Government Contracts Manager

Vannevar Labs; Washington (District of Columbia); Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Remote friendly with WeWork access

401(k) match

Unlimited PTO and year-end downtime

Job summary

Vannevar Labs is seeking a Contracts Manager to scale our legal and compliance operations. You will build and maintain government contract files, ensure compliance with FAR/DFARS, and support negotiations with customers and vendors in a dynamic startup environment.

The role requires 3+ years in government contracting, experience with OTAs/GWACs, and a proactive, organized approach. Travel onsite may be required as needed.

Qualifications

• 3+ years of government contracting experience required.
• Familiarity with FAR, DFARS, and agency supplements required.
• Experience negotiating government contracts and subcontracts.

Responsibilities

• Develop and maintain government contract files and workflows.
• Build AI-native workflows into contract management and compliance processes.
• Maintain registrations and disclosures in SAM.gov, PIEE, CPARS, and related systems.
• Negotiate and administer agreements with customers, subcontractors, and vendors.
• Monitor contract performance on complex government programs and escalate issues as needed.

Skills

Government contracting

FAR/DFARS

OTAs & GWACs

Negotiation

Compliance programs

Contract management

Data-driven decisions

Security clearance

Tools

SAM.gov

PIEE

CPARS

Excel/Spreadsheet

Job description

Vannevar builds AI systems for the Department of War's most consequential missions. We have 125 deployments across every branch and combatant command spanning our core platform and five distinct products. An an example of how we work, when major combat operations started with Iran, we fielded a new product supporting 24/7 operations and 9,000+ users in three months.

How we build is our advantage: we deploy forward with the people who own the mission. Our engineers, product team, and CTO deploy forward to the point of friction, including visiting units in Ukraine. We focus on embedding directly with operational units supporting great power competition with China, combat operations with Iran, and counter-narcotics missions.

We're looking for a Contracts Manager to help us stay organized as we scale. You are ambitious and thrive in a fast-paced and quickly evolving environment, but are also detailed, process oriented, and organized. You are strategic. You're focused on where we're going and build the plans and processes to support our goals. At this point we're still learning. You're energized by the prospect of creating new tools and processes to make the company operate more effectively, and not afraid to make changes when the first, or second, attempt can be improved.

As contractsmanager, you will work fromwithinthe Legal/GRC team across capture, revenue, and finance organizations to build and maintain contract files, assist with managing government contracts compliance, and createthe workflowsand processesto drive efficiency in existing and new business requirements.

• Developandmaintaingovernment contracts management processes, from pre-contract activities tofinalcontract milestones/deliverables
• Build AI-native workflows into contract management and complianceprocesses – replacing manual review wherever possible
• Maintaingovernment contractregistration, reporting, and disclosures in government systems such as SAM.gov, PIEE, CPARS, etc.
• Assistin negotiating and administering agreements with our customers, subcontractors, and vendors, ensuring adherence to company policies and government regulations
• Provide frontline support for contract-related requests from internal stakeholders; respond to inquiries from customers, subcontractors, and vendors
• Monitor contract performance on complex government contracts; identifying and escalating challenges that may threaten performance
• Design and implement policies and procedures to ensure compliance with laws and regulations in support of our federal business including export control/OFAC and FAR/DFARs requirements
• 3+ yearsrelevant experience (e.g.government contractingspecialistorcontractingofficer,contracts manageratadefensecontractor, or paralegal or legal ops experience)
• Knowledge of the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and other agency supplements
• Experience withOther Transaction Agreements (OTAs)GSA schedules, Government Wide Acquisition Contracts (GWACs), BPAs, and other multi-award contract vehicles
• Experience leading cross-functional projects
• A track recordof taking initiative and being resourceful toaccomplishambitious goals
• Effective organizational skills and ability to jugglemany competingpriorities
• Fluency with spreadsheets, basic statistics, and an ability to use data to drive decisions
• Interest in AI/ML, law, privacy, and cybersecurity
• Experience with government acquisitions via Broad Agency Announcement, Commercial Solutions Opening,SBIR Phase 3, Consortiums, and other unique competitive and non-competitive government procurement types
• Knowledge of governmentcontractand subcontract processes including flow downs, change management, inspection, acceptance, payment, warranty,close-outand records retention
• Experience at a startup, defense contractor, or high-growth technology company
• Experience negotiating subcontracts on Federal programs
• Active Security Clearance(or ability to obtain one) and willingness to travel onsite.

We're proud to offer competitive benefits that support our employees. Some key highlights of our benefits package include:

• Health, dental, and vision insurance
• Remote friendly with WeWork access
• Unlimited PTO, shared downtime during the federal holiday calendar, and company-wide off time at the end of each year
• 401(k) match
• Salary top-up during military reserve duty
• Fully paid parental leave
• Child and pet care reimbursement during travel

We encourage candidates from all backgrounds to apply, even if you don't feel like you're a perfect fit. If you're passionate about contributing to our mission, we'd love to hear from you!

IMPORTANT NOTICE
We are committed to protecting the privacy of all applicants. Official emails from the company will come from an @vannevarlabs.com domain. Under no circumstances will a legitimate representative from our company contact you to request passwords, financial information, or other sensitive personal data. Please be vigilant of potential scams.