Global Medical Devices Installations Project Lead

Vision RT Ltd.; United States; Remote; USD 40,000 - 61,000; Full time

Job summary

Vision RT is seeking an organised Installation Coordinator to support planning and delivery of equipment installations across the EMEIA and APAC regions. You will coordinate installation activities, schedule engineers and third‑party vendors, and manage customer communications to ensure timely project delivery.

The role acts as the central point of contact between customers, engineers, distributors and internal teams, guiding projects from initial site survey through to completion and ensuring

Qualifications

• Previous experience in installation coordination, project coordination, scheduling, administration, or customer service with Medical Devices.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Experience coordinating engineers, stakeholders, suppliers, or third-party vendors.
• Strong attention to detail and problem-solving skills.
• Ability to build effective working relationships with internal and external stakeholders.
• Proficiency with Microsoft Office applications and project tracking tools.
• Experience maintaining accurate records, reports, and project documentation.

Responsibilities

• Coordinate installation projects from site survey through to completion.
• Schedule field service engineers, subcontractors, and third-party vendors.
• Manage customer communications regarding installation plans, site access requirements, and project updates.
• Review site surveys and communicate installation requirements to engineering teams.
• Liaise with regional managers and field engineers to agree installation schedules.
• Optimise engineer utilisation through effective resource planning.
• Manage multiple installation projects simultaneously while meeting customer expectations.
• Build and maintain strong relationships with customers, distributors, suppliers, engineers, and subcontractors.
• Monitor installation progress and resolve scheduling or project issues promptly.
• Track project milestones and ensure all activities are completed on time.
• Identify and escalation risks, delays, or installation concerns.
• Maintain accurate project records, documentation, and communication logs.
• Ensure all compliance requirements and installation documentation are completed.
• Produce reports and support data-gathering and analytics activities.
• Update and maintain project management and communication platforms, including Monday.com.
• Support the creation and maintenance of installation documentation, forms, and procedures.
• Work in accordance with company quality management processes and standards.

Skills

Installation coordination

Communication skills

Time management

Multitasking

MS Office

Documentation

Education

Project management qualifications or training

Tools

Monday.com

Job description

Vision RT is seeking an organised Installation Coordinator to support planning and delivery of equipment installations across the EMEIA and APAC regions. You will coordinate installation activities, schedule engineers and third‑party vendors, and manage customer communications to ensure timely project delivery.

The role acts as the central point of contact between customers, engineers, distributors and internal teams, guiding projects from initial site survey through to completion and ensuring