Graduate Medical Education Operations Specialist

RIH Rhode Island Hospital; Rhode Island; On-site; USD 61,000 - 101,000; Full time

Job summary

Brown University Health's Rhode Island Hospital seeks an administrative assistant to support graduate medical education. Under supervision, you will assist GME at institutional and program levels, aiding Brown University Health students, visiting residents, fellows, and observers, and prepare reports and records.

The role includes coordinating onboarding, ensuring accreditation compliance, managing calendars, scheduling inter-departmental meetings, maintaining filing systems, and providing data

Qualifications

• Pay range: $61,422.40-$101,337.60
• EEO Statement: Brown University Health is an equal opportunity employer.

Responsibilities

• Performs a variety of administrative tasks related to collection, organization, preparation, distribution and record keeping of large volumes of information necessary to meet documentation and information requirements of graduate medical education training program specifications.
• Acts as a resource person to training program directors, training program coordinators, other faculty and staff, residents/fellows; medical students, other visiting residents and students, as well as other Brown University Health staff.
• Creates and distributes correspondence, forms, statistical analyses, agendas and reports, including large volumes of material related to department and/or training programs for GME department members, training program faculty and staff, and regulatory or accrediting agencies.
• Develops, maintains and revises, as necessary, records and filing systems, including updating department manuals and documents as instructed.
• Maintains GME statistics as required by the Department, Brown University Health and outside agencies.
• Manages departmental records, including those needed for major national organizations, including confidential information.
• Initiates, files, updates and purges records as necessary including data entry, storage and retrieval.
• Provides reports and verifications to organizations as requested.
• Answers the telephone and receives visitors to GME.
• Manages departmental calendars without prior clearance for most appointments, often coordinating department managers’ meetings and other obligations.
• Schedules, coordinates and attends inter-departmental meetings.
• Maintains inventory and orders office supplies at own discretion according to knowledge of usage patterns and budgeted allowances.
• Prepares and follows up on check requests and purchase orders.
• Performs other related duties as required.

Job description

Brown University Health's Rhode Island Hospital seeks an administrative assistant to support graduate medical education. Under supervision, you will assist GME at institutional and program levels, aiding Brown University Health students, visiting residents, fellows, and observers, and prepare reports and records.

The role includes coordinating onboarding, ensuring accreditation compliance, managing calendars, scheduling inter-departmental meetings, maintaining filing systems, and providing data