.
• Assist the Grants Manager with monitoring grant spending and identifying budget variances for management review.
• Supports the Grants Manager with budget modifications, grant amendments, reimbursement requests, and drawdowns.
• Record and track grant revenues in MIP Fund Accounting and other financial systems.
• Reconcile grant-related accounts and maintain financial records.
• Maintain grant tracking files and supporting documentation in accordance with organizational policies and funding requirements.
• Support the Grants Manager in maintaining compliance with grant agreements, donor requirements, and applicable regulations.

Skills

Excel proficiency

Detail oriented

Communication skills

Multi-tasking

Outlook & Word

Non-profit software experience

Grant invoicing experience

Accounting principles & reporting

Tools

MIP Fund Accounting

Job description

Hopelink seeks a Grant Accounting Coordinator in Redmond, WA, to support financial administration and grant compliance across multiple programs. The role maintains accurate records, tracks expenditures, and prepares reports under the Grants Manager.

Hybrid schedule with in-person Tue/Thu at the Redmond center; Mon/Wed/Fri remote after training. We offer paid training, generous leave and benefits, and opportunities to advance within a nonprofit that serves the community.