Grant Accountant

Confidential; Coraopolis (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Confidential, based in the United States, seeks a Grant Accountant to manage financial administration and reporting for multiple grant-funded programs. The role ensures compliance with federal, state, local, and private fund requirements and GAAP.

Ideal candidates have a Bachelor’s degree in accounting or related field and at least three years of grant accounting experience, including audits and budgeting. Strong Excel and ERP familiarity are required.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of three years of accounting experience.
• Experience with grant accounting, grant administration, or nonprofit/government-funded financial management.
• Experience with grant reimbursement requests, fund drawdowns, and financial reconciliations.
• Experience with general ledger accounting, account reconciliations, and journal entries.
• Advanced proficiency in Microsoft Excel.
• Experience supporting audits, including grant compliance audits or Single Audits, preferred.

Responsibilities

• Manage the financial administration of multiple grant-funded programs and projects.
• Monitor grant expenditures to ensure compliance with grant agreements, funding restrictions, and organizational policies.
• Prepare and process grant reimbursement requests, fund drawdowns, and payment requests.
• Track grant funding availability, expenditures, cash receipts, and remaining balances.
• Prepare accurate grant financial reports, expenditure reports, and supporting documentation.
• Maintain grant schedules, including funding details, reporting deadlines, compliance requirements, and closeout activities.
• Assist with grant budget preparation, budget modifications, and ongoing budget monitoring.
• Reconcile grant activity to the general ledger and investigate discrepancies.
• Prepare monthly, quarterly, and annual grant reconciliations.
• Record journal entries related to grant activity and financial transactions.
• Partner with program managers and finance leadership to support grant reporting requirements.
• Assist with financial statement audits, grant compliance reviews, and Single Audit preparation.
• Prepare audit schedules and maintain documentation to support audit requirements.
• Support preparation of IRS Form 990 and related schedules, as applicable.
• Maintain organized grant records and documentation to ensure audit readiness.
• Ensure compliance with Uniform Guidance (2 CFR Part 200), GAAP, and internal procedures.
• Participate in month-end and year-end financial close activities.
• Identify opportunities to improve grant accounting processes and strengthen internal controls.

Skills

Grant accounting

GAAP knowledge

Financial reporting

Excel proficiency

Analytical skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Workday

Sage Intacct

Oracle Financials

Microsoft Excel

Job description

The Grant Accountant is responsible for managing the financial administration, compliance, and reporting activities associated with federal, state, local, and privately funded grants. This position ensures grant funds are accurately tracked, reconciled, and reported in accordance with funding requirements, applicable regulations, and organizational policies. The role supports grant budgeting, financial reporting, audit preparation, and collaboration with internal stakeholders to promote effective stewardship of grant resources.

Key Responsibilities

• Manage the financial administration of multiple grant-funded programs and projects.
• Monitor grant expenditures to ensure compliance with grant agreements, funding restrictions, and organizational policies.
• Prepare and process grant reimbursement requests, fund drawdowns, and payment requests.
• Track grant funding availability, expenditures, cash receipts, and remaining balances.
• Prepare accurate grant financial reports, expenditure reports, and supporting documentation.
• Maintain grant schedules, including funding details, reporting deadlines, compliance requirements, and closeout activities.
• Assist with grant budget preparation, budget modifications, and ongoing budget monitoring.
• Reconcile grant activity to the general ledger and investigate discrepancies.
• Prepare monthly, quarterly, and annual grant reconciliations.
• Record journal entries related to grant activity and financial transactions.
• Partner with program managers and finance leadership to support grant reporting requirements.
• Assist with financial statement audits, grant compliance reviews, and Single Audit preparation.
• Prepare audit schedules and maintain documentation to support audit requirements.
• Support preparation of IRS Form 990 and related schedules, as applicable.
• Maintain organized grant records and documentation to ensure audit readiness.
• Ensure compliance with Uniform Guidance (2 CFR Part 200), Generally Accepted Accounting Principles (GAAP), and internal procedures.
• Participate in month-end and year-end financial close activities.
• Identify opportunities to improve grant accounting processes and strengthen internal controls.

Minimum Education & Experience Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.
• Minimum of three years of accounting experience required.
• Experience with grant accounting, grant administration, or nonprofit/government-funded financial management required.
• Experience preparing grant reports, managing budgets, and supporting compliance activities.
• Experience with grant reimbursement requests, fund drawdowns, and financial reconciliations.
• Experience with general ledger accounting, account reconciliations, and journal entries.
• Experience supporting audits, including grant compliance audits or Single Audits, preferred.

Special Requirements

• Knowledge of federal grant regulations, including Uniform Guidance (2 CFR Part 200), preferred.
• Advanced proficiency in Microsoft Excel required.
• Experience working with accounting or ERP systems preferred.
• Ability to maintain confidentiality and handle sensitive financial information.

Knowledge, Skills, and Abilities

• Strong knowledge of grant accounting principles, financial reporting, and compliance requirements.
• Understanding of general ledger accounting, reconciliations, budgeting, and financial controls.
• Proficiency with Microsoft Excel, including formulas, reporting functions, and data analysis.
• Experience using ERP or financial management systems such as Workday, Oracle, Banner, Sage Intacct, Microsoft Dynamics, or Blackbaud preferred.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Excellent attention to detail and accuracy in financial reporting and documentation.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Effective written and verbal communication skills.
• Ability to collaborate with finance teams, program managers, and organizational leadership.
• Ability to interpret grant agreements, financial policies, and regulatory requirements.

Additional Desired Characteristics

• Experience managing multiple federal, state, or private grant portfolios.
• Knowledge of nonprofit, education, healthcare, or government grant accounting environments.
• Experience with fund accounting and restricted funding sources.
• Strong process improvement mindset with the ability to recommend efficiency improvements.
• Ability to work independently while contributing effectively within a team environment.
• This position operates in a professional office environment within the organization’s regional operations location.
• The role may support a hybrid work arrangement depending on organizational needs and policies.
• Occasional extended hours may be required during reporting periods, audits, and financial close activities.
• Minimal travel may be required for meetings, training, or organizational needs.

Other Duties

• This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional duties may be assigned as needed to support organizational objectives.