Global Health Programs & Grants Coordinator

American-Academy-of-Pe; Itasca (IL); Hybrid; USD 57,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Hybrid work schedule

Job summary

The American Academy of Pediatrics (AAP) seeks a Global Health Programs Coordinator to provide administrative support for Global Operations and Program Development. Responsibilities include managing meetings, budgets, grants, and website updates, with on-site assistance as needed.

Ideal candidates have a Bachelor's degree and at least one year of related experience in a medical or nonprofit setting, plus strong MS Office and collaboration skills.

Qualifications

• Bachelor's degree in business, public health, health policy, or related discipline is required.
• At least 1 year of related general administrative experience; grants/nonprofit experience preferred.
• Proficiency in MS Office; familiarity with Adobe Suite, netForum, SharePoint, and virtual meeting platforms.

Responsibilities

• Coordinate planning and logistics for domestic/international meetings and events, including travel and on-site support.
• Prepare and track grants, consulting agreements, and subcontracts, including review/signature processes.
• Assist with grant funding reports and related materials according to funder requirements.
• Enter and track expenditures; process monthly statements and travel expense reports.
• Update grant-related website pages and intranet content; assist with content development.
• Coordinate staff meeting logistics, agendas, materials, and notes.
• Maintain electronic/paper records and inventory; ensure department processes are followed.
• Provide training and technical assistance for AAP systems and databases.

Skills

Interpersonal skills

Organizational skills

Time management

Verbal/written communication

Proofreading

Diplomacy

Multitasking

Initiative

Attention to detail

Team collaboration

Tech proficiency

MS Office

AI tools familiarity

Adobe Suite

netForum

SharePoint

Teams

Education

Bachelor's degree in business, public health, health policy, or related discipline

Tools

netForum

SharePoint

Teams

Job description

The American Academy of Pediatrics (AAP) seeks a Global Health Programs Coordinator to provide administrative support for Global Operations and Program Development. Responsibilities include managing meetings, budgets, grants, and website updates, with on-site assistance as needed.

Ideal candidates have a Bachelor's degree and at least one year of related experience in a medical or nonprofit setting, plus strong MS Office and collaboration skills.