Graduate Certificates Program Coordinator II

Montana Technological University; Butte (MT); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Tuition assistance

Job summary

Montana Technological University’s Graduate School seeks a dynamic Graduate Certificates Program Coordinator II to support and grow our micro-credential programs, serving as the primary contact for students and stakeholders, coordinating admissions, enrollment, and certificate completion operations.

The role leads special projects, marketing initiatives, grant administration, staff supervision, and ensures timely communications, recruitment, and student engagement for adult and professional

Qualifications

• Experience coordinating programs and optimizing administrative processes.
• Skills with the full range of office software, database management, and website content tools.
• Excellent written, oral, and interpersonal communication skills.
• Ability to provide strong student service and teamwork, while maintaining confidentiality.
• Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Experience with grant writing and administration, or a strong willingness to learn.
• Knowledge of budget oversight and program resource management.

Responsibilities

• Serve as the primary point of contact for students and stakeholders in the graduate school's micro-credential program.
• Assist the project manager and coordinate program support services, activities, and offerings, ensuring they meet the needs of adult and professional learners.
• Develop, organize, and direct special projects and initiatives to expand or enhance micro-credential offerings.
• Make marketing and outreach decisions to promote programs, including preparing education and information materials, and attending off campus recruitment events.
• Provide trainings, seminars, and informational sessions to students, faculty, and the public about program content and benefits.
• Assist with student recruitment, including lead tracking and outreach, CRM implementation and mentoring prospective and enrolled students.
• Manage graduate school administrative functions related to admissions and enrollment processing, and certificate completion operations for micro-credentials.
• Track and ensure timely responses for prospective and enrolled students, stakeholders, and funding partners.
• Assist with writing and administering grants to support program expansion and sustainability.
• Supervise program staff; provide leadership in progress tracking, budget oversight, and resource management.
• Maintain a high level of student service, demonstrating accountability, attention to detail, and the ability to manage multiple concurrent assignments.
• Some weekend work and travel required

Skills

Program coordination

Office software & database

Communication skills

Confidentiality

Multitasking & deadlines

Grant writing

Budget oversight

Education

Bachelor's degree

Master's degree preferred

Tools

Office software suite

Database management

Website content tools

Job description

Job Title: Graduate Certificates Program Coordinator II

Department: Graduate School

Employment Type: Full-Time/Temporary

Rate: $19.78/HR

Montana Technological University's Graduate School is seeking a dynamic Program Coordinator to support and grow our innovative graduate certificate programs. This role serves as the primary point of contact for students and stakeholders, coordinating program support services, outreach, recruitment, and student engagement. The Program Coordinator will also oversee special projects, marketing initiatives, grant administration, and staff supervision while ensuring smooth operations in admissions, enrollment, and certificate completion. We are looking for a detail-oriented, student-focused professional with strong organizational, communication, and leadership skills who can thrive in a fast-paced environment and is committed to advancing adult and professional education.

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Applications received by October 21, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

Duties

• Serve as the primary point of contact for students and stakeholders in the graduate school's micro-credential program
• Assist the project manager and coordinate program support services, activities, and offerings, ensuring they meet the needs of adult and professional learners
• Develop, organize, and direct special projects and initiatives to expand or enhance micro-credential offerings
• Make marketing and outreach decisions to promote programs, including preparing education and information materials, and attending off campus recruitment events
• Provide trainings, seminars, and informational sessions to students, faculty, and the public about program content and benefits
• Assist with student recruitment, including lead tracking and outreach, CRM implementation and mentoring prospective and enrolled students
• Manage graduate school administrative functions related to admissions and enrollment processing, and certificate completion operations for micro-credentials
• Track and ensure timely responses for prospective and enrolled students, stakeholders, and funding partners
• Assist with writing and administering grants to support program expansion and sustainability
• Supervise program staff; provide leadership in progress tracking, budget oversight, and resource management
• Maintain a high level of student service, demonstrating accountability, attention to detail, and the ability to manage multiple concurrent assignments
• Some weekend work and travel required

Required Qualifications

• Experience coordinating programs and optimizing administrative processes
• Skills with the full range of office software, database management, and website content tools
• Excellent written, oral, and interpersonal communication skills
• Ability to provide strong student service and teamwork, while maintaining confidentiality
• Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience with grant writing and administration, or a strong willingness to learn
• Knowledge of budget oversight and program resource management

Preferred Qualifications

• Earned bachelor's degree (master's degree preferred in higher education, business, or related field)
• Experience in higher education, particularly in student admissions, student programming, or adult/professional education
• Proven experience in supervising staff
• Demonstrated success in marketing, outreach, or program promotion
• Background in developing trainings, seminars, or public education materials

Any offer of employment is contingent upon a satisfactory criminal background check.

Equal Opportunity Employer Statement

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

Employment Eligibility

All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring.

• Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation

Veterans Employment Preference

To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to [e-mail]. You must include the job title of the position in which you are applying.

Download Employment (Veteran's) Preference Form (PDF)

Request an Accommodation

To request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email [e-mail]

Why Work at Tech?

Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.

Benefits Package

• Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage
• Generous employer contribution toward monthly health care benefits worth $6.08 per hour
• 5.9% retirement employer contribution for eligible employees
• 11 Holidays per year
• 3 weeks of Annual Leave to start
• Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement
• 6 credits of coursework free per year (fees not included)
• Life and Disability Insurance
• Reduced tuition for dependents after 4 months of employment for eligible employees
• Employee Assistance and a Wellness Program
• Optional Retirement Plan for eligible employees
• Possible remote work days with supervisor approval and eligible positions
• Benefits are dependent on position type and terms and conditions of eligibility

About Montana Tech

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.