Graduate Program Coordinator.

Dartmouth College; Hanover (NH); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Dartmouth College seeks a Graduate Program Coordinator in Hanover, NH. The role involves tracking MS and PhD student progress, maintaining records, and assisting with orientation programs. Ideal candidates have a Bachelor’s degree and at least three years of experience in higher education.

Applicants should possess excellent organizational and communication skills, and experience with data manipulation. The position is hybrid, offering flexible work arrangements, and promotes a commitment to diversity.

Qualifications

• At least three years of higher education experience.
• Experience with data and financial contexts.
• Comfortable working in diverse environments.

Responsibilities

• Tracks and maintains records of graduate student requirements.
• Drafts PhD progress and academic standing letters.
• Responds to student inquiries regarding program requirements.

Skills

Organizational skills

Communication skills

Interpersonal skills

Data manipulation

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

Google Suite

Microsoft Excel

Ellucian Banner

Job description

Graduate Program Coordinator

Location: Hanover, NH. Employment: Full Time, Regular, Non-Exempt. Schedule: 40 hours per week, 12 months. Remote eligibility: Hybrid.

Position Purpose

Serves as a member of the Academic Advising unit within the Academic & Student Affairs team, working closely with the Thayer Registrar and Assistant Registrar to maintain and monitor graduate student records, tracking student progress through degree requirements and other academic aspects, utilizing various systems and communicating with faculty and students.

Key Responsibilities

• Tracks and maintains records of MS and PhD student requirements, ensuring completion of milestones.
• Drafts PhD progress letters and academic standing letters.
• Maintains records related to student funding and coordinates with Thayer Admissions, Finance, and Research Administration, identifying gaps and solutions.
• Reviews student enrollment each term and resolves issues.
• Responds to student inquiries regarding program requirements and degree progress.
• Facilitates termly graduate student notices of assignment.
• Maintains awareness of student union rules and regulations.
• Acts as primary contact for MS/PhD students regarding degree requirements.
• Maintains graduate student listservs.
• Works with Assistant Registrar to maintain key records.
• Distributes and processes student feedback and graduation requirement surveys.
• Serves as backup to Assistant Registrar on time-sensitive functions.
• Assists with orientation programming, Thayer Investiture, Commencement, and other events.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years of higher education experience with a high degree of autonomy.
• Experience using Google and Microsoft Office (Excel/Sheets).
• Comfortable manipulating data and numbers in a financial context.
• Exceptional organizational skills, ability to respond to pressure, deadlines, and changing priorities.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to work with diverse stakeholders.
• Ability to work independently and collaboratively.
• Excellent judgment with confidential information.
• Proactive identification of learning opportunities and application of new knowledge.
• Commitment to diversity and serving a diverse community.

Preferred Qualifications

• Experience in Academic Advising or Registrar’s Office.
• Experience using Ellucian Banner or other student information systems.
• Experience working with graduate students.

Benefits

Equal opportunity employer. Dartmouth College is an equal opportunity employer under federal law. Applications are welcome from all. Background check required for employment.