Graduate Advisor

University of California - Los Angeles (UCLA); Los Angeles (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

UCLA Department of Anthropology seeks a capable administrator to support its doctoral program. The role will oversee graduate student advising, program reporting, and coordination with campus offices to ensure smooth operations.

You will work with faculty, staff, and students, balancing on-campus and remote duties in a dynamic academic environment.

Qualifications

• Writing grammatically correct business correspondence and reports.
• Counseling techniques for student support and goal setting.
• Ability to prioritize work with minimal supervision.
• Develop procedures to assess student progress in departmental programs.
• Create reports and use campus systems like Outlook, Word, and Excel.
• Strong judgment and problem solving for performance improvement.
• Ability to work independently and in teams with staff and students.
• Interact with diverse individuals to advise students and faculty.
• Interpret transcripts to advise degree applicability from other universities.
• Remain effective in environments with interruptions.
• Knowledge of UCLA policies (preferred).
• Knowledge of visa and immigration procedures for international students (preferred).

Responsibilities

• Act as administrator for the Anthropology doctoral program.
• Advise graduate students on degree requirements and progress.
• Prepare and analyze reports for faculty and staff.
• Coordinate with Graduate Division and other offices on program processes.

Skills

Written communication

Counseling

Prioritization

Progress assessment

MS Office

Decision making

Collaboration

Diversity awareness

Transcript interpretation

Resilience

UCLA policies

Visa procedures

Education

Bachelor's degree

Tools

Outlook

MS Word

MS Excel

Job description

Special Instructions to Applicants

The role is offered in a hybrid format with two days of remote work and three days on campus per week, on average.

Please note the budgeted range for the position - due to internal policies and equity standards, we aren't able to anticipate approval for figures outside of this range.

Department Summary

The UCLA Department of Anthropology has always taken a broad view of anthropology, maintaining both balance and integration among the four fields (archaeology, biological, sociocultural, and linguistic), which have traditionally characterized the discipline. Established in 1941, the department grew to prominence immediately after World War II and has consistently ranked among the top ten departments in the country, both for the distinction of its faculty and the quality of its teaching. Many faculty members actively engage in research and teaching in two or more fields, and many hold joint appointments in other departments and schools at UCLA. Indeed, Anthropology has ties with many other major departments in the university, offering a rich fare to graduate students. Our faculty and students are dedicated to resolving fundamental questions that lie at the core of Anthropology as a field of intellectual inquiry. Their work encompasses such topics as the nature of evolutionary processes, human development, emotions and the mind, culture and communicative strategies, health and illness, the development of socio-political complexity across the historical and archeological record, and the impacts of differential access to power in the contemporary world. To that end, we conduct research in all parts of the world and engage in innovative collaborations that cross traditional sub-disciplinary and disciplinary boundaries.

Position Summary

This is a great opportunity to be a part of a welcoming and dynamic department and to work as the administrator for one of the best Anthropology doctoral programs in the country (we were recently ranked 6th in the nation by the National Council on Research). Further, our faculty has earned international recognition including election to the National Academy of Sciences and the American Academy of Arts and Sciences. Our next graduate advisor will have the opportunity to work directly with our inspiring group of graduate students and faculty who are dedicated to resolving fundamental questions that lie at the core of Anthropology as a field of intellectual inquiry and work alongside our devoted staff team who support them and the department in its mission.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Skill in writing grammatically correct, routine business correspondence, procedures, proposals and reports and ability to convey information in a clear and distinct manner to faculty, staff, and students. (Required)
• Demonstrated skill in employing fundamental counseling techniques with sensitivity to assist students in the resolution of problems or establishment of academic goals. (Required)
• Demonstrated ability to independently prioritize work assignments and job needs and to follow though on assignments with minimal supervision. (Required)
• Skill in developing procedures to quickly and accurately assess individual student progress while assisting a large number of students in departmental programs. (Required)
• Ability to create reports and use various computer systems including Outlook, MS Word, Excel, and learn other campus-specific systems used to perform the job. (Required)
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. (Required)
• Ability to establish and maintain cooperative working relationships with students, faculty, staff, and administration and work well independently and/or as a part of a team. (Required)
• Skill in interacting with persons of various social, cultural, economic and educational backgrounds for the purpose of advising students and working with faculty and staff. (Required)
• Skill in the interpretation of transcripts and/or course work (catalogs, syllabi, course descriptions) from other universities or colleges to accurately advise students of degree applicability. (Required)
• Ability to work in an environment of constant interruptions and remain friendly and helpful. (Required)
• Working knowledge of UCLA policies and procedures - specifically, Graduate Division, Dean of Students, Center for Accessible Education, Ombuds Office, Office of the Registrar, College of Letters and Sciences, and Student Psychological Servies. (Preferred)
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

SV-Stdt Svs & Adv Prof (SSAP)

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Student%20Services%20Advisor%203%20SV%20(40037861)