Global Executive Admin & Operations Specialist

Jobtailor; Cincinnati (OH); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Jobtailor in Cincinnati is seeking a seasoned executive administrative professional to support VP-level operations across global time zones. The role manages calendars, travel, expenses, and meeting logistics, while coordinating budget planning, POs, and governance workflows.

Responsibilities include content coordination with senior leaders, SharePoint duties, onboarding, and quarterly review logistics. A background with SAP/Coupa and a proactive improvement mindset is valued.

Qualifications

• Associate's degree and 3 years of administrative experience.
• Experience coordinating travel, calendars, expenses, and meeting logistics.
• Proficiency with Outlook, Office 365, WebEx/Teams, and SharePoint.
• Ability to generate data-driven insights and reports.
• Experience working with procurement tools like SAP and Coupa.
• Ability to collaborate with vendors and internal staff.

Responsibilities

• Provides VP-level administrative support across global time zones.
• Manages budget planning, PO creation/tracking, and cross-charge allocation.
• Coordinates content with senior leaders and governance documents.
• Supports capital governance processes and leadership materials.
• Maintains SharePoint and digital tool administration.
• Leads onboarding and manages personnel files and quarterly reviews.
• Plans department meetings and off-sites with senior leadership.
• Benchmarks processes and introduces efficiency improvements.
• Collaborates with management, global teams, and vendors.
• Leverages networks for new ideas within Disruptive Platforms.

Skills

Calendar management

Travel coordination

Expense reporting

Meeting coordination

Vendor relations

Data-driven insights

Cross-site coordination

Education

Associate's degree

Tools

Outlook

Microsoft Office 365

WebEx/Teams

SharePoint

SAP

Coupa

Job description

Jobtailor in Cincinnati is seeking a seasoned executive administrative professional to support VP-level operations across global time zones. The role manages calendars, travel, expenses, and meeting logistics, while coordinating budget planning, POs, and governance workflows.

Responsibilities include content coordination with senior leaders, SharePoint duties, onboarding, and quarterly review logistics. A background with SAP/Coupa and a proactive improvement mindset is valued.