Global Outreach Ministry Assistant

The Grove Community Church; Riverside (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

The Grove Community Church is seeking a part-time Global Outreach Ministry Assistant to support the Outreach Pastor and team. This role focuses on administrative coordination, communications with Global Partners, and event/training material development.

You will help manage schedules, databases, and partner information while assisting with volunteer onboarding and Love Offering preparations. This position blends faith-driven service with organized, professional administration.

Qualifications

• Experience providing administrative support and coordinating communications.
• Ability to manage calendars, schedules, and travel logistics.
• Familiarity with database records and partner communications.

Responsibilities

• Serve as primary contact for Outreach calls, emails, and workflow.
• Assist in planning outreach events and training materials.
• Maintain Outreach database and department files in SharePoint and Monday.
• Support onboarding of volunteers and Global Partners.
• Track expenditures, create PO requests, and prepare reports.

Skills

Communication

Calendar management

Administrative support

Data management

Event planning

Tools

SharePoint

Monday.com

Job description

The Grove’s Outreach Team exists to glorify God by equipping the church to share the love of Jesus with people throughout the whole world (Acts 1:8). As the Global Outreach Ministry Assistant, you will partner closely with the Outreach Pastor to turn this vision into action. This role is the operational backbone of our global initiatives, facilitating seamless communication within the Outreach Department, across Grove ministry departments, and with Global Partners worldwide. It is a rewarding opportunity that blends a heart for missions with top-tier administrative communication skills.Reports to: Outreach PastorWorks with: Outreach staff, Ministry staff, Global Partners, VolunteersWorks: Part-time, approximately 20 hours per week, salaryOUTREACH MINISTRY – 25%Regularly engage with global partners for prayer and encouragement.Assist in planning and implementing outreach training events; help develop training materials.Engage with Global Partners to understand their ministry needs and help identify opportunities for The Grove to support and advance the Gospel.Partner with Women’s Ministry to bless and encourage Global Partners through the annual Christmas gift initiatives.COMMUNICATIONS & DATABASE MANAGEMENT – 25%Act as the primary point of contact for all Grove Outreach calls, emails, and workflow.Oversee communications with Global Partners and connect them to the appropriate team members.Update and maintain the Outreach database with Global Partner information and communication details.Manage Outreach Department files in SharePoint and Monday.Manage and update the church database for all Outreach communication requests, room reservations, and vehicle requests.ADMINISTRATIVE OVERSIGHT – 25%Manage the Outreach Pastor’s calendar, appointments, and travel logistics.Maintain the Outreach department calendar; organize department celebrations, retreats, and special events.Coordinate weekly department meetings; prepare presentation materials and details for special events.Track department expenditures, prepare purchase orders, and submit reimbursement requests.Prepare reports and presentation packets for annual Love Offering initiatives.GLOBAL PARTNER & VOLUNTEER SUPPORT – 15%Assist with the Global Partner application process, annual questionnaires, Love Offering forms, and related collateral.Oversee the onboarding process for volunteers serving in Global Outreach roles.OTHER MINISTRY – 10%Cultivate intimacy with God and growth in Christ-like character through personal and corporate spiritual disciplines.Attend outreach team meetings, church all-staff meetings, devotions, and trainings; lead staff devotions.Before submitting a resume and cover letter, please read The Grove’s Statement of Faith and Foundational Beliefs. All applications confirm they have reviewed and are in full agreement with each part of the Statement of Faith and Foundational Beliefs. Submission of a resume and cover letter constitutes an affirmation of alignment with The Grove’s Statement of Faith and Foundational Beliefs.