Graduate Medical Education Program Administrator - FT-Days - MRH

Memorial Healthcare System; Florida; On-site; USD 65,000 - 95,000; Full time

Job summary

Memorial Healthcare System is seeking a Graduate Medical Education Program Administrator to oversee the operational and financial management of the training program. The role requires comprehensive knowledge of ACGME/CPME accreditation policies and new program development, with initiative and independent judgment.

Responsibilities include trainee payroll, HR collaboration, schedule management for conferences, and budget oversight.

Qualifications

• Bachelor's degree required.
• Two (2) years experience in a medical education or higher education support position required; GME experience preferred.
• Strong understanding of accreditation policies (ACGME/CPME) and program development.

Responsibilities

• Process trainee payroll bi-weekly.
• Collaborate with HR on resident policy and disciplinary actions.
• Manage schedules and attendance for conferences and didactic activities.
• Maintain alumni database and CMS reimbursement audits with revenue integrity.
• Oversee program budget including future projections and expenses.
• Coordinate sampling for site visits, self-studies, and accrediting reviews.
• Manage databases/websites (MedHub, ACGME WebADS, GMETrack).

Skills

ACGME accreditation

Budget management

Policy & compliance

Communication

Project management

Liaison skills

Education

Bachelor's degree

Tools

MedHub

ACGME WebADS

GMETrack

Job description

Graduate Medical Education Program Administrator

Location: Hollywood, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Graduate Medical Education Program Administrator is responsible for the operational and financial management of their assigned training program. The position requires a comprehensive and detailed understanding of ACGME/or CPME accreditation policies and procedures including new program development and accreditation. It will require a high degree of initiative and independent judgment.

Responsibilities

• Complete trainee payroll on a bi-weekly basis.
• Collaborate with Human Resources for resident issues concerning policy and disciplinary actions.
• Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.
• Manage the specialty specific alumni database while maintaining a comprehensive list of alumni.
• Collaborate with Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement.
• Act as a liaison among internal constituents (e.g., between trainees and hospital administration, with other GME program administrators) and act as a resource for trainees, as well as
• Manages training program academic year budget including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses.
• Responsible for administrating the specialty In-Training Exams and ACGME surveys.
• Provide overall program management of the graduate medical education training program.
• Meet regularly with the graduate medical education manager and the program director concerning program management issues and activities and the status of special projects.
• Manage general and program specific databases and websites including but not limited to: MedHub, ACGME WebADS, GMETrack, and specialty organizations/memberships.
• Assists in preparations for site visits, self-study, and other internal and external review processes.
• Interpret and apply ACGME, other national accrediting agencies, and hospital policies to support all necessary compliance.
• In Collaboration with GME Managers, organize and plan program events such as but not limited to Match day, program orientation, and program graduation.
• Oversees and manage website development and social media marketing materials to promote and increase, regional and national recognition and participation for the training program in collaboration with the marketing and corporate communication departments.
• Assist in onboarding and training new and current program administrators by developing, maintaining, and presenting training sessions periodically throughout the academic year.
• Maintain and oversee the recruitment process during the recruitment season (e.g., maintain the Electronic Residency Application System (ERAS) database, coordinate resident applicant interviews, and all Match responsibilities, as well as program orientation and program graduation).
• Collaborate with contracts manager to gather and review pertinent information regarding contract negotiations.
• Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
• Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.

Competencies

• ACCOUNTABILITY
• ACCURACY
• ANALYSIS AND DECISION MAKING
• CUSTOMER SERVICE
• DEVELOPS RELATIONSHIPS
• EFFECTIVE COMMUNICATION
• PROJECT MANAGEMENT
• RESPONDING TO CHANGE
• STANDARDS OF BEHAVIOR

Education and Certification Requirements

Bachelors (Required)

Additional Job Information

Complexity of Work

Requires critical thinking skills, effective communication, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.

Required Work Experience

Two (2) years experience in a medical education or higher education support position is required. Graduate Medical Education experience preferred.

Other Information

Additional Credential Info: Training Administrators for Graduate Medical Education (TAGME)

Working Conditions and Physical Requirements

• Bending and Stooping = 0%
• Climbing = 0%
• Keyboard Entry = 60%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 40%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 40%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
• Pushing or Pulling > 75 lbs Non-Patient = 0%
• Reaching = 40%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 0%
• Running = 0%
• Sitting = 60%
• Squatting = 0%
• Standing = 40%
• Walking = 40%
• Audible Speech = 60%
• Hearing Acuity = 60%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 60%
• Distinguish Color = 60%
• Seeing - Far = 0%
• Seeing - Near = 0%
• Bio hazardous Waste = 0%
• Biological Hazards - Respiratory = 0%
• Biological Hazards - Skin or Ingestion = 0%
• Blood and/or Bodily Fluids = 0%
• Communicable Diseases and/or Pathogens = 0%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 0%
• Gas/Vapors/Fumes = 0%
• Hazardous Chemicals = 0%
• Hazardous Medication = 0%
• Latex = 0%
• Computer Monitor = 60%
• Domestic Animals = 0%
• Extreme Heat/Cold = 0%
• Fire Risk = 0%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 0%

Shift: Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job.

It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer.

We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers).

You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail] Be where care matters.

At Memorial Healthcare System, we are dedicated to improving the health, well-being, and quality of life of the people entrusted to our care.

This unwavering commitment to our service vision makes the difference and is the foundation of The Memorial Experience.

Deeper Caring.

Smarter Healthcare.

Talk to our patients and their families about “Deeper Caring,” and they'll tell you stories about miracle babies, lives saved through sheer determination, and the comforting kindness of others.

About people who advocated for the family’s best interests and cared for them in body, mind, and spirit.

For our employees, “Smarter Healthcare” means constantly improving how we deliver care.

It could be a new technology, a streamlined process, or a cutting‑edge program leveraging our system strengths.

But, no matter how you look at it, our service vision is integral to our culture today and what we strive to be tomorrow.

We invite you to share in the Memorial Experience – where touching lives, lifting spirits, and healing the human body is our profession’s greatest privilege and reward.

Be where you are valued.

Memorial Healthcare System provides preference as part of