Global Trade Compliance & Shipping Specialist

Vector Atomic, Inc.; Pleasanton (CA); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Platinum-level health coverage

Health and dependent care FSA

Employer 401(k) contributions

20 days PTO / 11 holidays

Paid parental leave

Fully stocked kitchen

Job summary

Vector Atomic, an IonQ company, is seeking a detail‑oriented Receiving and Shipping Logistics Specialist in Pleasanton, CA. You will ensure export/import compliance, review documentation, and support cross‑border operations with engineering and procurement teams.

Qualifications include a bachelor’s degree or 5+ years in global logistics, ITAR/EAR familiarity, and experience with brokers and ERP systems. The role offers a strong compliance focus in a fast‑paced environment.

Qualifications

• Bachelor’s degree in business, international trade, supply chain, engineering, or related field, or 5+ years relevant experience.
• 5+ years in import/export compliance, trade compliance, or global logistics with HTSUS and Schedule B knowledge.
• Knowledge of ITAR/EAR, OFAC, 19 CFR, and FTR compliance.
• Experience with export jurisdiction/classification and license applications.
• Experience managing brokers and reviewing international shipping docs.

Responsibilities

• Serve as subject matter expert for HTSUS/Schedule B classification and rationale.
• Determine export jurisdiction (ECCN/USML) and maintain classification database.
• Review shipping documents for regulatory compliance and accuracy.
• Manage customs broker and freight forwarder relationships and performance.
• Verify shipments into ERP and coordinate outbound shipments with carriers.
• Support HazMat handling, government property management, and audits.

Skills

Detail-oriented

Proactive

Strong communication

Analytical thinking

Decision-making

Education

Bachelor’s degree or 5+ years experience

Tools

Deltek CostPoint

SAP GTS

ERP systems

Microsoft Office

Job description

About IonQ:

IonQ, Inc. [NYSE: IONQ] is the world’s leading quantum company delivering solutions to solve the world’s most complex problems. IonQ’s newest generation quantum computers, IonQ Tempo and IonQ Forte Enterprise, are the latest in cutting-edge systems that have been helping customers and partners such as Amazon Web Services, AstraZeneca, and NVIDIA achieve 20x performance results. The company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance in 2025.

The company is accelerating its technology roadmap and intends to deliver the world’s most powerful quantum computers with 2 million qubits by 2030 to accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. IonQ’s advancements in quantum networking position the company as a leader in building the quantum internet.

About Vector Atomic:

Vector Atomic, an IonQ company, is building quantum technology to transform navigation, timing, geophysical exploration, and telecommunications. Our team of engineers, scientists, software developers, and operations professionals works together to solve complex challenges and turn bold ideas into real-world solutions. We value collaboration, curiosity, and diverse perspectives, and we give every team member the opportunity to make an immediate impact while growing their skills. If you’re excited to work on breakthrough technology in a fast-paced, hands-on environment, we’d love to hear from you.

Location: Pleasanton, California (Bay Area)

The Role:

We're looking for a detail-oriented and proactive individual with strong communication skills to grow with us. As a Receiving and Shipping Logistics Specialist, you will play a key role in supporting export and import compliance. This position serves as a trusted advisor to internal teams, helping ensure compliance with U.S. trade regulations while enabling global business operations.

Working closely with the engineering and procurement teams, this role blends hands-on execution with strategic guidance. You will review export activities, advise on regulatory requirements, and help drive consistent, compliant processes across the organization in a highly regulated environment. If you’re excited to support transformational technologies in a fast paced, collaborative environment, we’d love to hear from you!

Responsibilities:

• Serve as the subject matter expert for Harmonized Tariff Schedule (HTSUS) and Schedule B classification of imported and exported goods, components, and raw materials, maintaining documented classification rationale and audit trails
• Determine export jurisdiction and classification (ECCN/USML) for products, technical data, and services under the EAR and ITAR, and maintain the classification database
• Determine country of origin, customs valuation, and apply free trade agreements, USMCA, and duty drawback opportunities to optimize landed cost
• Review and approve international shipping documentation — commercial invoices, packing lists, air waybills, INCOTERMS, AES filings, and certificates of origin — for accuracy and regulatory compliance
• Manage customs broker and freight forwarder relationships, including performance, issue resolution, and compliant/timely entry filing.
• Receive and verify accuracy of all shipments into ERP system and route to the appropriate parties
• Oversee day-to-day shipping, receiving, RMA processing, and internal material transfers, coordinating outbound shipments via FedEx, UPS, and freight/trucking carriers
• Support HazMat identification, labeling, packaging, and segregation
• Receive, tag, and track government-furnished property and GFE/GFM per FAR Part 45 and the company property management system
• Maintain compliance records, classification databases, and audit trails sufficient to support DCAA and SOX audits and internal monitoring activities
• Support internal and external audits, corrective action development, and voluntary disclosure investigations as needed.
• Create, maintain, and enhance written compliance procedures, work instructions, and job aids; deliver training to Engineering, Procurement, Shipping, and other stakeholders
• Partner cross-functionally with Engineering, Supply Chain, Contracts, Accounting, and Logistics to ensure compliant cross-border business execution
  
  

• Bachelor’s degree in business, international trade, supply chain, engineering, or a related field, or 5+ years relevant experience
• 5+ years of experience in import/export compliance, trade compliance, or global logistics, with demonstrated expertise classifying products under HTSUS and Schedule B
• Working knowledge of U.S. trade regulations, including the ITAR, EAR, OFAC, CBP regulations (19 CFR), and the Foreign Trade Regulations (FTR)
• Experience determining export jurisdiction and classification (ECCN/USML) and preparing export license applications (DSP, BIS-748P/SNAP-R, AES)
• Experience managing customs brokers and freight forwarders and reviewing international shipping documentation
• Experience with denied/restricted party screening tools and trade compliance systems (e.g., SAP GTS or similar)
• Demonstrated understanding of internal controls, including segregation of duties, documentation/audit trails, and SOX or DCAA compliance support
• Proficiency with Microsoft Office (Excel at a minimum) and ERP systems (Deltek CostPoint preferred)
• Strong analytical, decision-making, and communication skills, with the ability to interpret regulations and apply them to business operations
• Proactive, self-starter, and detail-oriented; ability to complete tasks with minimal supervision
• To comply with U.S. export control laws, Vector Atomic employees must be U.S. citizens (born or naturalized), lawful U.S. permanent residents (i.e., green card holders), or certain categories of refugees and asylees

Preferred Qualifications:

• Certification in Export Compliance (e.g., CUSEP, IEE/EI) or an equivalent professional credential
• Experience in a government contractor, defense, or advanced manufacturing environment with ITAR/EAR-controlled products and dual-use technology
• Experience with duty drawback, USMCA/FTA origin analysis, and country-of-origin determinations
• Experience supporting deemed export controls and Technology Control Plans in an R&D or engineering environment
• Experience supporting DCAA audits or SOX inventory/asset controls in a project-based environment
  
  

Vector Atomic values teamwork, open and honest discourse, and work-life balance. We offer competitive compensation and benefits including:

• Platinum-level family health coverage (medical, dental, vision)
• Health and dependent care Flexible Spending Accounts (FSA)
• Employer 401(k) contributions
• 20 days of paid time off / 11 paid holidays
• Paid parental leave
• Fully stocked kitchen

Pay Range

The approximate base salary range for this position is $80,000 - $120,000 per year. The total compensation package includes base, bonus, equity and benefits. Please note that it is less common for candidates to be hired at the top of this range, as final compensation is determined by factors such as job-related knowledge, skills, and experience.

Compensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available.

At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued.

We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.