Assistant Registrar for Systems (Administrator I)

Opt For Healthy Living; Chico (CA); On-site; USD 50,000 - 147,000; Full time

Benefits offered by this job

Tuition fee waiver

Job summary

Chico State seeks an Assistant Registrar for Systems to lead the Registrar’s Office functions, including Student Records, Academic Advisement, Campus Community, and classroom resources. You will guide system enhancements, ensure secure data handling, and support timely reporting for accreditation and compliance.

The role requires a Bachelor’s degree in a relevant field and at least five years in integrated information systems, with three years in leadership.

Qualifications

• Bachelor's degree in a relevant field such as admissions, records, or registrations operations with a technical focus.
• 5 years of progressively responsible professional/administrative experience implementing and leading integrated information systems; 3 years in a leadership capacity.

Responsibilities

• Oversee day-to-day management and supervision of assigned staff within the Registrar's Office functions.
• Provide leadership for systems and technology functions and oversee security of student records and advisement systems.
• Ensure accurate student data reporting, retention of academic records, and support for institutional priorities.

Skills

Leadership

Student information systems

Communication

Education

Bachelor's degree in relevant field

5 years progressive admin/system experience

Tools

PeopleSoft Campus Solutions

Job description

CalPERS retirees may not be considered for staff/MPP positions if they have collected unemployment within the prior 12 months and/or if there has not been a minimum of 180 calendar days between their retirement date and the appointment date.

Assistant Registrar for Systems (Administrator I)

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Under general direction of the University Registrar, the Assistant Registrar for Systems is responsible for the day-to-day management and oversight of assigned staff, providing leadership, direction, and coordination of activities within designated functional areas of the Registrar's Office, including Academic Advisement/Degree Progress, Student Records and Classroom Resources, and the Campus Community Module. This position serves as a key advisor to the University Registrar, synthesizing information from the Chancellor’s Office and making informed recommendations in response to evolving regulations, technology systems, business processes, and operational tools.

The Assistant Registrar provides leadership for systems and technology functions and applications under the broad purview of the Office of the Registrar and integrated systems that support streamlined and seamless experiences for students, staff, and faculty. The incumbent will assist in data management for Student Records module, Academic Advisement module, Campus Community module as well as Classroom Resources and Systemwide Reporting related data in systems under direct control of Office of the Registrar providing consultation for other systems containing related data in systems under direct control of Office of the Registrar. This position will also oversee security to Student Records module and Academic Advisement module, as well as Campus Community and Systemwide Reporting related data. Additionally, this position will leverage systems to improve service to students, faculty, and staff; ensure accurate and timely submission of required student data reporting; manage student academic record retention; and promote and support the functions of the Office of the Registrar and larger institutional priorities and initiatives.

The Assistant Registrar assists with oversight and implementation of regulations, policies, and procedures of the administration and faculty pertaining to student academic records, ensuring the accuracy and integrity of student academic records.

Required Education and Experience:

Equivalent to a Bachelor's degree in relevant field, such as admissions, records, or registrations operations with a technical focus
AND
5 years of progressively responsible professional/administrative experience implementing and leading integrated information systems experience will include 3 years working in a leadership capacity.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Master’s degree in Higher Education Administration, Educational Leadership, Information Systems, Business Administration, Public Administration, or a related field.
• Experience with PeopleSoft Campus Solutions or a comparable integrated student information system in a higher education environment, particularly in Student Records, Academic Advisement, Campus Community, security, reporting, system testing, upgrades, and/or implementation.
• Experience working in a Registrar’s Office or related higher education enrollment services environment, with knowledge of student records, registration, degree audit/advising, enrollment reporting, and related policies and regulations.
• Experience leading technical or functional teams and complex systems or business process improvement initiatives, including collaboration with IT professionals and cross-functional stakeholders to develop and implement effective system solutions.

Time Base: Full-time

Pay Plan: 12/12

Admin I Hiring Range: $49,620 - $147,456 per year. Salary commensurate with education and experience of the individual selected.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.

This position is a Higher Education Employer-Employee Relations Act (HEERA) designated managerial position and comes under the Management Personnel Plan (MPP) of the California State University. Individuals appointed to management positions serve at the pleasure of the President or designee. They are excluded from the collective bargaining process, are not subject to probationary service, and do not receive tenure or permanent status. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

About Chico State:

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, theMechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .

Open Until Filled (Review of Applications will begin 10/13/26. Applications received after that date may be considered.)