General Clerk III- HVAC Clerical Support

EMI Services, Inc.; Jacksonville (NC); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Annual wage increases

Union benefits

Health care plan

401k

Paid time off

Job summary

EMI Services, Inc. is seeking a General Clerk III to provide HVAC clerical support at Marine Corp Base Camp Lejeune. The role focuses on organized records, database maintenance, and administrative tasks under general supervision. Proficiency in Excel and experience with Maximo, Deltek, and Cost Point are advantageous.

Responsibilities include filing, data entry, reporting, and coordinating with multiple departments to keep documents accurate and accessible for engineering and maintenance teams.

Qualifications

• High school diploma or equivalent required.
• 1–3 years as General Clerk III or related admin/records role.
• Proficient in Excel; Excel assessment may be required.

Responsibilities

• Establish and maintain filing systems (paper/electronic).
• Input and update data in program databases.
• Prepare reports and support engineering/admin reviews.
• Manage logs, trackers, and action items; ensure data integrity.

Skills

Oral & written communication

Organizational skills

Data entry & tracking

MS Office (Word, Excel, Outlook)

File management & archiving

Attention to detail

Multi-tasking & prioritization

Bldg maintenance knowledge (preferred)

Education

High school diploma or equivalent

Tools

Maximo

Deltek

Cost Point

Microsoft Excel

Job description

General Clerk III- HVAC Clerical Support- Marine Corp Base Camp Lejeune

Top reasons to work at EMI Services, a subsidiary of TechFlow:

• Annual Increases- Wages and Allowance
• Local 2924- Union Benefits

EMI Service is hiring a General Clerk III- HVAC Clerical Support who is primarily responsible for providing organized clerical, records, database, and administrative support to the HVAC Section and HVAC Manager. The position maintains accurate paper and electronic files, enters and updates information in computerized databases, tracks documents and action items, compiles information for reports, and assists with the preparation, organization, and retrieval of engineering, maintenance, and project records. Work is performed under general supervision according to established guidelines and procedures. Excel experience is a must.

Salary

$23.83/ hr. plus $15.25 fringe benefits used towards insurance and 401k!

Key Responsibilities

• Establish, organize, and maintain paper and electronic filing systems for engineering, maintenance, project, service order, inspection, correspondence, and other program records
• Scan, name, index, file, archive, and retrieve documents
• Input, update, and maintain accurate information in computerized databases and tracking systems such as Maximo, Deltek, Cost Point, Microsoft Excel, and other program databases
• Review database entries and records for completeness, accuracy, proper identifiers, dates, signatures, and supporting documentation; correct or elevate discrepancies as appropriate
• Assist the Engineering Technician with collecting, organizing, researching, and retrieving technical information, equipment records, drawings, work orders, service orders, submittals, reports, estimates, and other supporting documentation
• Assist the HVAC Manager with reports, logs, trackers, correspondence, meeting materials, schedules, status updates, and other administrative requirements
• Compile and organize data from databases, spreadsheets, reports, and source documents to support engineering reviews, management reports, workload tracking, and program decision-making
• Maintain status logs and trackers for pending documents, work items, submittals, action items, and other assignments; follow up with appropriate personnel to obtain missing or updated information
• Prepare, copy, scan, format, route, and distribute correspondence, reports, work packages, technical records, and other documents
• Maintain document version control, record retention, and orderly archiving practices
• Coordinate with Work Control, maintenance shops, Supply, Accounting, Engineering, supervisors, and other departments
• Respond to routine requests for records or information and direct technical, contractual, or management questions to the appropriate responsible employee
• Provide secondary administrative support for purchase requests, order status, material documentation, or related database entries when assigned
• Perform other related clerical, records management, database, and administrative duties as assigned to support the efficient and effective functioning of the program

Essential Skills

• Effective oral and written communication skills
• Strong organizational, records management, document control, interpersonal, and administrative support skills
• Considerable knowledge of office practices, procedures, filing systems, records maintenance, and standard clerical techniques
• Proficiency with personal computers and computerized databases, with emphasis on accurate data entry, updating, tracking, and retrieval of information
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related electronic file management tools
• Ability to organize large volumes of paper and electronic records using consistent naming, indexing, filing, and archiving methods
• Ability to compile information from multiple sources and maintain accurate logs, spreadsheets, trackers, and reports.
• Strong attention to detail and the ability to identify missing, inconsistent, or incomplete information in documents and database records
• Ability to establish priorities, manage multiple assignments, and complete recurring and time-sensitive tasks with limited supervision
• Some knowledge of building maintenance, engineering, service order, work order, project, and equipment terminology is preferred.

• High school diploma or equivalent
• Must have 1-3 years of experience as a General Clerk III or in a related administrative, records management, document control, database/data-entry, engineering support, or office support position
  • Each complete year of accredited college education in a related field may be substituted for the equivalent number of years of required experience
  • Formal vocational/technical training in office work may be considered related experience
• Proficient in Excel
  • Excel assessment test required
• Valid driver's license compliant with REAL ID Act or are you willing and able to obtain one
• Pass a pre-employment drug screening and background check
• U.S. citizenship to obtain and maintain access to military installations

Physical Requirements

• Carrying objects/boxes/print-outs short distances.
• Extensive work with a personal computer
• May require lifting and moving as much as 50 pounds with assistance as needed
• Regularly required to sit, use hands, reach with hands and arms, talk, hear, stand, twist, stoop, reach, squat, and walk. Performing duties may require prolonged periods of sitting, bending, squatting, standing, twisting, or stooping.

*Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualification

• Experience supporting maintenance, facilities, engineering, or project management operations

As a team member at EMI, you'll enjoy:

• Generous benefits package consistent with Collective Bargaining Agreement
• Insurance Allowance
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Federal Holidays)
• Short Term and Long Term Disability
• Term Life Insurance
• Safety Allowance
• Uniforms
• Tuition Reimbursement
• Annual increase to wages and allowance
• Non-seasonal- always steady work!
• Referral program- Join our team then bring your friends

What Sets EMI Apart

EMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients' expectations.

The Right Partner

EMI has grown by gaining our customers' trust and our employees' loyalty. We've successfully performed over 60 service contracts and we understand the unique challenges facing today's military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry.

The Right Team

The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners.

The Right Approach

EMI brings vast expertise and proven solutions to augment our clients' operations. We provide a platform that delivers seamless mission support and exceptional customer service in a very cost-effective and repeatable solution.