Global Travel Sourcing Coordinator

Arthur J. Gallagher & Co. (AJG); Rolling Meadows (IL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits programs

Career development opportunities

Collaborative culture

Job summary

Gallagher seeks a Travel Sourcing Specialist to support the Global Travel Director with travel sourcing initiatives and managing travel operations globally. You will design reports, analyze spend data, and communicate opportunities to save costs while ensuring policy compliance.

Serve as the primary contact for Gallagher travelers and arrangers, addressing questions and booking challenges. The ideal candidate has travel industry experience, strong Excel/PowerPoint skills, and the ability to

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration.
• Strong written and verbal communication skills.
• Minimum of 5 years related experience.
• Highly skilled in Microsoft Excel, Access, and PowerPoint.

Responsibilities

• Own day-to-day performance of global Egencia programs, serving as the primary contact for travelers and employees.
• Troubleshoot functionality and usability challenges with Egencia, identifying adoption/efficiency improvements.
• Develop and maintain global SOPs for consistency and scalability across regions.
• Lead travel data analysis and reporting to drive cost savings and policy compliance.
• Support and strengthen Travel & Expense Policy with regular training and resources.
• Partner on sourcing strategy and supplier negotiations across airlines, hotels, car rentals, and other vendors.
• Rollout and manage international points of sale across regions, focusing on Latin America expansion.
• Leverage Spanish language skills to support Latin America operations and stakeholder engagement.

Skills

Communication skills

Experience

Education

Bachelor's degree (Accounting, Finance, or Business Administration)

Tools

Microsoft Excel

Access

PowerPoint

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what's right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you'll find more than a job; you'll find a culture built on trust, driven by collaboration, and sustained by the belief that we're better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you'll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you're encouraged to be yourself, supported to succeed, and inspired to keep learning. That's what it means to live The Gallagher Way.

Overview

The Travel Sourcing Specialist supports the Global Travel Director with travel related sourcing initiatives and managing travel operations globally. A critical component of this role includes designing and distributing tailored reports and analyzing spend data to identify and communicate demand savings opportunities and compliance reporting metrics.

This role serves as a primary customer service point of contact for Gallagher travelers and travel arrangers who pose questions, raise requests and/or have challenges with any aspect of their travel bookings.

The role encompasses significant responsibility for key program monitoring and reporting, measuring compliance to travel and expense policies, communicating items of importance to travelers, and escalating issues to vendors.

The ideal candidate will have a background working in the travel industry as well as a keen interest in staying abreast of emerging technologies and key overall travel industry trends He/she should feel confident in proposing changes and/or enhancements that will improve Gallagher’s global programs.

The Travel Sourcing Specialist is a highly accountable, global-facing role responsible for driving performance, execution, and continuous improvement across the travel program.

How you'll make an impact

• Own the day-to-day performance of global Egencia programs, serving as the primary point of contact for travelers and employees while proactively resolving issues and enhancing the user experience.
• Act as the subject matter expert on Egencia, independently troubleshooting functionality and usability challenges while identifying opportunities to improve adoption and efficiency.
• Develop and maintain global SOPs, ensuring consistency, scalability, and operational excellence across all regions.
• Lead travel data analysis and reporting, translating insights into actionable recommendations that drive cost savings, improve policy compliance, and influence strategic decision-making.
• Support and strengthen the Travel & Expense Policy, including delivering regular training to new employees and acquisition partners, and maintaining internal resources to ensure clarity and adoption.
• Partner on sourcing strategy and supplier negotiations, supporting contracting and performance management across airlines, hotels, car rental providers, and other key vendors.
• Own the rollout and management of international points of sale across EMEA, Latin America, and APAC, with a strong focus on Latin America expansion - ensuring alignment to global standards while adapting to local market, regulatory, and cultural requirements.
• Leverage Spanish language skills to support Latin America operations, enabling effective communication, stronger stakeholder engagement, and successful regional execution.
• Build and manage strong global supplier relationships, driving accountability, consistency, and continuous improvement in service delivery.
• Establish a regular cadence with regional travel liaisons, ensuring alignment, visibility, and effective issue resolution across markets.
• Serve as a trusted backup to the Global Travel Director, stepping in to support leadership, decision-making, and program continuity as needed.
• Monitor industry trends and emerging solutions, providing insights that inform sourcing strategy and enhance the overall travel program.

About You

Required:

• Bachelor's degree (Accounting, Finance, or Business Administration).
• Highly skilled in Microsoft Excel, Access, and Powerpoint.
• Strong written and verbal communication skills.
• Minimum of 5 years related experience

Preferred:

• Three to five yearsof experience in corporate travel program management.
• Experience with indirect sourcing of airlines, hotels, car rentals and payment systems.
• Basic familiarity with travel agency operations and/or diverse online technology solutions.
• Ability to work self-directed in fast paced, multitasked, and matrixed environment. Self-motivated, proactive, independent and responsive.
• Strong written/verbal communication skills
• Spanish written/verbal communication skills
• Fluency with Microsoft Suite ( Excel, PowerPoint, etc.)
• Excellent multi-tasking and prioritization skills
• Experience in working and presenting financial information to develop consensus and buy-in for data-based decisions.
• Ability to collaboratively and positively influence internal and external clients and suppliers
• Demonstrated project management skills
• Strong customer service mindset.
• Highly organized, results-oriented, and attentive to details.

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)