GME Program Manager

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 81,000 - 99,000; Full time

Job summary

The Department of Radiology at the University of Wisconsin–Madison School of Medicine and Public Health is seeking a Graduate Medical Education Program Manager to join our Education team. This role will oversee ACGME-accredited training programs and serve as the primary support for the Diagnostic Radiology Residency, collaborating with the Assistant Director of Education and faculty leadership.

We value accuracy, organization, and timely communication in a fast-paced academic environment.

Qualifications

• Minimum of three (3) years of full-time, professional work experience in an administrative or academic setting.
• Preferred experience in graduate medical education or related fields.
• Familiarity with recruitment, onboarding, and regulatory compliance.

Responsibilities

• Collaborates with the Program Director to assess curriculum, evaluations, and records.
• Guides resident/fellow recruitment, credentialing, and onboarding for regulatory compliance.
• Ensures documentation and program expenditures stay within budget.
• Provides expert consultation to maintain accreditation and regulatory compliance.
• Acts as primary contact with the program, GME Office, and regulatory agencies.
• May supervise staff and attend monthly GME meetings and national conferences.

Skills

Recruitment

Onboarding

Compliance

Communication

Time management

Education

Bachelor's degree (preferred) in healthcare administration or related field

Job description

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Job Category

Academic Staff

Employment Type

Regular

Job Profile

Graduate Medical Education Program Manager

Job Summary

The Department of Radiology, University of Wisconsin - Madison School of Medicine & Public Health is seeking a Graduate Medical Education Program Manager to join our Education team! This position will work closely with our Assistant Director of Education and Education faculty leadership in the administration of our ACGME-accredited training programs and will serve as the primary support for our Diagnostic Radiology Residency Program. The most important traits for the successful candidate will be an interest in supporting medical education and a close eye for details. If this is you, we hope you apply!

• This position requires at least one day to be performed in-person, onsite, at a designated campus work location. Some work may be perfromed remotely, at an offsite, non-campus work location.
• The work schedule is flexible and will be determined at the time of hire.
• Candidates who demonstrate the following knowledge, skills, and abilities in their cover letter, will be given first consideration: 1. Adaptable, organized, and deadline-driven. 2. Accurate, detail-oriented, and fast paced. 3. Clear communicator with policy insight. 4. Self-directed with strong time management.

Key Job Responsibilities

• Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
• Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
• Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
• Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
• Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
• Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)

Department

School of Medicine and Public Health, Department of Radiology

Join UW Radiology and UW Health—A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation

The starting salary for the position is $90,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Academic Staff Benefits Flyer 2026.

Required Qualifications

• Minimum of three (3) years of full-time, professional work experience in an administrative or academic setting.

Preferred Qualifications

• Minimum of one (1) year of experience in graduate medical education or other relevant professional fields.
• Background in recruitment, onboarding, and compliance for medical trainees.
• Familiarity with MedHub
• Familiarity with UW Health Enterprise software (Oracle, QGenda, etc)

Education

Bachelor's Degree preferred; focus in health care administration, education or closely related field.

Contact Information

Jen Cole, [e-mail], 608-890-3371

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.