Grand Canyon Office Manager

OARS Companies, Inc.; Chicago (IL); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Company-funded medical plan

401(k) with company match

Flexible time off

Cell phone stipend

Friends and family discounts on trips

Job summary

OARS Companies, Inc. is seeking a Grand Canyon Office Manager responsible for managing food service and administrative functions for river trip operations. The role requires strong organizational skills, attention to detail, and the ability to work independently while reporting to the Grand Canyon Operations Manager.

The successful candidate will be involved in payroll processing, personnel management, and ensuring compliance with food safety standards. This full-time position offers a salary range of $60,000 to $72,000 annually.

Qualifications

• Strong operational experience in the industry.
• Proficient in Google Workspace and common applications.
• Experience managing or leading a team.
• Excellent organizational and strategic decision-making skills.

Responsibilities

• Oversee food service operations and ensure compliance with safety standards.
• Manage payroll processing and personnel records.
• Coordinate with departments for inventory and supplies.
• Serve as the primary emergency contact for field operations.

Skills

Operational experience

Proficient in Google Workspace

Knowledge about outfitting river trips

Exceptional communication skills

Strategic decision-making

Team management experience

Organizational management background

Self-starter with organizational skills

Delegation and oversight skills

Collaborative teamwork ability

Effective coaching skills

Education

Driver’s License

Current Arizona Food Manager Certificate

Current WFR certification (preferred)

Job description

JOB DESCRIPTION

Position Title: Grand Canyon Office Manager

Department: Field Operations

Reports to: Grand Canyon Operations Manager

Direct Reports: Varies

Location (if applicable): Flagstaff, Arizona

Job Status: Full-Time, Exempt

Salary: $60,000 – $72,000 annually ($1,155 – $1,385 weekly) depending on experience

Position Summary

The Grand Canyon Office Manager is responsible for executing and maintaining food service, commissary, and core administrative functions that support Grand Canyon river trip operations. Operating under the oversight of the Grand Canyon Operations Manager, this role ensures that systems, paperwork, scheduling tools, and food operations function smoothly and reliably.

This position requires strong organization, attention to detail, and the ability to work independently once trained, while keeping the Operations Manager appropriately informed of key developments.

• Timely submission of all credit card receipts and invoices. Review, code, and authorize invoices for payment, ensuring accuracy and alignment with operational budgets.
• Execute bi-weekly payroll processing and track trip-specific payroll assignments to ensure accurate compensation for guides and support staff.
• Reporting: Deliver regular operational updates and scanning of trip paperwork to support main office functions and maintain overall efficiency.
• Personnel Management & Mosaic HCM Oversight:
  • Maintain comprehensive and up-to-date personnel records, employee files, and training logs.
  • Manage employee data and profiles within the Mosaic HCM system, ensuring legal compliance and accuracy for both active and returning seasonal staff.
  • Assist the Operations Manager with the recruitment, onboarding, and training of guides and support staff.
  • Provide coaching, education, and community building exercises and programs for staff.
  • Assist the Operations Manager in all aspects of pre-season and in-season scheduling, including river crew, drivers, and warehouse staff.
• Departmental Oversight: Soft Goods Fabrication, Commissary & Food Service
  • Directly supervise the Soft GoodsFabrication Department to ensure equipment is in good working condition and repairs are made in a timely fashion.
  • Coordinate with the Soft Goods Fabrication Department on purchases and inventory, as well as facilitating fabrication requests from other OARS operations.
  • Directly supervise the Commissary Supervisor to ensure the successful planning, packing, and presentation of nutritious meals for guests and crew.
  • Oversee food service operations to maintain the highest food-safety standards and ensure dietary requirements and preferences are accommodated.
  • Coordinate with the Commissary Supervisor regarding trip-specific food orders and delivery schedules.
• Scheduling, Communication & Support:
  • Support river trip rosters, breakdowns, and daily operational logistics in coordination with the Operations Manager.
  • Provide bi-weekly office and operations updates as requested.
  • Serve as a key administrative point of contact when the Operations Manager is unavailable.
  • Assist in running rig preparation, as well as rigs and derigs.
• Serve as the primary 24/7 Emergency Contact for field emergencies when assigned by the Operations Manager. This includes managing the Manager On Duty phone.
• Assist in the reporting of injuries and the management of Workers’ Compensation claims in coordination with the HR Director.
• Maintain a thorough knowledge of NPS and other government agency requirements and company risk management protocols.
• Other projects and duties as necessary or assigned.

Skills & Qualifications

• Strong operational experience in the industry
• Proficient in Google Workspace; other common computer applications
• Knowledge about outfitting river trips
• Exceptional communication skills and attention to detail
• Capability for strategic decision-making
• Experience managing or leading a team of employees of various levels of experience and backgrounds
• A visible, proactive leader with a background in organizational management
• Self-starter with excellent organizational skills
• Ability to prioritize, organize, delegate, and oversee tasks to meet deadlines based on trip schedules and organizational needs
• Ability to work in a collaborative environment with a professional and dynamic team
• Ability to direct, supervise, and coach others effectively
• Driver’s License and clean driving record; Current Arizona Food Manager Certificate; Current WFR considered a plus

Working Conditions

• Work Hours and Shifts:
  • Ability to work long days and split shifts.
  • Long hours sitting or standing while using office equipment and computers, which may cause muscle strain.
• Physical Demands:
  • Must be able to regularly lift heavy items (at least 50 lbs), including boating equipment, warehouse supplies, and food packing.
• Environmental Conditions:
  • Exposure to extreme weather conditions, ranging from winter-like conditions with snow and freezing temperatures to very hot summer temperatures.
  • Wildfires and controlled burns are common and can drastically diminish air quality.
• Dynamic working conditions due to river conditions, changes to schedules, evacuations, and last-minute bookings.
• Busy office/warehouse setting with frequent distractions and staff interactions throughout the day.
• Scheduled and unscheduled meetings with employees, co-workers, and managers are customary.
• Additional Considerations:
  • Stressful working conditions due to potential extreme weather and river conditions.
  • Possibility of hybrid-remote work, after a probationary period, during non-operating months.
• Salary: $60,000 – $72,000 annually ($1,155 – $1,385 weekly) depending on experience
• Merit increases considered annually based on individual and company performance
• This position is subject to a one year probationary period
• Company-funded Bronze medical plan with Health Savings Account, (with the option to buy up to the Silver medical plan), dental and vision insurance after a 60-day waiting period
• Reimbursement for approved wellness and professional development expenses, up to $520 per calendar year
• 401(k) plan with company match ($.50 for every $1.00 contributed, up to 6% of gross pay)
• Paid sick leave
• Flexible time off
• Cell phone stipend or enrollment in company phone plan
• Friends and Family discounts on OARS trips