GME Operations Manager

Returning Applicant or New Applicant?; Detroit (MI); On-site; USD 90,000 - 130,000; Full time

Job summary

The Detroit Medical Center (DMC) seeks a results-driven GME Operations Manager to lead day-to-day administration of Graduate Medical Education programs across the health system and support residency and fellowship activities for trainees and program leadership.

The role emphasizes operational excellence, financial stewardship, process improvement, and accreditation compliance, partnering with Program Directors, HR, IT, Finance, and hospital leadership to ensure efficient GME services and strong

Qualifications

• Bachelor’s degree required in a healthcare-related field.
• Master’s degree preferred (MHA/MBA/MPH or related).
• Experience in a community teaching hospital or academic healthcare system preferred.
• Familiarity with residency management systems such as MedHub or New Innovations.

Responsibilities

• Manage day-to-day operations of Graduate Medical Education programs across the health system.
• Oversee recruitment, onboarding, orientation, matriculation, and graduation processes for residents and fellows.
• Supervise GME staff and coordinators; provide coaching and development.
• Develop and optimize operational workflows, policies, and standard work processes.
• Collaborate with HR, IT, Compliance, and other departments to support trainee administration and reporting.
• Maintain residency management systems and trainee records for accurate reporting.

Skills

Leadership

Organizational skills

Analytical skills

Communication skills

Problem-solving

Education

Bachelor’s degree in Healthcare Administration, Business Administration, Public Administration, Education, Health Sciences, or related field

Master’s degree in Healthcare Administration or related field

Tools

MedHub

New Innovations

Job description

GME Operations Manager – 2606003043

Description

: Are you a results-driven leader ready to make a meaningful impact to patients, caregivers, and your community? At The Detroit Medical Center (DMC) , we’re seeking an innovative and experienced healthcare leader to drive excellence and inspire our team towards exceptional patient outcomes and operational success.

Benefit Statement

At Tenet Healthcare, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job — we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off (PTO)
• Career development and continuing education opportunities
• Health savings accounts, healthcare C dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder C childcare, auto C home insurance.

Note: Eligibility for benefits may vary by location and is determined by employment status

Position Summary

The Manager, Graduate Medical Education (GME) Operations is responsible for the day-to-day administration, coordination, and operational management of Graduate Medical Education programs across the health system. The GME Manager serves as a key operational leader supporting residency and fellowship programs, program leadership, trainees, and institutional stakeholders.

This position oversees the implementation of operational processes, resident lifecycle activities, departmental projects, and administrative functions that support a high-quality learning environment and physician workforce development initiatives. The Manager collaborates closely with Program Directors, Program Coordinators, Human Resources, Medical Staff Services, Finance, Information Technology, and hospital leadership to ensure efficient and effective delivery of GME services and institutional objectives.

The role emphasizes operational excellence, program support, financial stewardship, process improvement, and organizational effectiveness while supporting compliance with applicable accreditation and regulatory requirements.

Essential Functions

Operations Management and Administration (70%)

• Manages the day-to-day operations of Graduate Medical Education programs and institutional GME initiatives across the health system.
• Oversees the administration of resident and fellow recruitment, onboarding, orientation, matriculation, transition, and graduation processes.
• Supervises GME support staff, institutional coordinators, and administrative personnel; provides coaching, training, performance management, and professional development.
• Develops, maintains, and improves operational workflows, policies, procedures, and standard work processes to enhance efficiency and service delivery.
• Coordinates resident and fellow employment-related processes in collaboration with Human Resources, Medical Staff Services, Information Technology, Compliance, and other operational departments.
• Oversees the maintenance and integrity of residency management systems, institutional databases, and trainee records to ensure accurate reporting and documentation.
• Serves as a primary resource to Program Directors, Associate Program Directors, Chief Residents, and Program Coordinators regarding institutional processes, resident administration, and program operations.
• Manages institutional programs and events including resident and fellow orientation, recruitment activities, graduation ceremonies, educational conferences, wellness initiatives, and faculty development programs.
• Monitors operational performance metrics and develops recommendations to enhance program effectiveness, trainee satisfaction, onboarding efficiency, and administrative support services.
• Coordinates institutional projects and process improvement initiatives designed to strengthen GME operations and improve the trainee experience.
• Collaborates with hospital leadership to support physician pipeline development, graduate medical education growth initiatives, and workforce planning efforts.
• Facilitates communication among program leadership, trainees, hospital departments, and external stakeholders to promote operational efficiency and organizational alignment.
• Assists with development and implementation of institutional policies and procedures related to graduate medical education.

Financial Management and Resource Coordination (15%)

• Assists in the preparation, monitoring, and administration of Graduate Medical Education operating budgets.
• Tracks departmental expenditures, educational funding, recruitment expenses, and operational costs to support responsible fiscal management.
• Collaborates with Finance leadership to prepare reports, analyze budget performance, and identify opportunities for operational efficiencies.
• Assists with resident complement tracking, workforce planning data, and financial analyses that support program growth and institutional decision-making.
• Supports GME-related financial processes, educational resource allocation, and operational planning activities.

Program Support and Strategic Initiatives (15%)

• Supports the Designated Institutional Official (DIO), VPAA, Program Directors, and GME leadership in achieving institutional goals and strategic priorities.
• Assists with new program development, complement changes, participating site administration, and other strategic growth initiatives.
• Provides operational support for Graduate Medical Education Committee (GMEC) activities, meeting coordination, reporting requirements, and follow-up actions.
• Coordinates accreditation-related activities, institutional reviews, site visit preparation, and documentation processes as assigned.
• Assists in the collection, analysis, and reporting of operational and educational data to support continuous improvement initiatives and organizational decision-making.
• Participates in committees, workgroups, and special projects that advance institutional objectives and strengthen the learning environment.
• Performs other duties as assigned.

Qualifications

: Qualifications

Required Education

Bachelor’s degree in Healthcare Administration, Business Administration, Public Administration, Education, Health Sciences, or a related field.

Preferred Education

Master’s degree in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), Education, or related field.

Preferred Experience

• Experience in a community teaching hospital, academic healthcare system, or Graduate Medical Education environment.
• Experience supporting residency and fellowship programs.
• Familiarity with residency management systems such as MedHub or New Innovations.
• Working knowledge of ACGME requirements, NRMP processes, and healthcare regulatory environments.

Knowledge, Skills, and Abilities

• Knowledge of healthcare operations, project management, and administrative processes.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced healthcare environment.
• Demonstrated leadership, staff development, and team-building skills.
• Strong financial and operational reporting skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office applications and data management systems.
• Ability to establish effective working relationships with physicians, trainees, executives, and operational leaders.
• Ability to exercise independent judgment, maintain confidentiality, and handle sensitive information with discretion.

Facility Description

The Detroit Medical Center (DMC) is a nationally recognized health care system that serves patients and families throughout Michigan and beyond. A premier healthcare resource, our mission is to help people live happier, healthier lives. The hospitals of the Detroit Medical Center are the Children’s Hospital of Michigan, Detroit Receiving Hospital, Harper University Hospital, Hutzel Women’s Hospital, the DMC Heart Hospital, Huron Valley-Sinai Hospital, the Rehabilitation Institute of Michigan and Sinai-Grace Hospital.

EEO Statement

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Tenet participates in the E-Verify program. Follow the link below for additional information.

E-Verify: http://www.uscis.gov/e-verify

The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations

Job

: Non-Clinical/Administrative

Primary Location

: MI-Detroit

Hospital/Facility

: Detroit Medical Center Shared Services

Scheduled Hours : 80

Shift Type: Days

FTE : 1.000000