Graduate Affairs Advisor (Hybrid)

UC Irvine; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Retirement plans

Job summary

UC Irvine is seeking a Graduate Studies & Support Office professional to provide advisement, program administration, and student services for graduate education programs. You will collaborate with faculty and campus partners to support recruitment, admissions, academic progress, funding, and professional development.

The role emphasizes policy interpretation, data reporting, and payroll/UCPath related administration to support graduate students and postdocs.

Qualifications

• Working knowledge of advising and counseling techniques applicable to graduate student populations.
• Knowledge of graduate student funding models, fellowships, traineeships, and academic student employee appointments.
• Strong verbal and written communication skills; interpersonal and multicultural competencies.
• Ability to identify, analyze, and resolve problems using established policies and procedures; skills in judgment, decision-making and problem solving.
• Ability to analyze data and prepare reports supporting student services and program administration.
• Ability to interpret and apply policies, regulations, and collective bargaining agreements.
• Ability to provide information and support regarding policies, procedures, and administrative processes.
• Bachelor's degree in related area and / or equivalent experience / training.
• 3-5 years progressively responsible experience in graduate affairs, student services academic administration or higher education administration

Responsibilities

• Provide professional student services and administrative support for graduate education programs.
• Collaborate with faculty, Graduate Program Directors, and campus partners to assist with student and programmatic issues and support implementation of services, processes, and operational practices.
• Assist with graduate student employment administration and UCPath and/or payroll processing and provide information regarding related policies and procedures.
• Oversee, guidance, advisement, and administrative support for graduate education programs.
• Support recruitment, admissions, academic progress, student funding, employment administration, professional development, and student success.

Skills

Advising techniques

Funding knowledge

Communication skills

Policy interpretation

Data analysis

Problem solving

Multicultural competencies

Education

Bachelor's degree or equivalent

3-5 years appropriate experience

Tools

UCPath

Job description

Who We Are

Founded in 1965,

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. Reporting to the Assistant Director of Graduate Affairs, the Graduate Affairs Advisor provides professional student services and administrative support for graduate education programs. The position supports the School's graduate education mission through program administration, student advising, and student services support. The incumbent regularly collaborates with faculty, Graduate Program Directors, and campus partners to assist with student and programmatic issues and support implementation of services, processes, and operational practices. The position assists with graduate student employment administration and UCPath and/or payroll processing and provides information regarding related policies, procedures, and requirements.

Your Role on the Team

The Graduate Studies & Support Office provides oversight, guidance, advisement, and administrative support for graduate education programs within the Charlie Dunlop School of Biological Sciences. The office serves more than 350 graduate students and 90 postdoctoral fellows and collaborates with faculty, department chairs, and campus partners to support recruitment, admissions, academic progress, student funding, employment administration, professional development, and student success.

Required

What It Takes to be Successful

• Working knowledge of advising and counseling techniques applicable to graduate student populations.
• Knowledge of graduate student funding models, fellowships, traineeships, and academic student employee appointments.
• Solid verbal and written communication skills; strong interpersonal and multicultural competencies.
• Ability to identify, analyze, and resolve problems using established policies and procedures Skills in judgment, decision-making, and problem solving.
• Ability to analyze data and prepare reports supporting student services and program administration.
• Ability to interpret and apply policies, regulations, and collective bargaining agreements.
• Ability to provide information and support regarding policies, procedures, and administrative processes.
• Bachelor's degree in related area and / or equivalent experience / training.
• 3-5 yearsProgressively responsible experience in graduate affairs, student services academic administration or higher education administration

Preferred

• Knowledge of University-specific computer application programs and databases; UCPath experience highly preferred.
• Knowledge of University policies and procedures related to graduate education, student services, graduate student employment, and student support programs.
• 1-3 yearsUCPath and/or payroll experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment.

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization