Gift & Grant Operations Coordinator (Remote, Full-Time)

Foundation Performance Solutions, LLC; New York (NY); Remote; USD 70,000 - 80,000; Full time

Job summary

Foundation Performance Solutions is recruiting for a confidential client: a donor-advised fund sponsor. The role supports gift and grant operations, performing processing, verification and due diligence while collaborating with finance and grants colleagues.

It is remote, with US business hours in consideration of a distributed team. The position reports to the Controller and involves ensuring accurate records, compliance screening and documentation as a backbone of the organization’s

Qualifications

• Experience in gift processing, grantmaking, nonprofit or financial operations, or due diligence.
• Excellent accuracy, organization and discretion.
• Sound judgment and the confidence to ask questions and elevate concerns.
• Strong Excel skills and comfort with financial or grant-management systems.
• Fluent written and spoken English.

Responsibilities

• Process and reconcile gifts from multiple channels, including donation platforms and third-party sponsor systems.
• Verify remitter, donor/recommender and recipient information and match each gift to the correct fund.
• Research unmatched or unrecommended gifts, resolve missing information and document follow-up.
• Support first-line donor and recipient due diligence including KYC, AML and sanctions screening.
• Document concerns and elevate when needed.
• Before a grant is approved, check documentation, recipient eligibility, restrictions and payment details.
• Organize charity documents, ensure completeness and renewals are up to date.
• Provide backup support as trained.

Skills

Attention to detail

Discretion

Fluent English

Communication

Excel proficiency

Tools

Excel

Donor management system

KYC/AML screening tools

Job description

Job title: Gift & Grant Operations Coordinator

Company: Foundation Performance Solutions (posting for a confidential client)

Workplace type: Remote

Job location: United States

Employment type: Full-time

Seniority level: Associate

Industry: Philanthropic Fundraising Services / Non-profit Organizations

Job function: Finance, Accounting/Auditing

About the Organization

Foundation Performance Solutions is recruiting for a confidential client: a donor-advised fund sponsor that helps U.S. donors support charitable causes internationally. The organization processes about $300 million in gifts and grants a year. In a typical week that means about 1,500 individual gifts and 150 grant disbursements, across seven donor-advised fund sponsor platforms, supporting several hundred overseas charities. Volume increases during peak giving seasons.

The Opportunity

We’re looking for a discreet, detail-oriented professional to support gift and grant operations. The role combines accurate processing and reconciliation with first-line donor and recipient due diligence, documentation and follow-up. You will be trained to support equivalency review and serve as backup for it, building depth across the organization’s gift, grant and charity-review processes.

This position reports to the Controller and work closely with finance and grants colleagues on handoffs and process improvements.

• Process and reconcile gifts from multiple channels, including donation platforms and third-party donor-advised fund (DAF) sponsors
• Verify remitter, donor/recommender and recipient information, and match each gift to the right fund
• Research unmatched or unrecommended gifts, resolve missing information through approved channels, and keep accurate records with clear follow-up
• Support first-line donor and recipient due diligence under approved procedures, including know-your-customer (KYC), anti-money-laundering (AML) and sanctions screening
• Document concerns and elevate concerns
• Before a grant is approved and released, check its documentation, recipient eligibility, restrictions and payment information against verified records
• Organize charity documents, check them for completeness, follow up on missing materials, and keep renewal records up to date
• Provide backup support as assigned once trained

Exceptions, Records & Coordination

• Coordinate gift and grant exceptions and keep records audit-ready
• Work with finance and grants colleagues on handoffs and process improvements

Scope of the Role

This is an operational support role. Final equivalency determinations and legal decisions sit with authorized reviewers, and payment approvals sit with authorized approvers.

Candidate Requirements

Required

• Experience in gift processing, grantmaking, nonprofit or financial operations, or due diligence, or equivalent demonstrated ability
• Excellent accuracy, organization and discretion
• Sound judgment and the confidence to ask questions and elevate concerns
• Strong Excel skills and comfort with financial or grant-management systems
• Fluent written and spoken English and clear, professional correspondence

Preferred

• Experience with donation platforms or DAF sponsors
• Familiarity with international charity documentation
• Experience with compliance screening

Training in the organization’s procedures will be provided.

Location & Schedule

Remote, working mostly U.S. business hours. Israel-based candidates who can work a schedule with some overlap with U.S. business hours will also be considered.

Compensation

USD $70,000–$80,000 a year. Employment arrangements depend on work location.

Confidentiality

Donor identities, gift and grant amounts, and funding relationships are strictly confidential. Candidates will learn the client’s name later in the process.

Reports to the Controller