Global Donor Relations & Database Coordinator

INSIGHT Church; Tinley Park (IL); Hybrid; USD 21,000 - 34,000; Part time

Benefits offered by this job

401(k) with employer matching

Professional development opportunities

Ministry training

Complimentary staff snack bar

Job summary

INSIGHT Church is seeking a part-time Global Donor Relations & Database Coordinator to support donor care, data integrity, and ministry initiatives across INSIGHT Church, TLN Media, and James Ward Ministries. This role combines donor relations with database administration and operational support to strengthen engagement with donors, partners, members and guests.

The ideal candidate enjoys serving people, has strong attention to detail, and is passionate about using systems and data to expand

Qualifications

• Must have personal and growing relationship with Jesus Christ.
• Passion and commitment to INSIGHT Church leadership, vision, mission and ministries.
• Active participation in INSIGHT Church life through worship, service, generosity and discipleship.
• Demonstrated integrity, humility and servant leadership.
• Genuine love for people and ministry.
• Excellent organizational, communication and interpersonal skills.
• Strong analytical thinking and problem-solving abilities.
• Exceptional attention to detail.
• Ability to handle confidential information with discretion.
• Ability to prioritize multiple projects in a fast-paced ministry environment.
• Proficiency with CRM/database systems and Microsoft Office or Google Workspace.
• Experience in non-profit environment or ministry setting (nice-to-have).
• Donor management or CRM software experience (nice-to-have).
• Bachelor/Associate/High School degree or related experience (nice-to-have).

Responsibilities

• Support the cultivation and strengthening of relationships with donors and partners.
• Coordinate donor acknowledgments, tax receipts, and stewardship initiatives.
• Assist with donor retention through timely, personalized communications.
• Prepare donor reports, giving summaries and stewardship insights for leadership.
• Assist with donor research, campaign tracking and grant reporting.
• Maintain secure donation counting procedures and confidentiality.
• Serve as the primary administrator for donor, member, and engagement databases.
• Maintain accurate donor and constituent records across affiliated organizations.
• Perform routine database audits and data cleanup to ensure quality.
• Generate reports and dashboards on membership, donors, attendance, giving, and digital subscribers.
• Provide administrative support to the Director of Donor Relations.
• Coordinate ministry mailings and online event registrations.
• Coordinate registration teams and guest check-in volunteers for events.
• Assist with ministry events, campaigns and special projects.
• Manage visitor and connection workflows and route digital forms appropriately.
• Answer and direct phone calls with hospitality.
• Prepare ministry environments and materials for weekend services and events.

Skills

CRM / database systems

Microsoft Office

Google Workspace

Analytical thinking

Education

High School or higher education (HS, Associate, Bachelor)

Job description

Join the INSIGHT Church Team

At INSIGHT Church, we believe God calls people to use their gifts to advance His Kingdom. We are passionate about building a team of mission-driven individuals who desire to make an eternal impact through excellence, integrity, and servant leadership.

Although our staff comes from a variety of backgrounds and experiences, we are united by one mission:

To make and train followers of Jesus Christ and build strong families by Understanding, Embracing, and Doing God's Word, preparing people for the Day of the Lord.

OBJECTIVES

The Global Donor Relations & Database Coordinator plays an essential role in advancing the mission of INSIGHT Church, TLN Media, and James Ward Ministries by providing exceptional donor care, maintaining the integrity of organizational data, and supporting strategic ministry initiatives.

This position combines relationship management, database administration, and operational support to strengthen engagement with donors, ministry partners, members, and guests. The ideal candidate enjoys serving people, has exceptional attention to detail, and is passionate about leveraging systems and data to help expand Kingdom impact around the world.

RESPONSIBILITIES

• Support the cultivation and strengthening of relationships with donors, ministry partners, and supporters.
• Coordinate donor acknowledgments, thank-you communications, tax receipts, and stewardship initiatives.
• Assist with donor retention efforts by ensuring timely, thoughtful, and personalized communication.
• Prepare donor reports, giving summaries, and stewardship insights for leadership.
• Assist with donor research, campaign tracking, fundraising initiatives, and grant reporting.
• Support secure donation counting procedures while maintaining confidentiality and financial integrity.
• Serve as the primary administrator for donor, member, and engagement databases.
• Maintain accurate donor and constituent records across all affiliated organizations.
• Perform routine database audits, duplicate resolution, data cleanup, and quality assurance.
• Maintain accurate information regarding: Organization affiliation, Campus affiliation, Household relationships, Demographics, Membership and engagement journey, Ensure all database records support effective communication, reporting, stewardship, and organizational compliance.
• Generate reports and dashboards related to: Membership growth, Donor engagement, Attendance, Giving activity, Digital subscribers, Organizational impact, Prepare confidential daily and weekly leadership reports highlighting important people updates and engagement metrics, Provide analytical insights that support ministry planning and strategic decision-making.
• Provide administrative support to the Director of Donor Relations.
• Coordinate ministry mailings across all affiliated organizations.
• Build and maintain online event registrations.
• Coordinate registration teams and guest check-in volunteers for ministry events.
• Assist with ministry events, campaigns, and special projects.
• Manage visitor and connection workflows by accurately routing digital connection forms to appropriate ministry teams.
• Answer and direct incoming phone calls with professionalism and hospitality.
• Welcome guests and visitors, ensuring every person feels valued and cared for.
• Support the Director of Experience by preparing ministry environments, organizing printed materials, and maintaining welcoming spaces for weekend services and ministry events.

MUST-HAVES

• A personal and growing relationship with Jesus Christ.
• A passion and commitment to INSIGHT Church leadership, vision, mission and its affiliated ministries.
• Active participation in the life of INSIGHT Church through worship, serving, generosity, discipleship, and community.
• Demonstrated integrity, humility, and servant leadership.
• A genuine love for people and ministry.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical thinking and problem-solving abilities.
• Exceptional attention to detail.
• Ability to manage confidential information with discretion.
• Ability to prioritize multiple projects in a fast-paced ministry environment.
• Proficiency with CRM/database systems and Microsoft Office or Google Workspace.

NICE-TO-HAVES

• Experience working in a non-profit environment or ministry setting
• Experience with donor management or CRM software.
• High School, Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Data Analytics, Communications, or a related field, or an equivalent combination of education and experience.

WORK ENVIRONMENT

This is a part-time position averaging 10–15 hours per week, typically scheduled across two days each week, with occasional flexibility based on ministry needs.

INSIGHT Church operates Sunday through Thursday. Staff members serve during weekend worship experiences and collaborate in a fast-paced, mission-focused environment where adaptability and teamwork are essential.

This role offers opportunities for professional growth while serving alongside leaders who are committed to excellence, discipleship, and Kingdom impact.

COMPENSATION & BENEFITS

Compensation

Compensation is based on qualifications and experience and is determined in accordance with the organization's established hourly pay range and applicable Illinois pay transparency requirements.

Continued employment is contingent upon the successful completion of a 30-day introductory period.

Benefits

• 401(k) with employer matching (eligibility requirements apply)
• Professional development opportunities
• Ministry training
• Complimentary staff snack bar