Gradaute Studies Administrative Support (Part-time Administrative Support Assistant II)

California State University, Chico; Chico (CA); On-site; USD 18,000 - 25,000; Part time

Benefits offered by this job

Tuition fee waiver

Job summary

California State University, Chico is seeking a Part-time Administrative Support Assistant II to assist Graduate Studies with front-line administrative tasks. You will support graduate admissions, student records, transcripts, and related processes, while coordinating events and communications for faculty and students.

Requires two years of recent office experience; familiarity with university policies is a plus.

Qualifications

• This position requires experience performing most office tasks and prioritizing clerical duties.
• Experience coordinating admissions, records, and student services is preferred.
• Familiarity with university policies and procedures is advantageous.

Responsibilities

• Provide front-line administrative and student support for Graduate Studies.
• Assist Dean, AA/S, Graduate Admissions and Evaluations staff and others as assigned.
• Evaluate inquiries, apply policies, determine actions, and resolve routine to moderately complex issues.
• Support graduate admissions, student records, transcripts, appointments, withdrawals, and forms.
• Coordinate events, communications, and scheduling with campus partners; manage the department email.

Skills

Administrative support

Graduate admissions

Policy awareness

Record keeping

Education

High-school diploma or equivalent

Job description

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Job Search Category/Discipline

• Administrative 1

Time Basis

• Part Time 1

Details - Graduate Studies Administrative Support (Part-time Administrative Support Assistant II)

CalPERS retirees may not be considered for staff/MPP positions if they have collectedunemployment within the prior 12 months and/or if there has not been a minimum of180 calendar days between their retirement date and the appointment date.

Graduate Studies Administrative Support (Part-time Administrative Support Assistant II)

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Working under general supervision, the Administrative Support Assistant II provides front-line administrative, operational, and student support for Graduate Studies and assists the Dean, AA/S, Graduate Admissions and Evaluations staff, and other departmental staff as assigned. As a primary point of contact, the position independently evaluates and prioritizes inquiries, interprets and applies established University and department policies and procedures, determines appropriate courses of action, and resolves routine to moderately complex issues or refers them as needed.

The position supports graduate admissions, student records, and related administrative processes, including application materials, transcripts, service indicators, appointments, withdrawals, and other forms and records. It also supports Graduate Studies events, student organizations, and engagement activities through scheduling, logistics, documentation, records management, and coordination with campus partners, while managing the department’s general email account, preparing student communications, supporting special projects, and balancing multiple priorities and deadlines.

Required Education and Experience:

This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years’ recent experience in an office environment.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Previous administrative support experience, preferably supporting graduate education or graduate students, or experience in a comparable academic or complex professional environment.
• Knowledge of University policies, procedures, and student services.

Time Base:Part-time (.50)

Pay Plan:10/12 (June and July off)

CSU Classification Salary Range:(.50) $17,826 (Step 1) - $25,458 (Step 20) per year.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, theMechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .

Advertised: October 29, 2026 (9:0 AM) Pacific Daylight Time
Applications close: November 12, 2026 (11:55 PM) Pacific Standard Time