Global Philanthropy Administrative Assistant

Harvard University; Massachusetts; Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Tuition assistance

Parental leave

Commuter benefits

Job summary

Harvard University’s Central Administration seeks a Development Assistant in the University Development Office to support two Senior Directors of International Philanthropy. You will coordinate calendars, assist with donor research, prepare materials, and help manage travel and events for international fundraising initiatives.

The role emphasizes professionalism, discretion, and collaboration within a four-person team and requires strong written and organizational skills, plus comfort working

Qualifications

• Minimum 1–2 years of related experience; education beyond high school may count toward experience.
• Solid computer skills in a PC environment and the ability to learn new software.
• Excellent skills in Microsoft Office, mail merges and report generation.
• Excellent word processing and Excel skills.
• Willingness to work in-office at least three days per week and flexible for events.

Responsibilities

• Provide general office support, respond to phone and email inquiries, and manage calendars.
• Design, organize, and implement administrative systems for two senior fundraisers.
• Prepare meeting materials and record proceedings.
• Draft correspondence, reports, and PowerPoint presentations.
• Draft briefing materials and internal memos.
• Pull prospect lists and perform basic data analysis.
• Manage expense reports across multiple currencies for international travel.
• Manage fundraisers’ portfolios and maintain database records.
• Coordinate meetings across the University and arrange travel across time zones.

Skills

Detail oriented

Strong writing

Customer service

Interpersonal skills

Diplomatic skills

Organizational skills

Communication

Adaptability

Team collaboration

Time management

Tools

Microsoft Office

Database management

Job description

Harvard University’s Central Administration seeks a Development Assistant in the University Development Office to support two Senior Directors of International Philanthropy. You will coordinate calendars, assist with donor research, prepare materials, and help manage travel and events for international fundraising initiatives.

The role emphasizes professionalism, discretion, and collaboration within a four-person team and requires strong written and organizational skills, plus comfort working