Radiology GME Program Coordinator

University of Minnesota; Saint Paul (MN); Remote; USD 44,000 - 47,000; Full time

Job summary

The University of Minnesota is seeking a Program Administrator to manage day-to-day educational services for Radiology residents and fellows. You will act as the operational link among the department, attending physicians, fellows, residents, and institutional offices.

You will coordinate exams, reviews, rotations, and policy updates while maintaining efficient workflows in a fast-paced environment. A BA/BS in HR or related field and GME experience are required.

Qualifications

• BA/BS in HR, Administration or related field with at least two years of experience.
• Experience in Graduate Medical Education (GME).
• Strong verbal and written communication abilities.
• Ability to organize and present complex information.
• Ability to handle confidential information with professionalism.
• Demonstrated problem-solving and independent work.

Responsibilities

• Provide day-to-day management of educational services to Radiology residents/fellows.
• Serve as the operational link between education administration, attending physicians, fellows, residents, and offices.
• Organize Interventional Radiology Residencies, Neuroradiology Fellowship, and Breast Imaging Fellowship.
• First point of contact for assigned programs, finance, visas, residency conferences.
• Prioritize work, establish procedures, and ensure timely workflow in a fast-paced environment.
• Coordinate IR/DR ACR In-Training Exams and trainee reviews.
• Manage IR/DR AIRP rotations and track SIR Critical Care modules.

Skills

Communication skills

Organization & prioritization

Problem-solving

Confidentiality

Microsoft Office & Google Apps

Education

BA/BS in HR or Admin

Tools

Microsoft Word

PowerPoint

Excel

Google applications

Adobe Acrobat

Job description

Job Details

Job ID: 376770

Location: Twin Cities

Job Family: Administration

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Code: 8202ME

Employee Class: Civil Service

About the Job

Work Arrangement:

• The position is expected to work remotely more than 50% of the time. Your dedicated office space will be in your remote work location.
• The Department retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Responsibilities:

The successful candidate will provide day-to-day management of educational services to Radiology residents/fellows. They will serve as the operational link between the Department's education administration, attending physicians, fellows, residents, and institutional and regulatory administrative offices. The Program administrator will be highly effective in organizing the Interventional Radiology Residencies, the Neuroradiology Fellowship as well as the Breast ImagingFellowship . They will be effective serving as the first point of contact for assigned programs, finance, visas, residency conferences. Will demonstrate initiative, resourcefulness, and problem-solving skills in applying detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow. They are comfortable in a fast-paced working environment managing multiple priorities.

60% Operational & Administrative

• Coordinate all aspects of IR/DR ACR In-Training Exams
• Coordinate all aspects of trainee's reviews for assigned programs
• Manage IR/DR AIRP rotations
• Track SIR Critical Care modules for PGY5/6, before they do their ICU rotations
• Revise fellowship handbooks as needed
• Draft new policies as needed or edit existing ones as directed
• Serve as backup to record weekly residency Core lectures and upload to Canvas
• Parking Card Management for department & validate parking
• Monitor ACLS and BLS compliance and schedule classes for all programs
• Monitor PECOS, immunization, fit test, medical license for assigned program(s)
• Monitor moonlighting for all programs
• Reimbursement backup

20% Program Accreditation - for assigned programs

• Work with Program Director(s) to generate response to any citation received
• Stay abreast of changes in ACGME Program Requirements and ensure Program Directors are aware
• Ensure accurate submission of annual case log data for IRDR residency to ACGME
• Monitor IR/DR resident compliance with Mammo and Nuc Med requirement
• Submit milestones bi-annually to ACGME
• Manage all aspects of CCC Meetings
• Manage all aspects of PEC Meetings
• Maintain ACGME's ADS

5% Recruiting/Onboarding

• Manage recruitment process for assigned programs

5% Advancement & Alumni

• Submit IR/DR training verification
• Obtain I-131 Forms
• Generate summative evaluations and GME Verification Forms for assigned programs
• Generate completion certificates
• Process GME training verifications
• Maintain alumni database
• Upload Completion Certificates to RMS

Event Planning (10%):

• Manage all aspect of annual department Graduation Banquet and Team Building
• Manage all aspect of Annual Research Symposium
• Order food for GME Programs as directed
• Assist Chair's Office with Grand Rounds as directed

Other duties as assigned.

Qualifications

All required qualifications must be documented on application materials.

Required Qualifications

• BA/BS degree in HR, Administration, or related field plus at least two years of experience, or a combination of education/experience totaling at least six years.
• Demonstrated experience in Graduate Medical Education (GME).
• Demonstrated critical thinking and analytical skills with the ability to problem solve.
• Demonstrated ability to organize and present complex information to others.
• Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Ability to problem-solve independently, and provide input on process improvements.
• Demonstrated interpersonal skills and customer service experience.
• Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines.
• Proficiency in Microsoft Word, PowerPoint, Excel, Google applications, Adobe Acrobat

Preferred Qualifications

• Previous experience creating and managing complex rotation schedules.
• Demonstrated experience working closely with physicians or other medical leaders.
• Advanced Microsoft Office and Google Drive skills.
• High level of experience using Residency Management Suite, SmartSheets, AMION, Thalamus & ERAS
• Ability to travel out of state to attend annual Association of Academic Radiology (AAR) and ACGME Conferences

Pay and Benefits

Pay Range: $32.08-34.22/hr; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.