Graduate Medical Education Program Coordinator III, IM-Instruction Administration

UT Southwestern Medical Center; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

PPO medical plan day one for full-time

100% coverage for preventive care

Paid Time Off from day one

TRS retirement programs

Paid parental leave

Wellness programs

Tuition reimbursement

PSLF qualified employer

Other employee benefits

Job summary

UT Southwestern Medical Center is seeking a senior GME Program Coordinator III to provide strategic direction and oversight for complex residency-fellowship programs. The role collaborates with the Program Director to shape program strategy and operations, mentoring junior coordinators while driving innovative initiatives across GME.

The position requires advanced knowledge of all aspects of GME administration, strong decision-making, and the ability to lead cross-functional teams in a dynamic

Qualifications

• Bachelor's Degree in business administration, healthcare administration, or a related field is required.
• Associate's Degree plus 3 additional years of direct experience may be accepted.
• 4 years of direct experience as the primary GME program coordinator for an ACGME-accredited residency-fellowship program(s) is required.
• May be required to submit to a federal background investigation.
• Master's Degree is preferred.

Responsibilities

• Leads strategic planning and development of the GME program with the Program Director.
• Oversees resident recruitment, onboarding, and the overall educational experience.
• Develops innovative educational strategies to improve learner outcomes.
• Manages program evaluation including data analysis for improvement.
• Oversees accreditation activities including site visits and self-studies.
• Advises the Program Director on policies and strategic initiatives.
• Mentors junior coordinators and may supervise staff.
• Represents the program at meetings and professional organizations.
• Maintains relationships with faculty, residents, staff and external bodies.
• Oversees budget forecasting and expenditure monitoring in compliance with regulations.

Skills

GME program coordination

ACGME accreditation

budget management

mentorship

Education

Bachelor's Degree in business or healthcare administration

Associate's Degree + 3 years direct experience

Master's Degree (preferred)

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position will serve as a senior-level coordinator within the GME program, providing strategic direction and oversight for the successful administration and coordination of one or more complex accredited/non-accredited residency-fellowship programs at UT Southwestern Medical Center. This position requires a high level of autonomy and expertise, with the GME Coordinator III who will work closely with the Program Director to develop and implement program strategy and collaborate on all aspects of program operations. Position plays a pivotal role as a mentor and trusted resource for GME Program Coordinators I and II, while also driving the development and execution of innovative initiatives and strategic plans to enhance the GME program's success. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make independent decisions and exercise sound judgment in complex situations.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required Education

Bachelor's Degree in business administration, healthcare administration, or a related field required

Associate's Degree plus 3 additional years of direct experience may be accepted

Experience

4 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)

May be required to submit to a federal background investigation.

Preferred Education

Master's Degree

Licenses and Certifications

(TAGME) TRAINING ADMINS OF GRAD MED ED Upon Hire

JOB DUTIES

• Leads the strategic planning and development of the GME program(s), in collaboration with the Program Director, ensuring alignment with institutional and departmental goals.
• Oversees all aspects of program operations, including resident recruitment, selection, onboarding, and the overall educational experience.
• Leads the development and implementation of innovative educational strategies and program enhancements to improve resident learning and overall program quality.
• Oversees all aspects of program evaluation, including resident, faculty, and program evaluations, ensuring timely completion and analysis of data for continuous improvement.
• Leads the coordination of all accreditation activities, including site visits, self-studies, and special reviews, ensuring program compliance with all ACGME requirements and institutional policies.
• Serves as a key advisor and consultant to the Program Director on all program-related matters, including the development and implementation of GME policies, the resolution of complex issues, and the development of strategic initiatives.
• Provides mentorship and guidance to junior program coordinators and may supervise a team of administrative staff.
• Represents the program at national and international meetings and conferences and actively participates in professional organizations.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, program directors, institutional leaders, external agencies, and accrediting bodies.
• Oversees aspects of program budget management, including forecasting, monitoring expenditures, reconciling trainee clinical effort, ensuring compliance with all financial regulations, and managing the budget development process for program-related activities.
• Ensures compliance with all applicable regulations, including but not limited to HIPAA, FERPA, and all relevant state and federal laws.
• Stays abreast of the latest advancements in medical education, accreditation standards, and best practices in GME program a