Gift Receiving Specialist

University of Georgia; Athens (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established institution seeks a detail-oriented Gift Receiving Specialist to support the financial operations of the Foundation. This role is critical in ensuring accurate processing of donations and establishing controls for payments. The ideal candidate will possess strong analytical and organizational skills, with proficiency in accounting principles and relevant software. Join a dedicated team committed to excellence in managing donor contributions and enhancing the Foundation's impact. If you are passionate about financial services and enjoy working in a collaborative environment, this opportunity is perfect for you.

Qualifications

• Requires technical knowledge in accounting through education or experience.
• Prior experience in banking or financial services preferred.

Responsibilities

• Analyze payments and ensure appropriate deposits for the Foundation.
• Process credit card donations and manage recurring gift portfolio.
• Support the UGA Foundation with office tasks and donor communications.

Skills

Accounting principles

Analytical skills

Attention to detail

Organizational skills

Communication skills

Typing skills

Teamwork

Ability to meet deadlines

Education

2-year degree or professional certificate

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM software

Job description

Gift Receiving Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Posting Details

• Posting Number: S13499P
• Working Title: Gift Receiving Specialist
• Department: DAR-UGAF Gift Accounting

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.

Position Information

• Classification Title: Accounting Paraprofessional/Professional
• FLSA: Non-Exempt
• FTE: 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Associate degree AND progressively responsible related work experience
• Prior experience in banking or financial services

Position Summary

Reporting to the Gift Receiving Manager for the Gift Receiving team, this position serves a critical role in the day-to-day processing of revenue for the University of Georgia Foundation. The position is accountable for establishing controls for payments received by the Foundation and supporting accurate and timely processing of donors’ contributions.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting principles, practices, and standards
• Reliable analytical skills
• Careful attention to detail
• Excellent organizational skills
• Excellent verbal and non-verbal communication skills
• Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook
• Ability to work well within a team and individually
• Ability to follow directions and meet deadlines

Duties/Responsibilities

• Analyze each payment (check) received to ensure appropriateness of deposit at UGAF.
• Review payment details and designations, deposit checks, and enter payments in CRM, initiating team workflow processes.
• Process, batch, and scan credit card donations and other income that come by mail and phone.
• Review and batch cash and prepare for deposit.
• Prepare address change letters to donors. File physical backup of revenue documentation.
• Manage UGA Foundation recurring credit card gift portfolio.
• Enter new recurring credit card gifts.
• Process all daily scheduled recurring gift credit card payments.
• Conduct follow-up of expired and failed recurring gift payments, including drafting form letters to donors for updated payment information.
• Review and commit phonathon gifts and pledges in the donor database (GAIL).
• Establish and update constituent biographical records when necessary.
• Index gift backup once Gift Accounting has committed transactions.
• Monitor Vanguard Folio Index Assurance report; Review images and correct indexing as needed.
• Monitor and review UGAF gift receipts, send to printing service daily, and respond to donor’s receipt requests.
• Monitor and associate UGAF memorial and honorary tribute gift transactions.
• Crosstrain and serve as backup to other Gift Receiving and Gift Entry teams.
• Assist in managing incoming mail for UGA Foundation.
• Assist in monitoring departmental email account.
• Support the UGA Foundation Administrative Specialist as needed with office tasks and serve as backup to the UGAF office front desk in the absence of the Administrative Specialist.

Contact Information

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below:

• Recruitment Contact Name: Development & Alumni Relations’ Office of Talent Management
• Recruitment Contact Email: [e-mail]

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents