Graduate Administrative Assistant - Art & Design (Fall 2026 - Spring 2027)

Jacksonville State University; Jacksonville (AL); On-site; USD 11,020 - 12,398; Part time

Benefits offered by this job

Scholarship

Biweekly payroll

Job summary

Jacksonville State University in Jacksonville, Alabama, invites applications for a Graduate Administrative Assistant in the Art & Design Department. The GAA will assist faculty and staff with preparation and cleanup, projects, and clerical duties, with duties assigned by the department.

Positions are filled based on applicant skills; study status required; work 20 hours/week during semester or 16 weeks in summer.

Qualifications

• Graduate student status required and enrollment in degree program during assistantship.
• Must meet the department's academic and enrollment requirements for the term.
• Compliance with JSU policies, FERPA and sexual harassment training is required.

Responsibilities

• Assists Art Faculty/Staff with preparation and cleanup.
• Supports projects and other department tasks as assigned.
• Performs clerical and administrative duties as needed.
• Takes on additional duties as required by the department.

Education

Must be classified as a degree-seeking graduate student at JSU

Active enrollment in graduate degree program at JSU during assistantship

Admission to a degree program (new student)

Active enrollment in required coursework towards degree

Minimum GPA as required by degree program

Enrolled in six to nine graduate semester hours in fall/spring or six to nine in full summer term

Not holding another campus job

Cannot receive other forms of tuition scholarships or waivers outside JSU

FERPA and Sexual Harassment training required

International graduate assistants must be certified for duties/compensation

Job description

Department:

Art & Design

Position Summary:

A Graduate Administrative Assistant (GAA) in the Art and Design Department will assist Faculty and Staff with preparation and clean up, projects, departmental operational needs, and other associated and clerical duties as assigned.

Positions will be filled based on individual applicants’ skills, qualifications, and departmental needs.

If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Compensation:

Graduate Administrative Assistants are expected to work 20 hours per week during a fall or spring semester, or a full summer term (May, June, and July).

$8.25 per hour with a max of 20 hours per week for a total of 16 weeks.

Student pay is disbursed biweekly and is based on the number of hours worked, students must clock in and clock out for each shift. Biweekly payroll over the course of the term.

In addition to an hourly rate, Graduate Assistantships carry a scholarship each semester up to the max award of $4,386.00. The scholarship award covers the general university fee and tuition. Students are responsible for additional fees such as international, program, and course fees. Students enrolled in specialty priced programs may owe a remaining balance after scholarship award.

Duties and Responsibilities:

• Assists the Art Faculty/ Staff with preparation and clean up.
• Assists with projects and other tasks as assigned by the department.
• Performs clerical and administrative duties as assigned.
• Additional duties as required by the department.

Graduate Assistantship Qualifications:

• Must be classified as a degree-seeking graduate student at JSU.
• Must be actively enrolled in a graduate degree program at JSU during the assistantship semester.
• If a new student, must be admitted to a degree program.
• Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist.
• Must hold the minimum required GPA for the student’s enrolled degree program.
• During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances:
• If a student is classified as a graduate student and is required to take undergraduate courses for a graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student’s advisor to the Director of Graduate Studies.
• If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship.
• If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree.
• Must not be holding another campus job.
• A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted.
• If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship.
• It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail.
• It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs.
• Must complete FERPA training, Sexual Harassment training, and other training as required through JSU.
• International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation.

Notice Regarding International Students:

• All International Students must be in a valid immigration status.
• Please visit the International Programs website for additional information: http://www.jsu.edu/international/index.html
• Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following:

1. Passport from their respective country.
2. F-1 Student Visa or J-1 Exchange Student Visa.
3. U.S. Customs Form I-94.
4. Official photo identification.
5. Official Social Security Card imprinted with “Valid for Work Only” or similar statement.

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcripts

Clery Notice:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity:

Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.