GME Program Coordinator

StartupNWA; Little Rock (AR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vacation and sick leave

Education discount for staff and deps

Retirement: up to 10% matched

Life Insurance

Career training

Merchant discounts

Prescription delivery

Job summary

The Graduate Medical Education (GME) Program Coordinator at the University of Arkansas for Medical Sciences provides administrative support to the Program Director for the Diagnostic Radiology and Nuclear Medicine Residencies. The role acts as a bridge between attending physicians, residents, and regulatory offices.

It coordinates residency activities, HR functions, and ensures licensing compliance while supporting program leadership with high-level administrative tasks and budgets.

Qualifications

• Bachelor's degree plus three years of administrative/program coordination experience, or High School diploma/GED with seven years of experience.
• Experience in Graduate Medical Education or Medical Education Administration preferred.
• Self-motivated team player with excellent communication and organizational skills.

Responsibilities

• Directs the workflow and supervises administrative paperwork for the residency program.
• Coordinate residency data, records, and performance metrics.
• Assist with licensing, visa, travel, and reimbursements; manage program budget and reporting.

Skills

Administrative coordination

Communication

Organizational skills

Program coordination

Education

Bachelor's degree

High School diploma/GED

Tools

New Innovations

WebADS

NRMP/ERAS/GME Track

Job description

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Closing Date

09/25/2026

Type of Position

Instructional Development

Job Type

Regular

Work Shift

Day Shift (United States of America)

Sponsorship Available

No

Institution Name

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

Department

COM | Radiology Administration

Benefits and Perks

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Job Summary

The Graduate Medical Education (GME) Program Coordinator position provides administrative support to the Program Director for the Diagnostic Radiology (50%) and Nuclear Medicine (50%) Residency Programs and acts as an educational coordinator between attending physicians, residents, and institutional and regulatory administrative offices. This position coordinates and administers all residency program activities and human resources functions. The GME Coordinator acts for and regularly makes decisions in the program director's absence within prescribed limits of authority.

Qualifications

• Bachelor's degree plus three (3) years of administrative/program coordination experience, or
• High School diploma/GED plus seven (7) years of administrative/program coordination experience required.

Preferred Qualifications

• Experience in Graduate Medical Education or Medical Education Administration, Scheduling and/or credentialing process experience.
• Self-motivated team player with excellent communication and organizational skills.

Responsibilities

• Coordinator/Administrative: Directs the workflow and supervises the necessary administrative paperwork, records, and complex filing systems to support the residency program. Collects, organizes, and maintains residency data and performance metrics. Ensures and maintains confidentiality and security of all residency files; ensures compliance with ACGME, local GME policies (with appropriate documentation), and participates in re-accreditation processes. Ensures residents maintain compliance with current licensing and institutional requirements. Performs administrative duties, i.e., maintains resident files, documents conference attendance, updates resident and teaching schedules. Provide requests for residency verifications, loan deferments, etc. Provide assistance with VISA/Immigrations issues. Manage New Innovations and WebADS. Assist residents with renewal of memberships, travel preparations, and reimbursements, etc. Manage and/or assist with the program’s educational fiscal budget. Review financial program reports. Provide high-level administrative support to the residency leadership team.
• Recruitment: Plan, develop, and maintain recruitment activities for Radiology Residents. Reviews letters and inquiries to identify appropriate candidates for the training program in accordance with the established criteria (credentials, licensures, visas, etc.). Participates in the evaluation process and ranking of residency candidates. Coordinates orientation of new residents, including institutional system training and access and familiarization with institutional policies. Conducts annual updates of FREIDA survey and manages NRMP, ERAS, and GME Track.
• Scheduling: Ensures that schedules comply with ACGME guidelines. Schedule program-related activities: conferences, electives, vacations, rotations, teaching courses, committee meetings, events (retreats, orientation, graduation, etc.). Prepare and attend annual program evaluation meetings, PCO meetings, staff meetings, etc., and may record and distribute minutes as needed. Assists with departmental-level human resources functions pertaining to the residency program, including leave, travel, payroll, benefits, and other personal issues.
• Accreditation/Credentialing: Be familiar with the current Accreditation Council for Graduate Medical Education (ACGME) accreditation requirements and know where to find them. Design a system to monitor change requirements. Oversee the credentialing process for initial appointment, reappointment, and termination of residents.
• Performs other duties as assigned.

Salary Information

Commensurate with education and experience

Required Documents to Apply

Resume

Pre-employment Screening Requirements

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

Sitting

Frequent Physical Activity

Standing, Walking

Occasional Physical Activity

N/A

Benefits Eligible

Yes

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.