Global Events Operations Specialist

GreenLight Workforce Solutions Inc; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

OpenAI is seeking a Global Events Operations Coordinator for a 6-month engagement in San Francisco. The role supports systems, processes, and workflows to scale events across regions and partners.

You will work closely with the Events Operations Manager to keep planning organized, consistent, and moving quickly. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating across multiple teams.

Qualifications

• The ideal candidate is highly organized and detail-oriented.
• Experience supporting multiple events or workstreams in a fast-paced environment.
• Strong cross-functional coordination and clear communication across teams.
• Experience with event systems, project management tools, and shared documentation.

Responsibilities

• Support and maintain operational systems for the Global Events team, including trackers, planning templates, project plans, vendor records, event calendars, and shared documentation.
• Coordinate cross-functional event workflows across Marketing, Communications, Sales, Recruiting, Workplace, IT, Procurement, Finance, Legal, Design, Production, and Executive Business Partners.
• Maintain vendor, contractor, venue, and partner databases to support consistent planning and execution across global programs.
• Assist with budget tracking, spend reporting, and reconciliation to ensure expenses are accurate and aligned with processes.
• Standardize event planning processes, templates, SOPs, and operational documentation for efficiency.
• Support logistics for global events, including shipping, inventory, swag production, warehousing, freight, customs, and onsite materials.
• Assist with registration workflows, attendee data, guest communications, and post-event reporting.
• Track event milestones, owners, deadlines, dependencies, and follow-ups across concurrent programs.
• Collaborate with event leads to capture post-event learnings and improvements.
• Use tools such as Airtable, Google Workspace, Swoogo, Slack, ChatGPT, Codex to improve workflows and documentation.
• Identify opportunities to automate repetitive work and improve data accuracy.

Skills

Organizational skills

Cross-functional coordination

Attention to detail

Effective communication

Tools

Airtable

Google Workspace

Swoogo

Slack

ChatGPT

Codex

Job description

OpenAI is seeking a Global Events Operations Coordinator for a 6-month engagement in San Francisco. The role supports systems, processes, and workflows to scale events across regions and partners.

You will work closely with the Events Operations Manager to keep planning organized, consistent, and moving quickly. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating across multiple teams.