Gift Planning Assistant: Donor Relations & Admin

Harvard University FAS Human Resources; Cambridge (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Health insurance from day one

Retirement plan contributions

Tuition assistance

Job summary

Harvard University is seeking a Development Assistant for the Gift Planning team to support two Gift Planning Officers. You will serve as the primary administrative contact for donors, alumni, and internal colleagues, helping manage prospect data and coordinating meetings.

The role emphasizes discretion with confidential information, strong written communication, and seamless collaboration across departments.

Qualifications

• Minimum of one to two years of related experience.
• Exceptional customer service skills, strong writing ability, and attention to detail.
• Solid computer skills in a PC environment and ability to master new software.
• Excellent skills with Microsoft Word and Excel.

Responsibilities

• Provide administrative support to gift officers throughout prospect management and data entry into donor databases.
• Maintain calendars, schedule meetings, and distribute notes.
• Coordinate travel arrangements, reimbursements, and expenses with the budget office.
• Prepare background and solicitation materials for prospect meetings and track follow‑ups.

Skills

Customer service

Excellent writing

Microsoft Office

Travel coordination

Tools

Alumni/Donor database

Job description

Harvard University is seeking a Development Assistant for the Gift Planning team to support two Gift Planning Officers. You will serve as the primary administrative contact for donors, alumni, and internal colleagues, helping manage prospect data and coordinating meetings.

The role emphasizes discretion with confidential information, strong written communication, and seamless collaboration across departments.