General Manager

PREIT; Cherry Hill Township (NJ); On-site; USD 160,000 - 185,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Life Insurance/AD&D

Short Term Disability

Long Term Disability

PTO

401(k) - Company match after 6 months

Job summary

PREIT in Cherry Hill, NJ is seeking an Office Manager to coordinate administrative duties and ensure efficient office operations. The role supports the General Manager, manages bid files, and maintains office records.

You will also schedule meetings, process invoices, and liaise with staff, tenants, and vendors. A high school diploma and strong Microsoft Office skills are required to succeed in this role.

Qualifications

• Minimum 5 years relevant experience in administrative/office management (as stated).
• Strong computer skills with proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Ability to multi-task, prioritize workflow, and communicate effectively with all levels of staff and stakeholders.

Responsibilities

• Coordinates and oversees administrative duties in the office to ensure smooth operation.
• Assists General Manager with preparing and distributing Requests for Proposals.
• Sets up and maintains project bid files and notices for tenant openings/closures.
• Liaises between management, customers, and merchants to provide effective communication and support.
• Manages conference room scheduling, office supplies, and daily office routines.
• Provides administrative support to shopping center staff and assists with vendor and contractor coordination.
• Maintains confidential files and assists with corporate materials and reports.

Skills

Interpersonal skills

Attention to detail

Multitasking

Communication

Time management

Education

High School Diploma

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Job Details

Job Location: Cherry Hill, NJ 08002

Position Type: Full Time

Salary Range: $160,000.00 - $185,000.00 Salary/year

POSITION SUMMARY:

The Office manager coordinates and oversees administrative duties in the office and ensures that the office operates efficiently and smoothly.

DUTIES & RESPONSIBILITIES:

• Performs all administrative functions as requested by the General Manager in a quality manner.
• Assists General Manager with preparing and distributing Requests for Proposals
• Prepare and maintain Bid Comparison spreadsheet.
• Set up and maintain project bid files – hard files and electronic files.
• Set up Construction folders for Operations Manager
• Prepare Opening and Closing Notices for General Manager to complete – include photos of new tenants.
• Works with all office staff to provide effective liaison between management, customers, and merchants.
• Provides administrative support to shopping center staff; including general correspondence and memoranda; answers telephones and directs calls; assists Receptionist in responding to customer inquiries and provides supplemental oversight of receptionist performance as well as substitute Receptionists.
• Assists in arranging meetings as staff requires and manages Conference Room scheduling.
• Orders office supplies; kitchen supplies and items necessary for conference room functions. Monitors all deliveries received at the management office.
• Assists with the administration of day-to-day shopping center operations including monitoring contractor requests for access to common areas and management staff members.
• Performs general administrative duties including providing assistance to other departments as approved by the General Manager.
• Maintains shopping center management files, including confidential records.
• Assists with preparation of materials as required for corporate projects (i.e., budgets, quarterly/annual reports, etc.)
• Performs Certificates of Insurance COI reviews and communicates directly with contractors, vendors, tenants, and Risk Management as needed.
• Processes Opening Notices and Closing Notices. Forwards to General Manager on a timely basis.
• Reconciles PCard purchases on a monthly basis. This includes Office Manager, Operations Manager cards and the filing of invoices.
• Circulates Customer Feedback submissions to the General Manager and department heads as appropriate.
• Maintain approved Driver’s list and related repair/maintenance invoices. Collect gas receipts monthly from Security and Maintenance. Ensure they are within the limits and signed. Add and delete Drivers and Driver gas pins for Security and Maintenance.

Benefits:

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance / Accidental Death and Dismemberment
• Short Term & Long Term Disability
• PTO
• 401(k) - Company match after 6 months

Qualifications

• Minimum 5 years relevant experience, preferable in a real estate/shopping center environment demonstrative effective clerical skill.
• Minimum High School Diploma required.
• Strong computer skills with demonstrated proficiency in Microsoft Word, Outlook, Power Point and Excel required; aptitude and willingness to learn other computer programs as requested by General Manager.
• Strong interpersonal skills. Shows a genuine interest in demonstrating an ability to work effectively with diverse audiences.
• Attention to detail and strong work ethic. Commitment to striving for error free work products.
• Available to work flexible hours when necessary (special project deadlines).
• Ability to multi-task, prioritize workflow, and perform well consistently in a busy work environment.
• Ability to communicate effectively, both orally and in writing, with all levels of management, as well as staff, tenant representatives, public safety personnel and the general public.