Grant Accountant

Inside Philanthropy; Northern, New York (KY, NY); Hybrid; USD 66,000 - 70,000; Full time

Job summary

LEAP is seeking a Grant Accountant to manage the financial aspects of all grants, with emphasis on timely invoicing and accurate reporting. You will work within the Finance Department reporting to the Controller, gaining opportunity to grow as the organization develops its internal finance functions.

The role requires GAAP knowledge, nonprofit grant experience, and strong attention to detail. Hybrid work, standard M-F hours, and a salary aligned with experience are offered.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Minimum three years of accounting experience in nonprofit environment preferred.

Responsibilities

• Manage grant invoicing and financial reporting.
• Reconcile grant-related accounts and ensure compliance with grant terms.
• Prepare monthly and quarterly financial reports for management.

Skills

GAAP knowledge

Budgeting

Financial reporting

Interpersonal skills

Attention to detail

Analytical skills

MS Office

Google Suite

Process improvement

Confidentiality

Education

Bachelor’s Degree in Accounting, Finance, or related field

Tools

MS Office

Google Suite

Job description

Job Title: Grant Accountant

Job Classification: Full-time

Reports to: Controller

Location: LEAP HQ (New York, NY)

Work Arrangement: Hybrid

FLSA Status: Exempt

Salary Range: $66,300 - $70,000 (commensurate with experience)

Work Schedule: Monday-Friday (9:00am-5:00pm with a 1hr unpaid break)

Weekly Paid Hours/ Week: 35

Why You’ll Love Working at LEAP

At LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.

We are:

• Community-oriented, believing in a shared moral responsibility
• Creative, flexible, and open-minded
• Collaborative and mission driven
• Accountable to ourselves, each other, and our goals
• Committed to feedback and clear, consistent communication
• Champions of a compassionate and inclusive culture
• Supporters of self-care and the well-being of others
• And above all… FUN!

At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.

About the Role

The Grant Accountant will manage and monitor the financial aspects of all grants with a primary focus on timely and accurate grant invoicing and financial reporting. Operating within the Finance Department, this role reports directly to the Controller. The position provides the right candidate an excellent opportunity to learn and grow as our internal finance functions continue to develop over time.

What You’ll Do

(75% ) Invoicing, General Ledger Reconciliation, and Receivables

• Track grant revenues and expenditures in the general ledger; ensure proper coding
• Monitor expenditures for compliance with grant agreements and eligibility requirements
• Reconcile grant-related accounts, identifying discrepancies and making necessary adjustments to maintain accurate financial records
• Create and submit invoices for Public (Federal, State and City), Private Grants, other funding agencies with proper supporting documentation
• Ensure cost-reimbursable grants follow approved budgets
• Conduct follow up on invoices to confirm compliance requirements and accelerate cash collections
• Review accounts receivable aging reports regularly with the Controller
• Coordinate closely with the Development and Communications Team to ensure all grant reporting deadlines are met
• Recommend budget modifications by establishing schedules, collecting, analyzing, and consolidating financial data
• Ensure all grant-related financial activities comply with federal, state, city and grantor guidelines and policies
• Partner with the CFO and Controller to develop and streamline financial policies to enhance grant compliance and operational efficiency

(25%) Administrative & Other

• Ensure grant revenue is properly reconciled in coordination with monthly accounting close processes.
• Assist with grant budget development and pre-award financial reviews
• Develop, coordinate, and provide financial analysis to the Development and Public Partnerships teams for the annual budget and forecasting processes.
• Maintain centralized documentation of grant activities for audit purposes (including items such as time certifications and programmatic reporting).
• Preparing Monthly and Quarterly Financial Reports for management review
• Compile clear, comprehensive documentation to support organizational and funder audits
• Handle other duties as assigned based on evolving organizational needs

What You’ll Bring

We are seeking a detail-oriented and experienced Grant Accountant to join our Finance Team. The ideal candidate possesses solid expertise in financial management, grant administration, and compliance monitoring, alongside a thorough understanding of the specific requirements and conditions tied to grant funding.

Core Competencies & Strengths:

• Must have a strong foundation in accounting principles, including GAAP (Generally Accepted Accounting Principles), budgeting, and financial reporting
• Proven ability to apply accounting knowledge to grant-specific circumstances
• Excellent interpersonal skills with the ability to build rapport with a diverse group of individuals
• Strong attention to detail and accuracy in processing payments, accounting, reporting, and writing
• Self-starter mindset with proven analytical, organizational, time management, and problem-solving skills
• Must have a level of independent curiosity to advocate for effective and seamless financial processes
• Ability to conceive new approaches and streamline processes without constant direct supervision
• Absolute discretion concerning sensitive issues and confidential matters.
• Proficient experience with various software applications including MS Office and Google Suite.
• Flexibility, patience, and a positive attitude when meeting unexpected project demands

Required Qualifications

• Education: Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field (preferred)
• Experience Level: Minimum of three (3) years of relevant professional accounting experience
• Industry Experience: Direct prior experience working within a non-profit environment

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to background & criminal history checks by regulating agencies - as needed per placement.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.

DIRECT HIRE ONLY - NO RECRUITERS