Global Travel Coordinator & Admin Support

Nia Tero; Seattle (WA); On-site; USD 85,000 - 100,000; Full time

Job summary

Nia Tero seeks a Travel Specialist & Administrative Assistant to coordinate complex domestic and international travel for senior leaders, board members, and partners. You will manage itineraries, lodging, and visas across multiple time zones with care, sensitivity, and strict adherence to policy.

The role requires strong organizational skills, excellent communication, and the ability to balance proactive support with confidentiality in a mission-driven nonprofit environment.

Qualifications

• Three or more years in travel coordination and executive support.
• Two or more years of experience supporting executives in a global nonprofit.
• Experience arranging complex domestic and international travel, including visas and contingencies.
• Experience working across multiple time zones and with diverse partners.
• Proficiency with Microsoft Office Suite and CRM systems.

Responsibilities

• Coordinate complex domestic and international travel for senior leadership, board members, and guests.
• Arrange flights, lodging, ground transportation, itineraries, and visas with care and accuracy.
• Prepare traveler materials, destination information, and travel documentation.
• Maintain travel records and manage documentation in shared systems.

Skills

Executive travel coordination

Multitasking

Cultural sensitivity

Communication skills

Problem solving

Discretion

Time management

English proficiency

Team collaboration

Attention to detail

Tools

Outlook

Excel

SharePoint

CRM systems

Teams

Asana

Adobe Acrobat

Travel platforms

Job description

Nia Tero seeks a Travel Specialist & Administrative Assistant to coordinate complex domestic and international travel for senior leaders, board members, and partners. You will manage itineraries, lodging, and visas across multiple time zones with care, sensitivity, and strict adherence to policy.

The role requires strong organizational skills, excellent communication, and the ability to balance proactive support with confidentiality in a mission-driven nonprofit environment.