Generalist, HR/FA

Columbia University Irving Medical Center; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Columbia University Irving Medical Center is seeking an Human Resources and Faculty Affairs Generalist to coordinate HR/FA tasks for the Basic Science Pod. You will lead weekly updates with HR/FA leadership and support HR transactions across the department.

You will recruit, onboard, and manage payroll processes, time-off tracking, and visa sponsorship, while ensuring compliance and data integrity in systems like PeopleSoft, ServiceNow, TalentLink, Interfolio, and Visual Vault.

Qualifications

• Bachelor's degree or equivalent and at least 3 years of relevant HR experience.
• Ability to manage multiple priorities with accuracy and discretion.
• Professionalism, diplomacy, and collaboration across levels.
• Strong analytical and problem-solving skills.

Responsibilities

• Recruit staff via Columbia job sites, advertising, and background checks.
• Oversee onboarding of staff, faculty, researchers, and students.
• Manage payroll processing and time-off tracking in PeopleSoft.
• Handle visa sponsorship and immigration-related needs.
• Maintain HR records using ServiceNow and Visual Vault.

Skills

Recruitment coordination

Time management

Communication

Analytical thinking

Education

Bachelor's degree or equivalent

HR degree or related field

Tools

PeopleSoft

ServiceNow

TalentLink

Interfolio

JIRA

Visual Vault

Job description

• Grade 104
• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range:

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Human Resources and Faculty Affairs Generalist is responsible for coordinating the day-to-day human resources/faculty affairs functions within the Basic Science Pod. They will meet weekly with HR/FA leadership team to provide updates on requested items. They will attend meetings with the HR/FA team, department contact, and/or Department Administrator to review the status of HR/FA transactions. Additionally, they will provide back-up support to other generalists, managers and directors, as necessary, including vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).

Responsibilities

• Recruitment
  • Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
  • Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.

Faculty Appointments, Reappointments & Promotions

• Works with the Office of Faculty Affairs to manage the hiring process so that new faculty and other academic staff are able to on-board smoothly and function in the capacity for which they were hired.
• Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.

Onboarding

• Responsible for onboarding staff, faculty, researchers, and students. This includes scheduling welcome program, medical surveillance and UNI creation.
• Communication with new hires and departments to ensure smooth onboarding experience. Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Process all short-term visitors and student utilizing JIRA.

Payroll and PeopleSoft Process Management

• Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
• Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or re-classifications; leaves of absences and terminations) for PeopleSoft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.

Compliance and Immigration

• Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
• Track and ensure compliance concerning I-9 processing, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

Systems And Project Work

• Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
• Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
• Manage special projects as designated by Pod leadership.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
• Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
• Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
• Strong analytical and tenacious problem-solving skills necessary
• Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
• Must be able to quickly acquire knowledge of University policies, procedures, and systems.

Preferred Qualifications

• Certification (SHRM, Labor Relations, HR, etc).
• Degree in Human Resources or related field.
• Healthcare and or Academic Medicine experience.
• Human Resources experience preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.