Global Meetings Manager – Hybrid & Travel-Ready

Drug Information Association Inc; Washington (District of Columbia); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Incentive bonus

HSA benefits

401(k) match

PTO grows with tenure

Holidays & Wellness Days

Hybrid work schedule (on-site Tue–Thu)

Job summary

DIA, a global healthcare association, seeks a Meetings Manager to lead planning, development, and execution of DIA Specialty Meetings across pharma, biotech, medical device, government, service provider, and academic sectors. You will oversee complex programs, ensuring budget, quality, and attendee experience goals are met.

You will collaborate with cross-functional teams to deliver engaging educational experiences using traditional and innovative formats, with potential support for the Global

Qualifications

• Bachelor's degree in Hospitality, Event Management, or related field.
• Minimum of 5 years of professional experience, with at least 3 years in meeting or event management.
• Certified Meeting Professional (CMP) certification preferred.
• Ability to travel domestically and internationally (Canada and Latin America) approximately 4-7 times per year.
• Proficiency in Spanish strongly preferred; proficiency in additional languages is a plus.
• Experience within pharmaceutical, medical education, healthcare, or association environments preferred.
• Experience managing complex, multi-stakeholder meetings with budget accountability.
• Experience with Association Management Systems (AMS), including Personify (preferred), and other event-related platforms.

Responsibilities

• Develop and manage detailed project plans for assigned meetings to ensure timely and successful delivery; experience with Asana or similar project management tools is preferred.
• Partner with the Associate Director to develop and manage meeting budgets; monitor financial performance and proactively address or elevate risks, variances, or issues.
• Track registration and exhibit revenue against targets and ensure accurate documentation of all program expenses.
• Collaborate with Science colleagues to determine meeting dates, locations, and delivery formats.
• Review executed venue contracts and manage all aspects of event planning and execution.
• Lead pre-conference planning meetings, including specification development, BEO reviews, and diagram/layout proofing.
• Manage venue staff, vendor services, and onsite operations.
• Oversee all event logistics, including participant communications and materials, badge production, audiovisual support, and food and beverage functions.
• Lead onsite meeting execution and post-meeting debriefs and close-out activities.
• Host content previews, Short Courses, and Primer programs using Zoom Webinar, demonstrating proficiency with the platform.
• Oversee Calls for Abstracts, Calls for Topics, and poster submission processes, as applicable.
• Partner with volunteer Program Committees and assigned Science colleagues to develop educational content across all meeting products.
• Lead planning calls, manage agendas, document decisions, and track follow-up actions.
• Coordinate with Marketing to develop promotional messaging and materials.
• Lead interactions with subject matter experts, including volunteers, instructors, speakers, track chairs, and program committee members.
• Manage all aspects of speaker participation, including invitations, disclosures, biographies, photos, presentation collection, and reimbursement processing.
• Collaborate with the Manager, Continuing Education to ensure agendas and presentations meet compliance requirements.
• Maintain knowledge of exhibits and collaborate with the Exhibits Manager on floor plans, sales offerings, and exhibitor logistics.
• Develop and maintain a comprehensive meeting master document to support web content, final programs, and marketing assets.
• Support the DIA Global Annual Meeting, including onsite operations, as needed.
• Contribute to special projects and perform other related duties as assigned.

Skills

Meeting management

Budget management

Vendor management

Spanish language proficiency

Travel coordination

Education

Bachelor's degree

Tools

Asana

Personify AMS

Job description

DIA, a global healthcare association, seeks a Meetings Manager to lead planning, development, and execution of DIA Specialty Meetings across pharma, biotech, medical device, government, service provider, and academic sectors. You will oversee complex programs, ensuring budget, quality, and attendee experience goals are met.

You will collaborate with cross-functional teams to deliver engaging educational experiences using traditional and innovative formats, with potential support for the Global