Genetic Counselor Assistant

University of Miami; United States; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami’s Department of Human Genetics seeks a Genetic Counselor Assistant to work in Miami. The role supports genetic counselors and patient care, collecting information for medical records and assisting with nursing activities and lab collections.

You will handle administrative duties, explain HIPAA to patients, manage consents, track records, and coordinate with clinic staff. This full-time position requires accuracy, discretion with confidential information, and flexibility

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• Ability to analyze, organize and prioritize work under pressure.
• Ability to handle confidential information with discretion.
• Availability to work evenings, nights, and weekends as necessary.

Responsibilities

• Explain HIPAA to patients and obtain signatures.
• Submit signed consents to initiate medical record retrieval.
• Track pending records to ensure delivery before clinic visits.
• Assist with administrative duties including calls, faxes, emails, and scans.
• Maintain confidential patient records and charts.
• Assist with ordering, receiving, distributing, storing supplies.

Skills

Attention to detail

Discretion with confidential info

Prioritize work under pressure

Teamwork / collaboration

Independence

Education

High school diploma or equivalent

Job description

The Department of Human Genetics is currently seeking a full time Genetic Counselor Assistant to work in Miami. The incumbent in this position works directly with patients and various healthcare facilities to obtain patient information for medical records in preparation for first clinic visits. The incumbent also assists with patient care, such as nursing activities and laboratory collections.

CORE JOB FUNCTIONS

• Explains HIPPA to patients and obtains signatures.
• Submits signed consents to healthcare centers to initiate retrieval of medical records, x-rays, and other pertinent reports.
• Tracks pending records to ensure delivery prior to clinic visits.
• Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.
• Travels within the facility and campus to retrieve records, films, or CDs.
• May collect and prepare specimens.
• Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.
• Assembles, completes, and processes patients’ charts.
• Assists with ordering, receiving, distributing, sorting, and storing supplies.
• Reports suspicious or unusual incidents to appropriate supervisory personnel.
• Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High school diploma or equivalent

Experience: Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes: Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University’s core values. Ability to work independently and/or in a collaborative environment.

Department Specific Functions

• Assist general/prenatal genetic counselors with administrative tasks, including receiving phone calls, sending faxes and emails, and scanning and copying documents.
• Submits signed consents to healthcare centers to initiate retrieval of medical records, genetic test results, pathology slides, x-rays, and other pertinent reports.
• Tracks pending genetic tests to ensure delivery prior to clinic visits.
• Checks clinic schedule to make sure appropriate patients have been scheduled and inappropriate patients are directed to the clinic staff to be scheduled appropriately.
• Communicate with patients, as necessary, related to clinical care.
• Reports suspicious or unusual incidents to appropriate supervisory personnel.
• Assist pediatric and prenatal genetic counselors with contacting patients regarding upcoming appointments, sample collection, and order placement.
• Assist pediatric and prenatal genetic counselors with placing lab orders from clinic, uploading genetic test results, and communicating with laboratories about sample failures and medical record requests.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.