Graduate Medical Education Program Administrator - FT-Days - MHW

Memorial Healthcare System; Florida; On-site; USD 70,000 - 90,000; Full time

Job summary

Memorial Healthcare System in Pembroke Pines, FL is seeking a Graduate Medical Education Program Administrator to manage operations and finances of the training program. Knowledge of ACGME/CDME accreditation processes and new program development is essential.

The role requires initiative and independent judgment. Responsibilities include site visit prep, database management (MedHub, ACGME WebADS, GMETrack), budget oversight, and liaison work with trainees, HR, and hospital leadership.

Qualifications

• Two (2) years experience in a medical education or higher education support position is required.
• Graduate Medical Education experience preferred.
• Training Administrators for Graduate Medical Education (TAGME) credential information.

Responsibilities

• Assist in preparations for site visits, self-study, and other review processes.
• Manage databases and websites including MedHub, ACGME WebADS, GMETrack, and specialty organizations.
• Provide overall program management of the graduate medical education training program.
• Meet with the GME manager and program director on issues and projects.
• Administer specialty In-Training Exams and ACGME surveys.
• Manage the residency/fellowship budget and expenditures.
• Act as liaison among trainees and hospital administration and HR.
• Coordinate recruitment (ERAS), interviews, Match, and orientation/graduation.
• Onboard and train new program administrators.
• Oversee website development and social media materials for program promotion.
• Collaborate to plan events like Match day, orientation, and graduation.
• Ensure compliance with ACGME and hospital policies.

Skills

Accountability

Accuracy

Analysis

Decision making

Customer service

Relationship building

Effective communication

Project management

Adaptability

Standards of behavior

Education

Bachelor's degree

Tools

MedHub

ACGME WebADS

GMETrack

Job description

Location

Pembroke Pines, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Graduate Medical Education Program Administrator is responsible for the operational and financial management of their assigned training program. The position requires a comprehensive and detailed understanding of ACGME/or CPME accreditation policies and procedures including new program development and accreditation. It will require a high degree of initiative and independent judgment.

Responsibilities

Assists in preparations for site visits, self-study, and other internal and external review processes.Manage general and program specific databases and websites including but not limited to: MedHub, ACGME WebADS, GMETrack, and specialty organizations/memberships.Provide overall program management of the graduate medical education training program. Meet regularly with the graduate medical education manager and the program director concerning program management issues and activities and the status of special projects.Responsible for administrating the specialty In-Training Exams and ACGME surveys.Manages training program academic year budget including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses.Act as a liaison among internal constituents (e.g., between trainees and hospital administration, with other GME program administrators) and act as a resource for trainees, as well asCollaborate with Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement.Manage the specialty specific alumni database while maintaining a comprehensive list of alumni.Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.Collaborate with Human Resources for resident issues concerning policy and disciplinary actions.Complete trainee payroll on a bi-weekly basis.Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.Collaborate with contracts manager to gather and review pertinent information regarding contract negotiations.Maintain and oversee the recruitment process during the recruitment season (e.g., maintain the Electronic Residency Application System (ERAS) database, coordinate resident applicant interviews, and all Match responsibilities, as well as program orientation and program graduation.Assist in onboarding and training new and current program administrators by developing, maintaining, and presenting training sessions periodically throughout the academic year.Oversees and manage website development and social media marketing materials to promote and increase, regional and national recognition and participation for the training program in collaboration with the marketing and corporate communication departments.In Collaboration with GME Managers, organize and plan program events such as but not limited to Match day, program orientation, and program graduationInterpret and apply ACGME, other national accrediting agencies, and hospital policies to support all necessary compliance.

Competencies

ACCOUNTABILITY, ACCURACY, ANALYSIS AND DECISION MAKING, CUSTOMER SERVICE, DEVELOPS RELATIONSHIPS, EFFECTIVE COMMUNICATION, PROJECT MANAGEMENT, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education And Certification Requirements

Bachelors (Required)

Additional Job Information

Complexity of Work: Requires critical thinking skills, effective communication, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Required Work Experience: Two (2) years experience in a medical education or higher education support position is required. Graduate Medical Education experience preferred. Other Information: Additional Credential Info: Training Administrators for Graduate Medical Education (TAGME)

Working Conditions And Physical Requirements

• Bending and Stooping = 0%
• Climbing = 0%
• Keyboard Entry = 60%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 40%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 40%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
• Pushing or Pulling > 75 lbs Non-Patient = 0%
• Reaching = 40%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 0%
• Running = 0%
• Sitting = 60%
• Squatting = 0%
• Standing = 40%
• Walking = 40%
• Audible Speech = 60%
• Hearing Acuity = 60%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 60%
• Distinguish Color = 60%
• Seeing - Far = 0%
• Seeing - Near = 0%
• Bio hazardous Waste = 0%
• Biological Hazards - Respiratory = 0%
• Biological Hazards - Skin or Ingestion = 0%
• Blood and/or Bodily Fluids = 0%
• Communicable Diseases and/or Pathogens = 0%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 0%
• Gas/Vapors/Fumes = 0%
• Hazardous Chemicals = 0%
• Hazardous Medication = 0%
• Latex = 0%
• Computer Monitor = 60%
• Domestic Animals = 0%
• Extreme Heat/Cold = 0%
• Fire Risk = 0%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 0%

Shift

Primarily for office workers - not eligible for shift differential

Disclaimer

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]