Global Legal Financial Ops Specialist

Mondelēz International; Chicago (IL); On-site; USD 87,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid leave

Job summary

Mondelēz International is seeking a Global Legal Financial Ops Specialist to manage end-to-end financial operations for Corporate and Legal Affairs. The role focuses on outside counsel billing, invoicing, reporting, and system improvements with cross-functional collaboration across IT, procurement, and finance.

The position requires strong Excel, accounting and project-management skills, plus experience with electronic billing and matter management platforms.

Qualifications

• Bachelor’s degree or equivalent with focus in business/finance preferred.
• Advanced Excel including formulas, pivot charts/tables.
• Deep understanding of accounting principles and legal billing guidelines.
• Experience in finance or legal operations.

Responsibilities

• Process outside counsel invoices and related vendor invoices; monitor tax implications.
• Act as primary contact for invoicing issues and queries with law firms/vendors.
• Oversee timekeeper management and onboarding to billing systems.
• Ensure compliance with Outside Counsel Guidelines and matter management systems.
• Develop SOPs, training materials, and reference guides.

Skills

Advanced Excel

Financial operations

Accounting principles

Analytical skills

Project management

Communication skills

Vendor management

Education

Bachelor’s Degree in Business/Finance

Tools

SAP

Matter management

E-billing system

Job description

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Matter.

The Global Legal Financial Ops Specialist will be responsible the financial operational end-to-end processes for Corporate and Legal Affairs, systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing, reporting, and implementing improvements. Substantial interaction with IT, global users of the department’s matter management technology, procurement, Finance, and outside counsel law firms.

Responsibilities

Invoice Processing

• Process outside counsel legal and other vendor invoices. Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business
• Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues
• Monitor and reconcile invoices between e-billing and SAP systems
• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines
• Analyze rejections and/or deductions, resolve issues, coordinate, and process revisions or adjustments

Matter and Vendor Management

• Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors
• Oversee timekeeper management, including new timekeeper requests and approvals
• Ensure integration, development, continued improvement of the Global Law Department’s Matter Management and electronic billing systems, and ensure compliance with the global financial and budgeting requirements
• Manage law firm and vendor onboarding process to Mondelez International’s electronic billing and matter management system

Other

• Provide regular onboarding and front-line training and ad hoc technical support for legal technology platforms.
• Develop and maintain standard operating procedures, new user training manual and reference guide, user dashboards, templates, and a coordinated onboarding process for new law firms and vendors.
• Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.
• Coordinate and maintain the department’s Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department
• Project management, development of policies and procedures, define reporting requirements, process improvements, as well as end-user training and enhance the global team’s operational effectiveness and support
• Assist with the management of outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, diversity and inclusion tracking, and firm compliance with all internal guidelines and requirements
• Help manage and operationalize Legal team onboarding process, including materials, initial meetings, and necessary trainings

Qualifications

• Bachelor’s Degree or equivalent degree required with a focus in Business, finance organizational management or another applicable area preferred
• Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)
• Possess deep understanding of accounting principles and ensuring compliance with legal billing guidelines
• Previous finance or legal operations experience
• Demonstrated leadership and project management in cross-functional projects
• Experience with electronic billing and matter management
• Excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations
• Excellent written and verbal communications skills
• Intellectually curious with ability to process a great deal of information in a fast-paced environment willing to take initiative
• Demonstrate integrity to manage sensitive and confidential information
• Must have strong client service orientation and demonstrated high level of customer focus and initiative
• Should have experience working with vendors, budgets and effectively manage a project from its initiation to delivery
• Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented and collaborative environment
  Salary and Benefits:The base salary range for this position is $86,900 to $119,515; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.

No Relocation support available

Business Unit Summary

At Mondelēz International, our purpose is to empower people to snack right by offering the right snack, for the right moment, made the right way. That means delivering a broad range of delicious, high-quality snacks that nourish life’s moments, made with sustainable ingredients and packaging that consumers can feel good about.

We have a rich portfolio of strong brands globally and locally including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the top position globally in biscuits, chocolate and candy and the second top position in gum.

Our 80,000 makers and bakers are located in more than80countries and we sell our products in over150countries around the world. Our people are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen—and happen fast.

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Regular

Legal Business Growth Partners and Services

Legal