GME Program Operations Specialist (Hybrid)

University Of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The University of Michigan's Department of Physical Medicine and Rehabilitation is seeking a GME Program Administrator Associate to provide administrative support for graduate medical education programs. You will collaborate with Program Directors, faculty, residents, and fellows to manage daily operations in education and academic activities.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced academic health care environment.

Qualifications

• Associates degree or equivalent combination of education and experience.
• Administrative experience in an office, academic, health care, or related professional setting.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and competing priorities.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with calendar management, meeting coordination, and document preparation.
• Ability to learn and use institutional systems such as MedHub, QGenda, MiChart, MiCME, SharePoint, and related platforms.

Responsibilities

• Support residency and fellowship administrative activities in collaboration with Program Directors and the GME Office.
• Provide calendar, meeting, event planning, agenda, and minutes support for Program Directors and faculty.
• Maintain resident, fellow, and faculty schedules in MedHub, QGenda, Outlook, MiChart, and related systems.
• Track vacations, conferences, time away, call schedules, work hours, and coverage needs.
• Serve as a liaison for residents, fellows, faculty, Program Directors, and institutional partners.
• Assist with accreditation activities, including data tracking, reports, site visit preparation, and PEC action items.
• Coordinate curriculum and evaluation processes in MedHub, including evaluations, attendance tracking, and orientation materials.
• Support recruitment, onboarding, orientation, and scheduling for trainees, visiting observers, medical students, and faculty.
• Support finance and reimbursement processes, including travel, professional development funds, memberships, and supply orders.
• Maintain program documentation, policies, licensure records, SharePoint sites, website updates, and other administrative tasks as assigned.
• Other duties as assigned

Skills

Administrative experience

Excellent communication

Organizational skills

Multitasking

Teamwork

Microsoft Office

Calendar management

Scheduling

Document preparation

Discretion with confidential info

Education

Associate degree or equivalent

Tools

MedHub

QGenda

MiChart

MiCME

SharePoint

CONCUR

Job description

The University of Michigan's Department of Physical Medicine and Rehabilitation is seeking a GME Program Administrator Associate to provide administrative support for graduate medical education programs. You will collaborate with Program Directors, faculty, residents, and fellows to manage daily operations in education and academic activities.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced academic health care environment.