Graduate Medical Education Program Coordinator I, Pulmonology

UT Southwestern Medical Center; Dallas (TX); Sur place; USD 65 000 - 85 000; Plein temps

Résumé du poste

UT Southwestern Medical Center in Dallas seeks an Administrative Coordinator to oversee residency/fellowship program administration under the Program Director. You will coordinate educational activities, maintain records, and support accreditation processes to ensure compliance with ACGME requirements.

Responsibilities include day-to-day operations, resident recruitment, onboarding including visa/licensure, and collaboration with faculty, staff, and stakeholders to advance program quality and

Qualifications

• Associate's Degree in business administration, healthcare administration, or related field (Two years of related experience or 60 college hours may substitute).
• Proactively supports program operations and accreditation activities.
• Bachelor's degree preferred for advanced responsibilities.

Responsabilités

• Coordinate and facilitate all aspects of the GME program, including educational activities and program-wide events.
• Maintain program records, databases, and accreditation documentation.
• Assist with resident recruitment, selection, onboarding (visa, licensure, credentialing).
• Provide guidance to residents/fellows on program policies and administrative matters.
• Ensure program compliance with ACGME and institutional policies.
• Support program quality initiatives and improvement projects.
• Participate in professional development activities.
• Coordinate resident/fellow evaluations (scheduling, data entry, analysis).
• Assist with reports and documentation to ACGME, ACGME Council, and other regulatory bodies.
• Maintain letters of agreement with affiliated institutions and training sites.
• Assist with accreditation site visits, special reviews, and annual evaluations.
• Assist with resident wellness program development and tracking.
• Maintain effective communication with residents, faculty, staff, and stakeholders.
• Utilize RMS, EHR, and program-specific applications.
• Help with program budget management and financial reporting.

Connaissances

Organizational skills

Time management

Written communication

Verbal communication

MS Office

ACGME knowledge

Confidentiality

Team collaboration

Formation

Associate's Degree in business/healthcare administration

Bachelor's Degree (preferred)

Outils

MS Office Suite

Description du poste

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required Education

Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)

Experience

May be required to submit to a federal background investigation.

Preferred Education

Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

Talking

Working Conditi

Working Conditi