Grant Accounting and Financial Analyst

Outreach Community Health Centers; Milwaukee (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Outreach Community Health Centers seeks a Senior Accountant to serve as the organization’s primary expert in grant financial management and compliance. You will administer grant funding activities, ensure accurate reporting to federal/state funders, and maintain compliance with Uniform Guidance (2 CFR 200).

Collaborate with program staff, the Controller, grant project officers, and funders. The role requires extensive nonprofit grant accounting knowledge, GAAP for not-for-profit entities, and

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• 3–5 years of healthcare accounting experience preferred.

Responsibilities

• Administer, oversee, and monitor all grant funding activities.
• Ensure expenditures for grants comply with guidelines and regulations.
• Prepare and submit financial reporting to grantors.
• Coordinate closeouts, cost reports, and budget-to-actual analyses.
• Assist with annual audits and single audits under Uniform Guidance.

Skills

Grant accounting

Uniform Guidance 2 CFR 200

Microsoft Excel

Sage Intacct

GAAP/not-for-profit

Leadership

Communication skills

Education

Bachelor’s degree in Accounting or Finance

Tools

ERP systems

Sage Intacct

Job description

Under the direction of the Chief Financial Officer and in accordance with agency policies and procedures, the Senior Accountant serves as the organization’s primary expert in grant financial management and compliance. This role is responsible for administering all grant funding activities, ensuring accurate financial reporting to federal and state funders, and maintaining strict compliance with federal grant regulations including Uniform Guidance (2 CFR 200). The Grant Accounting and Financial Analyst ensures that financial transactions are recorded accurately, common agency costs are allocated appropriately in accordance with federal requirements, and cash receipts are properly recorded. This position works collaboratively with program staff, The Controller, grant project officers, and funding agencies to support the organization’s mission through sound financial stewardship of restricted funds.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Grant Financial Management & Compliance

• Administer, oversee, and monitor all grant funding activities for the agency.
• Analyze, review, and ensure expenditures for grants and contracts comply with grant guidelines and regulations.
• Prepare and submit all documentary, budgetary, and financial reporting requirements to grantors.
• Correspond with grant funders to respond to inquiries, provide justifications, and resolve billing discrepancies.
• Regularly monitor all grants and contracts to ensure internal controls and budgetary compliance in collaboration with other departments.
• Prepare and record monthly cost reports for grant reimbursement, monitor grant receivables, and ensure prompt payment.
• Coordinate UDS financial data preparation and validation.
• Serve as a liaison between program directors, coordinators, and funding sources.
• Collaborate with program staff to monitor program objectives and outline how to allocate the budget effectively.
• Manage grant closeouts processes, including financial reports and reconciliations.
• Prepare analytical reports and expense tracking to ensure proper allocation of project disbursements to various grants.
• Perform account reconciliations, including complex balance sheet accounts, and resolve discrepancies in a timely manner.
• Conduct month-end closing procedures, including the balancing of various accounts and the preparation of journal entries and account adjustments to correct deficiencies.
• Conduct detailed budget-to-actual variance analysis and prepare monthly reports for management.
• Ensure the accurate recording of financial transactions and the appropriate allocation of common agency costs.
• Properly record all cash receipts and prepare related reconciliations.

Audit, Compliance & Analysis

• Assist with the annual year-end audit and single audit under Uniform Guidance processes, providing outside auditors with requested documentation and serving as a key point of contact for grant testing.
• Monitor various program statistics for financial reporting and grant compliance.
• Assist with the financial administration of the representative payee program to ensure compliance with Social Security Administration reporting requirements.

Operational Support & Backup

• Assist with bank reconciliations and cash management as needed.
• Work on various ad-hoc projects and analysis as directed by the Chief Financial Officer.
• Other duties assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education & Experience:

• Bachelor’s degree in Accounting or Finance required.
• Minimum 3–5 years of experience of progressive healthcare accounting, preferably in a community health center or FQHC setting. (FQHC experience highly preferred)

Knowledge, Skills, and Abilities:

• Extensive, hands-on experience with non-profit grant accounting is mandatory, including deep knowledge of Uniform Guidance (2 CFR 200), cost principles, and single audit requirements.
• Familiarity with Federal Financial Reports (SF-425) and other federal grant reporting formats.
• Experience with grant budget development and modification process.
• High proficiency in Microsoft Excel (pivot tables, vlookups, advanced formulas).
• Experience with accounting ERP systems; experience with Sage Intacct is a plus.
• Strong understanding of GAAP and not-for-profit accounting principles.
• Exceptional attention to detail and a high degree of accuracy.
• Excellent leadership, organizational, and problem-solving skills.
• Exceptional written and verbal communication skills, with proven ability to explain complex grant regulations to non-finance staff and respond to technical inquiries from federal program officers.
• Ability to translate financial data into clear, actionable insights for program directors and leadership.
• Ability to manage multiple priorities in a fast-paced environment.

CERTIFICATES, LICENSES, REGISTRATIONS: Certified Public Accountant (CPA) license preferred.

Considerations & Statement

Outreach Community Health Centers requires employees in certain departments to be fully vaccinated against MMR (Measles, Mumps, Rubella), Varicella (Chickenpox), and Influenza.

Outreach Community Health Centers, Inc. is an Equal Opportunity Employer