Global Executive Assistant

Blast One International; Broomfield (CO); Vor Ort; USD 65.000 - 100.000; Vollzeit

Benefits dieser Stelle

Great family culture

Flexible time off

401k policy

Health Insurance & benefits

Growth opportunities

On-site logistics support

Zusammenfassung

BlastOne International is seeking an experienced Executive Assistant to support the CEO and ELT. This full-time, onsite role in Broomfield, CO manages calendar, communications, meetings and confidential tasks to enable strategic growth.

You will coordinate ELT offsites, board preparations, travel, and executive reporting with discretion and professionalism. You will act as the voice of the CEO's office, schedule across time zones, and ensure timely follow-up on actions while supporting

Qualifikationen

• Experience supporting a CEO or C-suite, preferably across time zones.
• Strong communication and organizational skills with a high level of discretion.
• Experience supporting a Board of Directors and ELT meetings is a plus.
• Proficient in Microsoft Office suite and collaboration tools.

Aufgaben

• Own the CEO's calendar and communications, optimizing focus time.
• Facilitate meetings, prep agendas, and capture action items.
• Coordinate ELT and Board meetings, travel, and board packs.
• Prepare briefing materials and manage confidential documents.
• Support ELT offsites, reporting, and executive-level projects.

Kenntnisse

CEO support

Board support

Calendar management

Meeting facilitation

Travel coordination

Confidentiality

Multitasking

Time management

Executive communication

High school diploma

Ausbildung

High school diploma

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Microsoft Teams

Adobe Sign

Salesforce

NetSuite

Jobbeschreibung

Overview

BlastOne is a business that is growing fast globally and looking for top talent to join our dynamic fast paced family!

What makes us great is phenomenal staff who fit our fantastic culture! We believe in paying well and offering great benefits in order to attract the best talent.

What we do: BlastOne is a leading global supplier in the Industrial Corrosion Control Industry!

Hiring fantastic people is our key to growth. We hire top talent who shares our values!

The Role

This role is full-time and onsite in the Broomfield, CO office and reports directly to the Global CEO. The Global Executive Assistant is the CEO's dedicated right hand, owning his calendar, communications, meetings and follow-up so he can focus on strategy and growth. The role also provides executive-level support to the ELT (Executive Leadership Team) as a group, running ELT meetings, offsites and Board preparation.

The EA coordinates across the ELT-level for meetings and events. The EA acts as the 'voice' and 'face' of the CEO's office, exercises sound judgment with highly confidential information, and treats tasks assigned to the CEO as if they were assigned to this person.

Points of responsibility include:

CEO Calendar, Time & Communications

• Own the CEO's calendar end to end – schedule, prioritize and resolve conflicts across departments and time zones
• Protect the CEO's focus time and ensure preparation time before key meetings
• Manage the CEO's inbox and correspondence – triage, draft responses and flag priorities
• Screen and route calls and visitors for the CEO; take messages and follow up when he is unavailable
• Schedule the CEO's personal appointments as requested

CEO Meetings & Follow Up

• Act as meetings facilitator for the CEO's meetings – send Outlook invitations, manage attendees and prepare agendas in consultation with the CEO
• Prepare briefing materials so the CEO is informed for every meeting
• Attend meetings to capture notes, decisions and action items; maintain the CEO's rolling task list
• Distribute action items within 48 hours and follow up with owners until complete
• Cover or arrange recording of evening meetings and capture actions the next business day

ELT Support

• Will provide executive support to other designated ELT members.
• Coordinate across ELT calendars to schedule ELT meetings, reviews and planning sessions.
• Prepare agendas, pre-reads and minutes for ELT meetings; track ELT action items to completion
• Plan and run ELT offsites, strategic planning sessions and leadership events
• Consolidate reporting and presentations for ELT-level reviews

Board of Directors

• Schedule Board and committee meetings and coordinate directors' travel and logistics
• Compile, format and distribute Board packs and other Board reporting on schedule
• Record Board meeting minutes and track resulting actions

Travel & Expenses

• Plan and book domestic and international travel for the CEO – flights, hotels, ground transport, visas and itineraries
• Coordinate travel for ELT offsites and Board meetings
• Prepare and reconcile the CEO's expense reports on time

Documents, Projects & Reporting

• Prepare presentations, spreadsheets, reports and correspondence for the CEO
• Prepare documents for signature (Adobe Sign or in person) for matters routed through the CEO
• Assist the CEO in completing his projects and goals; track milestones and deadlines
• Maintain organized, secure digital files for the CEO's office

Hosting & Relationships

• Host the CEO's visitors, customers, partners and advisors, partnering with the Office Manager for on-site logistics and catering
• Build strong working relationships with the ELT, Board members and their assistants
• Maintain strict confidentiality of sensitive business, personnel and personal information
• May provide HR support with direction.
• Other duties as assigned

Required Skills/Qualifications

• Minimum 5+ years supporting a CEO or C-suite executive; global, multi-time-zone experience strongly preferred
• HR or related experience a plus
• Experience supporting a Board of Directors and executive leadership team meetings
• Customer Service and Office Administration background
• High school diploma required
• Bachelor's degree in Business or related field preferred
• EXCELLENT written and verbal communication at all levels, including Board and customer contacts
• Exceptional organization, prioritization and time management with a high sense of urgency
• Strong attention to detail and critical thinking; anticipates needs before being asked
• High level of task / project ownership, including persistent follow up
• Trustworthy with confidential information; exercises discretion and judgment
• Socially skilled, professional and composed under pressure
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with Microsoft Teams, Zoom and Adobe Sign
• Familiarity with Salesforce and NetSuite a plus
• Valid passport and ability to travel occasionally to support ELT offsites and Board meetings
• Typical hours are Monday - Friday between the hours of 8am-5pm
• Occasional early, evening or weekend availability to support the CEO's global schedule, Board meetings and offsites

The Perks working at BlastOne

• Great family culture with a meaningful mission
• Flexible time off
• Generous 401k policy
• Industry leading Health Insurance & benefits program
• Ability to put your personal stamp on the success of a company
• Incredible opportunities to grow within the company and the industry, both your responsibilities and compensation

Personality / Core Value Requirements

BlastOne is a unique company. We have a strong, close-knit team of hard working, caring professionals who have a passion for supporting our customers. We are a third-generation family business and we are dedicated to growing for generations to come. To accomplish this, we take great effort to ensure that the members we add to our team will contribute positively to the great culture we already have.

We’re happy – but we spell it HAPIEE which is an acronym for our core values and beliefs:

• H: Humility – it is the team that wins - no one is better than anyone else on the team. My success is just as much the result of others I work with.
• A: We’re Agile – we move and work quickly and are flexible – we change quick.
• P: We’re positive, outgoing and Passionate! Our favorite phrase is ‘CAN DO!’
• I: We act with Integrity at all times. We are respectful and courteous. We do the right thing.
• E: We Execute – we do what we say we will do. Action is better than inaction.
• E: We always operate with Excellence and with a hard work ethic.