Global Pharma Congress Planner

American Express Global Business Travel; New York (NY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Job summary

Amex GBT in the United States seeks an Ancillary Space and Support Specialist to lead for global pharmaceutical congresses. You will secure meeting spaces, coordinate AV and catering, and provide on-site support to ensure flawless execution of supplementary activities.

You'll travel up to 40% and collaborate with clients and internal teams to manage agendas, budgets, timelines, and post-event debriefs, delivering high-quality, confidential service across complex events.

Qualifications

• 3–5 years meeting planning experience with pharma exposure.
• CMP designation preferred.
• 4-year degree preferred.
• Strong communication with all levels of management and clients.
• Proficiency in MS Word and Excel (advanced).
• Experience with meeting industry tech (CVENT) preferred.
• Strong oral and written presentation skills.
• Ability to travel up to 40%.

Responsibilities

• Manage end-to-end planning and execution of meetings, congresses, and events from kickoff through final billing.
• Build detailed project timelines and keep stakeholders on track to milestones.
• Coordinate hotel, venue, travel, and supplier arrangements, including contracts.
• Oversee event logistics and ensure services meet client expectations.
• Partner with clients and internal teams to develop event agendas and itineraries.
• Support registration, travel, and attendee management for a seamless experience.
• Lead client meetings and provide program updates throughout the lifecycle.
• Monitor budgets, forecasts, and financial tracking for successful delivery.
• Coordinate site visits, inspections, and post-event debriefs for improvements.
• Build strong relationships with clients, suppliers, and cross-functional teams.

Skills

Meeting planning

Pharma experience

Client communication

Deadline driven

Technology & analytics

Excel advanced

Presentations

Travel coordination

Education

Bachelor’s degree

CMP designation

Tools

CVENT

MS Word

Job description

Amex GBT in the United States seeks an Ancillary Space and Support Specialist to lead for global pharmaceutical congresses. You will secure meeting spaces, coordinate AV and catering, and provide on-site support to ensure flawless execution of supplementary activities.

You'll travel up to 40% and collaborate with clients and internal teams to manage agendas, budgets, timelines, and post-event debriefs, delivering high-quality, confidential service across complex events.